2027 SERSG DPW Services IFB 7 documents

SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
Southeastern Regional Services Group
Invitation for Bids for
DPW Services
March 1, 2027 - February 29, 2028
Issued 10/21/2026
Bids Due 10:00 AM
Monday, November 23, 2026
Michael Kelly, Procurement Officer
SERSG@Townofsharon.org
Sharon Town Hall 90 South Main Street Sharon, MA
02067. 781-784-1543
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SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
Table of Contents
LEGAL NOTICE TO CONTRACTORS .......................................................................................... 4
INSTRUCTIONS TO BIDDERS ................................................................................................... 6
CONTACT PEOPLE ................................................................................................................ 13
ITEMS OF WORK: TECHNICAL SPECIFICATIONS ..................................................................... 15
ITEM ONE : Pavement Reclamation - NO Bids Invited this year
ITEM TWO: COLD IN-PLACE RECYCLING.......................................................................................... 15
ITEM THREE: PERMANENT TRENCH PATCH REPAIRS ....................................................................... 27
ITEM FOUR: IN-PLACE HOT MIX ASPHALT - -No Bids Invited this year ............................................. 30
ITEM FIVE: SUPERPAVE - No Bids Invited this year ......................................................................... 30
ITEM SIX: CHIP SEAL ...................................................................................................................... 69
ITEM SEVEN: RUBBER CHIP SEAL ................................................................................................... 75
ITEM EIGHT: MICRO PAVING ......................................................................................................... 82
ITEM NINE: CAPE SEALING ............................................................................................................ 87
ITEM TEN: BONDED WEARING COURSE ......................................................................................... 87
ITEM ELEVEN: CRACK SEALING ...................................................................................................... 94
ITEM TWELVE: POLYMER-MODIFIED CRACK SEAL/HOT APPLIED ASPHALTIC FILLER ......................... 95
ITEM THIRTEEN: CHLORINATED RUBBER TRAFFIC LINE PAINTING ................................................... 98
ITEM FOURTEEN: THERMOPLASTIC TRAFFIC LINE PAINTING ........................................................... 98
ITEM FIFTEEN: EPOXY TRAFFIC LINE PAINTING ............................................................................... 98
ITEM SIXTEEN: GUARD RAIL INSTALLATION ................................................................................. 106
ITEM SEVENTEEN: STRUCTURE WORK ......................................................................................... 106
ITEM EIGHTEEN: SUB-DRAIN INSTALLATION ................................................................................ 107
ITEM NINETEEN: CLEAN CATCH BASINS ........................................................................................ 107
ITEM TWENTY: CLEAN CATCH BASINS AND MEASURE SUMPS ...................................................... 109
ITEM TWENTY-ONE: TUB GRINDING ............................................................................................ 109
ITEM TWENTY-TWO: LOAM, COMPOST AND GRAVEL SCREENING ................................................ 110
ITEM TWENTY-THREE: MEDIUM CLASS EXCAVATOR SERVICES ...................................................... 110
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SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
ITEM TWENTY-FOUR: GRAD-ALL SERVICES ................................................................................... 110
ITEM TWENTY-FIVE: CAT EXCAVATOR W/OPERATOR, LABOR FOREMAN, AND LABORERS ............. 110
ITEM TWENTY-SIX: SNOW HAULING, DUMP TRUCK W/OPERATOR ............................................... 112
ITEM TWENTY-SEVEN: SHOVEL SNOW OFF FLAT ROOVES ............................................................. 114
ITEM TWENTY-EIGHT: SIDEWALKS AND SETTING OF CURBS - No bids invited this year ................. 114
ITEMS TWENTY-NINE: ON CALL TREE REMOVAL ........................................................................... 118
ITEMS THIRTY: ON CALL SEWER DRAINHYDRO EXCAVATION ........................................................ 119
Spray Applied Penetrating Asphalt Rejuvenator ............................................................................................. 120
ITEM THIRTY-ONE POLYMER MODIFIED REJUVENATING FOG SEAL ............................................... 124
QUANTITY TOTALS BY ITEM AND MUNICIPALITY ................................................................ 129
ESTIMATED VALUES and CLASS OF WORK for MASSDOT PREQUALIFICATION...................... 138
APPENDIX A: BID QUOTE PAGES ........................................................................................ 140
APPENDIX B: REFERENCES ................................................................................................. 141
APPENDIX C: AFFIDAVIT FOR NON-CORPORATE BIDDER .................................................... 142
