Town of Apex Public Safety Classification & Compensation Plan - RFP

Location:	North Carolina
Posted:	Oct 5, 2026
Due:	Oct 30, 2026
Agency:	Town of Apex
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment
Publication URL:	To access bid details, please log in.

Bid Title:	Town of Apex Public Safety Classification & Compensation Plan - RFP
Category:	Professional Services
Status:	Open

Description:

Request for Proposals (“RFP”) is to solicit proposals from qualified compensation and classification consultant firms (hereinafter referred to as “Consultant”) to evaluate and recommend updates to the classification and compensation structures applicable to the Town’s Police and Fire positions. This would include reviewing the town’s existing classification methodology, job descriptions, compensation structures, market position, pay practices, promotional differentials, specialty pay practices, and implementation procedures. The selected Consultant will provide recommendations that support recruitment, retention, internal equity, and effective administration of Police and Fire Compensation.

Proposal Deadline: Must be received by the Town of Apex no later than October 30, 2026, at 5:00 PMEST.

The electronic PDF version of the proposal (excluding non-electronic materials) must be submitted by the deadline above to For security reasons, you must enable JavaScript to view this E-mail address. or may be included in the bid packet on digital media.

Publication Date/Time:

10/5/2026 1:40 PM

Closing Date/Time:

10/30/2026 5:00 PM

Contact Person:

Karmen McGee, Human Resources
karmen.mcgee@apexnc.org

Miscellaneous:

October 5, 2026        Distribution of RFP
October 30, 2026        RFP Submission Deadline
November 1 – November 13, 2026        Evaluation Period
November 16 – November 20, 2026        Interviews and Presentations
By November 23, 2026        Selection & Recommendation
November 24 – December 8, 2026        Contract Negotiation & Council Approval
By January 1, 2027        Contract Commences

Attachment Preview

TOWN OF APEX

HUMAN RESOURCES DEPARTMENT

REQUEST FOR PROPOSALS

FOR

PUBLIC SAFETY CLASSIFICATION

AND COMPENSATION PLAN

ISSUED

OCTOBER 5, 2026

DUE

NO LATER THAN CLOSE OF BUSINESS ON

OCTOBER 30, 2026

Karmen McGee, Director of Human Resources

Subject line: Public Safety Classification and Compensation Plan RFP

THE TOWN OF APEX RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS RECEIVED, OR TO

SELECT THE PROPOSAL WHICH, IN OUR OPINION, IS IN THE BEST OVERALL INTEREST OF THE TOWN.

TOWN OF APEX ALSO RESERVES THE RIGHT TO WAIVE INFORMALITIES AND TECHNICALITIES IN THE

PROPOSALS. THIS REQUEST FOR PROPOSALS IS NOT AN OFFER, OBLIGATION, OR AGREEMENT TO

AWARD WORK TO ANY PROPOSER, AND NO CONTRACTUAL RELATIONSHIP IS CREATED BY

RESPONDING TO THIS REQUEST FOR PROPOSALS.

Purpose

The purpose of this Request for Proposals (“RFP”) is to solicit proposals from qualified compensation

and classification consultant firms (hereinafter referred to as “Consultant”) to evaluate and recommend

updates to the classification and compensation structures applicable to the Town’s Police and Fire

positions. This would include reviewing the town’s existing classification methodology, job descriptions,

compensation structures, market position, pay practices, promotional differentials, specialty pay

practices, and implementation procedures. The selected Consultant will provide recommendations that

support recruitment, retention, internal equity, and effective administration of Police and Fire

Compensation .

Town Background

The Town of Apex is a rapidly growing and developing area located just west of Raleigh, the capital of

North Carolina. The Town was incorporated in 1873 and has an estimated population of

approximately 86,000 residents. The Town has approximately 740 FTE positions.

