Concrete and Asphalt Inspection ADDENDUM #1

Overview
The City of Westminster, South Carolina is requesting proposals from qualified bidders from qualified
engineering firms, geotechnical firms, and materials testing laboratories to provide construction
inspection, quality assurance (QA), quality control (QC), and materials testing services for concrete and
asphalt work performed on City projects.
The selected consultant will provide inspection and testing services on an as-needed basis for utility
repairs, roadway reconstruction, sidewalk construction, curb and gutter installation, drainage
improvements, water and sewer infrastructure, and other municipal construction projects.
The successful proposer shall furnish all labor, equipment, vehicles, testing equipment, sampling devices,
reporting software, and certified personnel necessary to perform the required services.
Bid Request
Sealed bids will be received by the City Administrator of the City of Westminster, South Carolina until
2:00 PM local time on July 14, 2026 at which time they will be publicly opened and read aloud. All
companies submitting bids are welcome to attend, but attendance is not mandatory.
The bid opening will begin promptly at the appointed time in Westminster City Hall, located at 100 E.
Windsor Street, Westminster, South Carolina 29693. No bid may be submitted after the bid opening
begins. The bids must be in the Conference room at the time of the bid opening and it is the sole
responsibility of the bidder to ensure that the bid arrives in the correct place on time. Emailed bids will
not be accepted.
No bid may be withdrawn for a period of sixty (60) calendar days after the bid opening.
All bids must be in a sealed envelope and marked Concrete and Asphalt Inspection 2:00 PM local time
on July 14, 2026
Bids may be mailed to the following address:
City of Westminster
Attn: Utilities Director Scott Parris
PO Box 399
Westminster, South Carolina 29693
Bids may be hand delivered to the following address:
City of Westminster
Attn: Utilities Director Scott Parris
100 E. Windsor Street
Westminster, South Carolina 29693
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Pre-Bid Conference - will not be required
Rights Reserved by the City
Should the bids be higher than the amount allocated by the City for this project, the City reserves the right
to negotiate in good faith with the low bidder. The City may reject any and all bids, solicit new bids,
waive technicalities, and make any other decisions it deems to be in its own best interest.
City Contact
If you have any questions regarding this RFP or terms or conditions, please contact
sparris@westminstersc.org. Questions will be due by July 7, 2026 10:00Am.
All addenda, questions, and answers will be posted on the City's website:
www.westminstersc.org/administration/#bids. It is the responsibility of the bidders to check the website
for any of this information prior to submitting a bid.
Qualified Vendor
A qualified vendor is defined for this purpose as one who meets, or by the date of bid acceptance can
meet all requirements for licensing, insurance and service contained within this RFP.
Insurance
Company agrees that Company shall keep and maintain general automobile liability insurance in the
amount of $ 1,000,000 per occurrence for each vehicle and $1,000,000 in aggregate for all vehicles which
Company brings onto City property or use in any manner in the provision of services, including
transportation to and from the site (s) where the services are rendered; and Company further agrees that
Company shall maintain general liability insurance in the amount of at least $1,000,000 per
incident/occurrence and $1,000,000 in aggregate for all incidents/occurrence during the policy period; and
Company agrees that Company shall maintain Worker's Compensation Insurance on all of the
Company's employees. In no event shall Company serve as self-insurer for the purpose of Workers
Compensation Insurance. Company also agrees that Company shall provide, in a form acceptable to City,
certificates of Worker's Compensation Insurance, Automobile Liability Insurance and General Liability
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Insurance.
Illegal Immigration Reform Act Compliance
The contractor certifies that the contractor will comply with the requirements of Chapter 14, Title 8 of the
South Carolina Code of Laws titled Unauthorized Aliens and Public Employment and agrees to provide to
the City of Westminster any documentation required to establish either; (a) the applicability of such law
to the contractor, subcontractor, and subcontractor; or (b) the compliance with this law by the contractor
and any subcontractors or sub-subcontractors.