APPENDIX D: AFFIDAVIT OF CLERK OF CORPORATE BIDDER ............................................... 143
APPENDIX E: CERTIFICATION OF NON-COLLUSION ............................................................. 145
APPENDIX F: CERTIFICATE REGARDING EMPLOYMENT OF LABOR ...................................... 146
ATTACHMENT 1: FORM OF CONTRACT ............................................................................... 147
ATTACHMENT 2: REMOVING SNOW FROM ROOFTOPS, SAFETY .......................................... 160
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SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
LEGAL NOTICE TO CONTRACTORS
The Southeastern Regional Services Group (SERSG) invites bids for DPW Services to be performed during
the one-year period March 1, 2027 to February 29, 2028. The following services are being contracted for one
year only. They are: Cold In-Place Recycling; Permanent Trench Patch Repairs; Chip Seal; Rubber Chip Seal; Micro
Paving; Cape Sealing; Bonded Wearing Course; Crack Sealing; Polymer-Modified Crack Sealing/Hot Asphaltic Filler;
Traffic Line Painting with Chlorinated Rubber, Thermoplastic or Epoxy; Guard Rail Installation; Structure Work; Sub-
Drain Installation; Catch Basin Cleaning; Catch Basin Cleaning with Sump Measurement; Tub Grinding; Screening
Services; Excavation Services; Snow & Materials Hauling & Disposal; Snow Shoveling on Flat Rooves, On Call Tree
Removal and/or Trimming, On Call sewer drain hydro excavation, Delta Mist and E-Fog Applications
Contracts will result with the Towns of Abington, Bellingham, Bridgewater, Canton, Dighton, East Bridgewater,
Easton, Foxborough, Hanson, Lakeville, Mansfield, Medfield, Middleborough, Milton, Norfolk, North Attleborough,
Norton, Plainville, Raynham, Sharon, Somerset, Stoughton, Swansea, West Bridgewater and Wrentham, and the
Cities of Taunton, and Brockton.
The Invitation for Bids (IFB) will be available beginning 12:00PM on Wednesday October 21, 2026. Vendors may
register at https://www.bidnetdirect.com/massachusetts/sersg to download an Unofficial IFB, which may can be
used to bid on items numbered 21-27 and 30-33 only. Request an Official IFB by contacting
SERSG@townofsharon.org or 781-784-1543.
Official bid packages will be emailed only to vendors on the Massachusetts Department of Transportation list of
prequalified contractors for each class of work. The estimated-value and class of work for Pre-Qualification
purposes is included in the IFB. Requestors not on the Pre-Qualification list will receive an unofficial bid package,
which will not be accepted for bids on items requiring Pre-Qualification.
Bids will be accepted until 10:00AM Monday, November 23, 2026. They will be opened at that time in The Town
of Sharon Town Hall Second Floor Meeting Room 90 South Main Street Sharon, MA 02067. All interested parties
may attend. Bids may be held by SERSG for a period not to exceed sixty (60) days.
All bidding shall be in accordance with relevant sections of M.G.L. Chapters 30 and 149. Prevailing wages must be
paid by the Contractor. Work performed under these contracts must comply with all current Massachusetts Law
and Executive Orders including, but not limited to, non-discrimination and equal opportunity laws and regulations.
A successful contractor shall also comply with Chapter 306 of the Acts of 2004, which pertains to the health and
safety on public construction projects and work.
A Bid Bond equal to 5% of the value of the bid payable to the SERSG Service Corp. must accompany the bid. Bid
securities will be returned upon execution of the Contract or within 60 calendar days of the bid date if no award is
made.
The Awarding Authority will be the Board of Selectmen/Select Board, Town Manager, Town Administrator, Mayor,
or Chief Procurement Officer of each SERSG municipality participating in this procurement. A contract will be
awarded by each participating municipality to the lowest responsible and eligible bidder for each Item of Work.
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SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
A Bidder awarded a Contract will be required to submit a labor and materials bond issued by a surety company
licensed by the Commonwealth's Division of Insurance in an amount equal to 50% of the estimated value of each
contract awarded when work with a municipality is schedule.
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SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
INSTRUCTIONS TO BIDDERS
The Southeastern Regional Services Group (SERSG) invites bids for DPW Services to be performed during
the one-year period March 1, 2027 to February 29, 2028. All services are being contracted for one year only:
Cold In-Place Recycling; Permanent Trench Patch Repairs; Chip Seal; Rubber Chip Seal; Micro Paving; Cape Sealing;
Bonded Wearing Course; Crack Sealing; Polymer-modified Crack Sealing/Hot Asphaltic Filler; Traffic Line Painting
with Chlorinated Rubber, Thermoplastic or Epoxy; Guard Rail Installation; Structure Work; Sub-Drain Installation;
Catch Basin Cleaning; Catch Basin Cleaning with Sump Measurement; Tub Grinding; Screening Services; Excavation
Services; Snow & Materials Hauling & Disposal; Snow Shoveling on Flat Rooves, On Call Tree Removal, Hydro-
Excavation, Delta Mist and E-Fog Applications.
