City Hall Audio/Video Equipment & Installation CH 2026-14

Location:	Nebraska
Posted:	Feb 26, 2026
Due:	Mar 17, 2026
Agency:	City of Hastings
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment 67 - Photographic Equipment N - Installation of Equipment
Publication URL:	To access bid details, please log in.

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CITY OF HASTINGS

CONTRACT DOCUMENTS

TECHNICAL SPECIFICATIONS

CONTRACT CH2026-14

CITY HALL AUDIO/VIDEO

EQUIPMENT & INSTALLATION

Proposals Will Be Opened Promptly At

1:30 PM, Tuesday, March 17, 2026

Bid Submitted By:

________________________________________________

ADVERTISEMENT FOR BIDS

The City of Hastings, Nebraska, will receive bids for the City Hall Audio/Video Equipment

and Installation until 1:30 p.m. at the City of Hastings, 1228 N Denver Ave., Hastings, Nebraska,

on Tuesday, March 17, 2026, at which time and place all bids will be publicly opened and read

aloud. Brief description: Supply Audio/Video Equipment and Installation for the City Hall

Building in Hastings, Nebraska. If you plan on bidding and are not already on our approved

bidders list for this project, you are REQUIRED to fill out the Plan Holders Submittal Form that

is located on the City website: https://www.cityofhastings.org/bids/.

The Contract Documents, including plans and specifications, are on file at the City of

Hastings 1228 N Denver Avenue, Hastings, Nebraska 68901. Copies of the plans and

specifications in electronic (PDF) format may be obtained by visiting the City of Hastings Website:

www.cityofhastings.org/bids.

No bid shall be withdrawn after opening of bids without the consent of the City of Hastings,

Nebraska, for a period of sixty (60) days after scheduled time of closing bids.

Time is of the essence in this contract. In evaluating bid(s) received, the City will consider

the timelines of completion of prior construction contracts, existing workload, and labor &

equipment that the bidder commits to the project.

DATED AT HASTINGS, NEBRASKA, this 26th day of February 2026.

CITY OF HASTINGS, NEBRASKA

______________________________

Tyler Ficken, City Clerk

Published:

March 3, 2026

March 10, 2026

Furnish 2 proofs of publication

INSTRUCTIONS TO BIDDERS

All proposal information, including any unit price fill in sheets or other required information, shall

be submitted on the proposal forms hereto attached. Copies of addenda, if any, shall be signed and

attached. City of Hastings does NOT accept faxed or emailed bid returns.

Bidders shall inform themselves of all relevant matters, and, if awarded the contract, shall not be

allowed any extra compensation by reason of any matter or thing concerning which such Bidder

might not have fully informed himself, prior to the bidding.

The Bidder bidding on the Specifications herein, who has exceptions to those called for in the

Specifications, must so state in the space provided below and/or attach a letter explaining in detail

the exceptions taken to those required in the Specifications. This letter of explanation shall become

a part of the bid and shall be attached hereto. Failure by the Bidder to outline his exceptions will

require the successful Bidder to comply with these Specifications.

EXCEPTIONS TO SPECIFICATIONS:

_____________________________________________________________________________

______________________________________________________________________________

The City will not assume obligations resulting from losses or damages until acceptance of the

equipment.

If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of

any part of the Specifications or other proposed contract documents, he may submit to Purchaser

a written request for an interpretation thereof. The person submitting the request will be

responsible for its prompt delivery. Any interpretation of the proposed documents will be made

only by addendum duly issued or delivered to each person receiving a set of such documents. The

Purchaser will not be responsible for any other explanation or interpretation of the proposed

documents.

All addendums must be signed and attached to bid documents.

THIS BID DOCUMENT MUST BE SUBMITTED WITH BID

IF YOU HAVE QUESTIONS OR NEED HELP ON THESE SPECIFICATIONS

PLEASE CONTACT ANY OF THE FOLLOWING:

TECHNICAL QUESTIONS

Erik Nielsen – Director of IT

1228 N Denver Ave

Hastings, NE 68901

Ph# 402-462-3659

Email: bidquestions@cityofhastings.org

Lee Vrooman – Director of Engineering

1228 N Denver Ave

Hastings, NE 68901

Ph# 402-462-3657

Email: bidquestions@cityofhastings.org

GENERAL QUESTIONS OR REQUESTS

Renae Griess

Engineering Admin Assistant

Ph# 402-462-3665

Email: bidquestions@cityofhastings.org

IMPORTANT MAILING (OR HAND DELIVERY) INSTRUCTIONS

Please address your return envelope as shown in the example below. All bids must be sealed in a

properly marked envelope.

To hand deliver, please drop off between the hours of 8am – noon and 1-5pm Monday through

Friday.

Your Return Address

City of Hastings

Attn: Renae Griess

1228 N Denver Avenue

Hastings, NE 68901

This Information MUST BE typed or written in the lower left hand corner of return envelope

OR SIMPLY CUT OUT AND TAPE ON YOUR RETURN ENVELOPE



BID DOCUMENTS ENCLOSED

ATTN: Renae Griess

Contract No: CH2026-14

City of Hastings City Hall Audio/Video Equipment and Installation

Bid Opens: Tuesday, March 17, 2026 @ 1:30 PM

If returning Fed-X or similar carrier, please enclose the bid in an “inner” envelope which is

sealed. Please make sure BOTH envelopes are properly marked on the OUTSIDE OF

THE ENVELOPE as shown in the example above.

One bid per envelope. Bid submittal via email is not allowed. Bids must be checked in to the

City of Hastings prior to 1:30 pm deadline.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.