Indemnification
Company shall indemnify and hold City harmless from and against all liability, loss, damages or injury,
and all costs and expenses (including attorneys' fees and costs of any suit related thereto), suffered or
incurred by City, to the extent arising from Company's or its Contractors' negligent performance of the
Services under this Agreement, intentional misconduct, negligent acts or omissions, or breach of any
term, covenant, representation or warranty of this Agreement.
Non-Appropriation of Funds
This Agreement shall be subject to the availability and appropriation of funds by the Administrator, and
City Council. If the Council does not appropriate the funding needed by the City to make payments under
this Agreement for a given fiscal year, the City will not be obligated to pay amounts due beyond the end
of the last fiscal year for which funds were appropriated. No act or omission by the City, which is
attributable to non-appropriation of funds, shall constitute a breach of or default under this Agreement
MWBE Statement
To promote free competition and equal opportunity, the City of Westminster is committed to assisting
small, minority-owned and woman-owned businesses in becoming active vendors with the City of
Westminster. The city encourages and invites small, woman-, and/or minority-owned businesses located
inside and outside the city limits to participate in the city's procurement process. It is the policy of the city
to prohibit discrimination against any person or business in pursuit of procurement opportunities on the
basis of race, color, national origin, ancestry, religion, disability, political affiliation or gender.
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City Business License
The successful contractor, prior to execution of the contract, must possess or obtain a City of Westminster
Business License. Such license must be maintained throughout the duration of the contract. The fee for
such license is based on the amount of the contract with the City if the contractor is not currently doing
other business inside the City Limits. If the contractor is currently doing other business within the City
limits of Westminster, and does not possess a business license, then the fee for the license is based on the
total gross receipts from customers within the city limits. Contact City Business License Office at 864-
647- 3217 to determine the exact amount or to ask other pertinent questions regarding doing business in
the City of Westminster.
Local Purchasing
It is the intent of the City of Westminster to promote the use of local businesses and hiring citizens living
within Oconee County when possible.
The city may grant preference to local vendors of goods and services whose bid price or quote amount is
within 5% of the lowest bid or quote received. A "local vendor" is defined as one whose physical
headquarters is located in Oconee County, South Carolina.
Freedom of Information Act (FOIA)
All proposals will be public information, per FOIA requirements.
Iran Divestment Act
By signing its proposal, the Proposer certifies that it:
(i) is not identified on the list of persons determined by the Executive Director of the State Fiscal
Accountability Authority to engage in investment activities in the country of Iran as described in
South Carolina Code of Laws Section 11-57-310 (as amended), or any other list of prohibited
investments created by the State legislature;
(ii) will not take any action causing it to appear on any such list during the term of the Final
Contract; and
(iii) will not utilize any subcontractor that is identified on any such list to provide goods or
services thereunder.
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Acknowledgement I: Overview and Bid Request
COMPANY:
AUTHORIZED SIGNATURE:
PRINT NAME AND TITLE:
SIGNATURE:
DATE:
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Instructions to Bidders
Purpose: The purpose of this document is to provide to potential bidders general and specific information
to submit a bid to supply the City's needs as listed within.
1.1 Definitions:
A) Bidder: This term is used to encompass the party seeking to have an agreement with the City of
Westminster.
B) City: This term is defined as the City of Westminster, South Carolina. All Communications relating to
the bid process or the resulting purchase should be directed to the City's Administrator Office or to their
designated contact. The City may also be referred to as the owner.
C) Purchase: This term means the agreement to be executed by the City and the successful bidder.
1.2 Bid Preparation: All bid responses shall be
A) Prepared and submitted on the forms enclosed herein, unless otherwise prescribed.
B) Typewritten or completed in ink, signed by the bidding firm's authorized representative with all
erasures or corrections initialed and dated by said signer.
C) Each bid constitutes an offer and may not be withdrawn except as provided herein. Bid prices are to
remain firm for the period stated in the Bid Request.