QUANTITIES
A list of municipalities and their expected service quantities is included. Such quantities are provided for the
comparison of bid prices and are reasonable estimations of the work needed but are only estimates. The actual
amounts requested by municipalities will be based on funding and other factors related to the work. This is a unit
price contract and the contract will be awarded to the contractor with the lowest bid based on all the listed items
as calculated in the total cost line item. The quantity numbers in the bid form are only for bidder comparison to
determine the lowest bidder. It is understood that the contractor will provide the quantities actually required by
the municipalities. Because these services are procured on an as-needed basis, contractors will be required to
provide a written estimate of the project cost based on the bid pricing when requested to provide a specific service
for a municipality.
INVESTIGATION OF CONDITIONS
Bidders are expected to visit the locality of the work and acquaint themselves with all available information
concerning local conditions. They are also expected to make their own estimates of the facilities needed and
difficulties attending the execution of the proposed Contract including local conditions, availability of labor,
uncertainties of weather and other contingencies. In no event will the municipalities take any responsibility
whatsoever for any interpretation, deduction or conclusion drawn from the inspection of the work site. Failure to
acquaint oneself with all available information concerning these conditions will not relieve the successful bidder
from responsibility for estimating the difference and costs of successfully performing the complete work.
Questions regarding site specific work in a municipality should be addressed to the appropriate contact person in
that municipality, as identified in this bid package.
INQUIRIES
Any bidder finding ambiguity, inconsistency, or error shall promptly notify the SERSG Procurement Officer of such.
Inquiries concerning this procurement prior to bid opening shall be made in writing to Procurement Officer
Michael Kelly, SERSG Service Corp. SERSG@townofsharon.org. Questions on the substance of the bid that generate
answers, which may apply to all bidders, will be answered in writing and will be distributed to each party who
obtains a copy of the bid package. Answers to such questions shall be incorporated into these specifications. The
deadline for questions is Monday November 16, 2026 at 5:00PM. After that point, bidders must use the best
information they have to formulate their bid.
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SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
ADDENDA
Addenda will be issued by e-mail to all known bid package recipients. It is the vendor's responsibility to ensure you
check your email throughout the availability of the bid and obtain any issued addenda. No addenda will be issued
within the immediate two (2) work days prior to the date of the scheduled bid opening, except an addendum to
postpone the bid opening.
PRE-QUALIFICATION
Bidders must be pre-qualified for the specific Item of Work they intend to bid on by the Massachusetts
Department of Transportation in accordance with Massachusetts General Law Chapter 81, Section 8B; 720 CMR
5.00. The estimated value used for Prequalification purposes is provided after QUANTITIES BY ITEM AND
MUNICIPALITY. Bidders for tub grinding, screening, excavating, grad-all, hauling and shoveling services need NOT
be pre-qualified to bid. These are the only bidders allowed to submit a bid on UNOFFICIAL Bid Pages.
MATERIALS
All materials and services shall conform, where applicable, to the requirements of the Commonwealth of
Massachusetts, Mass. Highway Department Standard Specifications for Highways and Bridges, 1995 Edition,
hereinafter referenced to as The Standard Specifications. All fabricated or manufactured items shall be made in
the United States of America. Exceptions or additions to The Standard Specifications are noted under each Item of
Work.
REQUIREMENTS OF THE BID
BIDDERS MUST SUBMIT A COMPLETE and ORIGINALLY-SIGNED BID. It must INCLUDE A BID BOND OR THE BID
WILL BE DECLARED NON-RESPONSIVE! Appendix pages may be reproduced for bidding purposes. A complete bid
includes:
Bid Quote Form, Appendix A.
References, Appendix B. A minimum of 5 municipal References needed with required details specified.
Certificate of Non-Corporate, Appendix C, OR Corporate bidder, Appendix D, as applicable.
Certificate of Non-Collusion, Appendix E.
Certification Regarding Employment of Labor, Appendix F.
Bid Bond in the form of a certified, bank treasurer's or cashier's check or bond made payable to SERSG
Service Corp. executed by the bidder and issued by an acceptable surety in an amount equal to five
percent (5%) of the total value of the bid. An acceptable surety is a surety company incorporated
pursuant to section 105 of Chapter 175 of the M.G.L. or a surety company authorized to do business in
the Commonwealth under the provisions of section 106 of Chapter 175 of the M.G.L. and which is
approved by the U.S. Department of the Treasury and which is acceptable as a surety and reinsurer on
Federal bonds under Title 31 of the United States Code, Section 9304 to 9308. Bid Bonds will be returned
upon execution of the contract or within 60 calendar days of bid date if no award is made.
BID OPENING
Sealed bids shall be marked with the bidder's name, "SERSG DPW Services Bid," and the item number(s) being
bid. Bids will be received until 10:00 AM Eastern Standard Time on Monday, November 23, 2026 at Town of
Sharon Town Hall, Attn: Michael Kelly at 90 South Main Street Sharon, MA 02067. Hand-delivered bids will be
accepted by The Town of Sharon, Sharon Town Hall Clerks Office 90 South Main Street Sharon, MA 02067. Late
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SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
bids will not be considered. Bids delivered to the wrong address or office will be considered late. The clock in the
Town of Sharon Clerks Office will be definitive.
The bid opening will be held at the Second-Floor Meeting Room Town of Sharon Town Hall 90 South Main Street
Sharon, MA 02067. No email, telegraph or fax bids will be accepted.
Received bids will be opened and read aloud at 10:00AM Monday November 23, 2026. All interested parties may
attend. Within 5 business days after the bid opening, a Bid Tally along with scans of all received Bids will be posted
at www.sersg.org/bids.
Bids may be held by the Southeastern Regional Services Group for a period not to exceed sixty (60) days from the
date of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of the bidders
prior to awarding the Contract. Bidders may not withdraw their bids during this period.
Bidders may amend or modify or withdraw their bids if such amendment, modification, or withdrawal is sent in a
sealed envelope marked "Amendment, Modification or Withdrawal of SERSG DPW Services Bid", contains the
bidder's name and is received at the SERSG Offices by 10:00 AM on Thursday November 20, 2025. No late bids or
amendments, modifications or withdrawals will be considered.
AWARD CRITERIA
The Board of Directors of the Southeastern Regional Services Group will recommend to the Awarding Authorities
of each City or Town participating in this procurement award to the lowest responsible and eligible bidder for each
Item of Work. Bids will be rejected that fail to provide prices for all work included in one Item. Alternative or
conditional bids will not be considered nor will bids that are not the same for all municipalities for an Item, except
for items that are priced by Zone. A contract will be awarded to the lowest responsible and eligible bidder for each
Item of Work by each participating municipality, as defined in DETERMINATION OF LOWEST BID below.
Bidders may bid on one or more items of Work and contracts may be awarded to one or more bidders based on a
determination that said bidder or bidders are the lowest responsible and eligible bidder for each item of Work.
Each bid on each item of Work will be addressed separately, and bidders are not required to bid on all items.
Bidders who submit unrealistically low bids may be deemed not responsible and may result in a bidder being
unresponsible and ineligible for that item.
The SERSG Board of Directors reserves the right to waive any informality or reject any or all bids.
BRAND NAME or EQUAL
Unless otherwise specified in this IFB, any reference to a particular trademark, trade name, patent, design, type,
specification, producer or supplier is not intended to restrict this IFB to any manufacturer or proprietor or to
constitute an endorsement of any commodity or service, and the department may consider clearly identified offers
of substantially equivalent commodities and services submitted in response to such reference.
DETERMINATION OF LOWEST BID PRICE
The lowest bid shall be determined on the basis of the total price for which the entire Work in each Item will be
performed. Prices quoted in Appendix A should include all materials and services specified in this IFB. The
participating municipalities are exempt from the payment of taxes and no taxes should be included in the bid
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SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
price. Bidders may bid on any number of Items. The lowest responsible and eligible bidder will be determined
separately for each Item of Work. Contractors must bid for all the sub-items of work included in one Item of Work.
The estimated quantities for each sub-item will be multiplied by the unit price to achieve a total amount for that
sub-item. Then, the total amounts for all the sub-items will be totaled to reach a total bid price for each Item of
Work. Each contractor's total bid price for the same Item of Work will be compared to the other bidders' total bid
prices to determine which is lowest.
For Item One Pavement Reclamation and Item Twenty-Eight Sidewalks, the lowest bidder for each municipality will
be determined by multiplying each municipality's quantities of items and sub-items by the prices bid for those
items. Contractors with the lowest total price for each municipality will be awarded that municipality's contract.
For Item Seventeen, Structure Work, the lowest bid will be determined by calculating the average cost of each of
the categories of work, as outlined in this item's Specification. The bidder with the lowest average price will be
deemed to be low bidder.