D) Each bid shall include the name, address, telephone number, and email address of at least three (3)
current or recent customers for whom they have provided similar products. These references may be
contacted, and if so, their responses may be considered in the bid evaluation process.
1.3 Bid Submission: two (2) copies of the Bid Response shall be:
A) Submitted in a single sealed envelope with the following information written on the outside of the
envelope: * The name of the bidding company; * Identification of items being bid; date and time of bid
opening.
B) Mailed or delivered to the address shown in the Bid Request for receipt by the City by the stated
deadline. The City is not responsible for errors in mailing, delivery, or other similar issues.
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C) Bids not received by the time and date specified will not be opened or considered, unless the delay is a
result of the City, its agents, or assigns.
1.4 Failure to bid: Any company which does not desire to offer a bid should submit to the City a
letter stating a reason for not bidding and whether the bidder desires their company's name be retained or
removed from the City's bid list for future solicitations.
1.5 Errors in Bid: Bidders or their authorized representatives are expected to fully inform
themselves as to the conditions, requirements and specifications before submitting bids. Failure to do so
will be at the bidder's own risk. In case of error in extension of prices in the bid, the unit price shall
govern.
1.6 Award Criteria: The award shall be made to a single bidder who submits the lowest responsible
and responsive bid taking into consideration product quality, past performance, and compliance with the
stated terms, conditions, and specifications. The City reserves the right to make such decision as it deems
to be in its own best interests. The City alone shall make such determination.
1.7 Compliance with laws: The successful bidder shall obtain and maintain all licenses, permits,
liability insurance, worker's compensation insurance and comply with all other standards or regulations
required by federal, state, county, or City statute, ordinances and rules during the performance of any
purchase between the bidder and the City. Any such requirement specifically set forth in any purchase
document between the bidder and the City shall be supplementary to this section and not in substitution
thereof.
1.8 Local Providers: Contractors submitting proposals should keep in mind the City's goal of
supporting local businesses and supply houses for materials and labor whenever practicable, so long as
pricing and other contract conditions are not adversely affected.
1.9 Retainage: The City reserves the right to hold up to 10% of the invoice amount in retainage to
ensure that the project, materials, and services are delivered to the City's satisfaction. All retainages will
be paid when all issues, in the sole opinion of the City, have been resolved, and retainage may be held
until the project completion.
1.10 Qualifications and Experience of the Company: Brief history and organization of the
company, the legal entity that will enter into the contract, the location of the office where the work will be
performed, and the name and title of the person that is authorized to enter into a master contract
agreement (must be an officer, partner, or member of the company). List any sub-consultants that will
support your company, if any. Provide a narrative of your company's prior experience and qualifications
as it pertains to the Scope of Work and provide a list of projects with similar scopes. Provide the name,
address, and telephone number of at least three (3) references familiar with the quality of work done by
your company of similar nature as contained in the Scope of Work. By submission of the references, you
are authorizing the City of Westminster to contact these references.
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1.11 Project Timeline and Substantial Completion: Bidders shall provide a proposed schedule of
events, including substantial completion. The timeline may be considered during award determination.
The proposed timeline will need to be agreed upon, and may require modifications, during the pre-
construction period before issuing the notice to proceed. The contractor and City shall determine an
agreed upon timeline.
1.12 Liquidated Damages: Contractor and Owner recognize that time is of the essence
and that Owner will suffer financial and other losses if the Work is not completed and
Milestones not achieved within the Contract Times.
1.13 Bid Security: A Bid must be accompanied by Bid security made payable to Owner in an amount
of 5% percent of Bidder's maximum Bid price and in the form of a Bid bond issued by a surety. Such Bid
bond will be issued in the form included in the Bidding Documents.
1.14 Bid Sheet: An itemized break down of costs should be detailed in a format easy to understand,
including a lump sum cost and alternates (if applicable). Any Bid over $100,000 will have to go to
Council for approval.
1.15 Deviations: Any changes or deviations from the specified plans should be called out and
enumerated. Any such changes should be avoided unless necessary.
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