Bidding one penny on a sub-item of work is only allowed when such bidding does not render the bid unbalanced.
An unbalanced bid is defined as one containing an abnormally low price for one item and an abnormally high price
for another item in order to recoup losses from the abnormally low price. Contractors who bid one penny will be
fully expected to perform the sub-item of work for that price.
REJECTION OF BIDS
Bids that fail to meet the requirements of the Invitation may be rejected. Bids that the Procurement Officer, in his
sole discretion, determines to be incomplete, conditional or obscure, or which contain additions not called for,
erasures, alterations or irregularities of any kind, may be rejected. Bids in which errors occur, or which contain
abnormally high or abnormally low prices for any Total Bid Price for any Item of Work shall be declared non-
responsive. If the Procurement Officer deems it to be in the best public interest, the SERSG Board may waive any
or all informalities as to form. Informalities as to substance, however, shall not be waived. In cases of ambiguity of
bid prices, the unit price will prevail over the total price listed.
METHOD TO BE USED TO AWARD A CONTRACT WITH TIE BIDS
Should there be two or more low bids for the Contract to be awarded which are identical and where the bidders
are determined to both be responsible and eligible in accordance with M.G.L. Chapter 30, Section 39, the following
procedure shall be used to award the Contract:
a. The Contract will be awarded to that bidder with its office located within the SERSG region.
b. If there is no bidder with its office located within the SERSG region or if there are two or more bidders
with offices located within the SERSG region, the award of the Contract shall be determined by a toss of a
coin. Such a toss shall be done in the presence of the respective bidders.
c. If there are more than two bidders with identical bids, the coin toss method shall be used by selecting
the first two bidders in alphabetical order and eliminating one with a coin toss. This process shall be
continued until such time as there remains one bidder.
PREVAILING WAGE
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SERSG DPW SERVICES IFB FOR March 1,
2027 - February 29, 2028
The Department of Labor Standards established county wage tables provided in this document. These wage rates
must be paid to all workers employed on the Contract and are the minimum rate of wages allowable for payment
to workers on this contract throughout the terms of the Contract.
Beginning with new contracts resulting from this 2027 bid, Prevailing Wage Tables are provided for each county
and must be paid for all towns/cities within that county. A list of SERSG-member towns by county is provided in
Attachment 3: Prevailing Wage Rates.
The Contractor shall not have any claim for extra compensation from if the actual wages paid to employees on the
Contract exceeds the rates listed on the schedule. The Contractor shall cause a copy of said Schedule to be kept in
a conspicuous place at the Project site during the term of the Contract. (See M.G.L. c.149 27).
WAGE RATE CHANGES
The Director of the Department of Labor and Workforce Development has established the wage rates established
for this contract for a one (1) year period. On the option years of this contract, if extended pursuant to a contract
extension, new wage rates shall be established pursuant to a new requirement of said department. If additional
contract years are exercised by Awarding Authorities the new changes (difference) will be allowed in bid price for
contract extension. The difference is the increase only in the updated prevailing wages from the previous year. No
other costs will be allowed.
LABOR AND MATERIALS PAYMENT BOND
Within ten days of receipt of notification of the start of work, the bidder awarded a contract must pay for and
furnish each Awarding Authority with a Labor and Materials Payment Bond in the sum of fifty percent (50%) of the
estimated contract value. Such bonds must be issued by a surety company incorporated pursuant to section 105
of Chapter 175 of the M.G.L. or by a surety company authorized to do business in the Commonwealth under the
provisions of section 106 of Chapter 175 of the M.G.L. and be approved by the U.S. Department of the Treasury
and be acceptable as a surety and reinsurer on Federal bonds under Title 31 of the United States Code, Sections
9304 to 9308. Payment bonds issued by foreign companies must be counter-signed by the lawfully constituted and
licensed resident agent of the company in the Commonwealth. These bonds shall list each Awarding Authority
separately on its face. These bonds must be maintained in force until one year after the completion of the
Contract Term.
The Contractor shall be required, as work totaling more than the estimated contract value has been assigned, to
increase the amount of the payment bond in a manner such that the total amount of the payment bond shall be
equal to at least fifty percent (50%) of the total dollar value of the Contract to date.
LIQUIDATED DAMAGES
Failure or refusal of the successful bidder to execute and deliver a signed contract, Certificate of Insurance and
Labor and Materials Payment Bond acceptable to the Procurement Officer within ten days after notice of contract
award will result in forfeiture of the Bid Bond as liquidated damages. The Contract will be awarded to the next
lowest bidder or the IFB re-advertised, as the SERSG Board may elect.
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