The Town maintains separate compensation structures for Police and Fire positions. These structures

were implemented in September of 2022. The current study will include sworn police (121 FTEs) and

fire (112 FTEs) classifications, as well as designated communications or 911 positions within the

project scope. The Town’s current compensation philosophy is to lead the applicable market by 5%,

on average.

Proposal Instructions

A. Proposal Deadline: Must be received by the Town of Apex no later than October

30, 2026, at 5:00 PM EST.

B. Submission of Proposals: Vendors must submit both an electronic PDF version of the

proposal (excluding any materials that are non-electronic) and three hard copies with

all attachments, including signatory pages, which should be received by the deadline

above. The hard copies must be sent to the following delivery address:

Town of Apex

Attn: Karmen McGee, Human Resources

P.O. Box 250

Apex, NC 27502

The electronic PDF version of the proposal (excluding non-electronic materials)

must be submitted by the deadline above to karmen.mcgee@apexnc.org or may

be included in the bid packet on digital media.

C. Withdrawal of Proposals: Proposing vendors may withdraw their proposals any time

before the deadline for submission on October 30, 2026, but the withdrawal must be

submitted in writing and signed by the proposing vendor.

D. Inquiries: All inquiries relating to this request should be in writing and

addressed to:

Town of Apex

Attn: Karmen McGee, Human Resources

P.O. Box 250

Apex, NC 27502

They also may be emailed to: karmen.mcgee@apexnc.org.

E. Vendor Certification: The submission of proposal shall be deemed a

representation and certification that the proposing vendor:

• Has carefully read and fully understands the information provided by Town of

Apex in this RFP;

• Is financially solvent and has the capability to successfully undertake and

complete the responsibilities and obligations of the proposal submitted;

• Represents that all of the information contained in the submitted proposal is

true and correct;

• Did not in any way collude or conspire with any other parties, directly or indirectly,

in regard to the amount, terms, or conditions of this proposal;

• Acknowledges that Town of Apex has the right to make any inquiry it deems

appropriate to substantiate or supplement information provided by proposing

vendors and hereby grants Town of Apex permission to make these inquiries; and

• Acknowledges that any proposal cannot be modified after its submission for any reason.

F. Format and Deadline of Proposals: Late proposals will not be accepted under any

circumstance and will not be opened or reviewed. We will not accept proposals by fax

or any method other than is outlined under item B of Proposal Instructions. The sender

must allow ample delivery time for the selected shipment or transmission methods.

RFP Schedule

Date

October 5, 2026

Distribution of RFP

Event

October 30, 2026 RFP Submission Deadline

November 1 –

November 13, 2026

November 16 –

November 20, 2026

Evaluation Period

Interviews and Presentations

By November 23,

2026

November 24 –

December 8, 2026

By January 1, 2027

Selection & Recommendation

Contract Negotiation & Council Approval

Contract Commences

Contract Period

The term of the Contract shall be for a nine-month period beginning upon the date of execution of the

Contract and nine months from the effective date provided that:

• Funds are authorized for this period by the Town of Apex Council,

• Neither the Town nor the Consultant desire to alter the terms of the Contract during the

nine-month period, and

• The Contract is not otherwise terminated through provisions of another clause of the

Contract.

Fees

Please provide fees, if able, for the duration of the contract period. Fees should be itemized, rather

than a final total cost projection. Pricing must be inclusive of all expenses, including travel-related

expenses. All costs not explicitly stated in the price quotations shown in the proposal will be excluded

from payment consideration by Town in the event that a contract is awarded based on the proposal.

Please clearly outline your compensation associated with the required services on a separate

compensation addendum.

Scope of Work

The Town of Apex seeks proposals from qualified compensation and classification consultants

specializing in local government compensation systems, specifically pay classification and structures for

police and fire departments. The selected Consultant must be independent and free from ownership or

control by any vendor, company or entity that may create a conflict of interest.

The proposing Consultant must demonstrate a minimum of seven (7) years of experience in creating job

classification structures, pay grade structures, and implementation plans to move existing employees

and future employees into the new structures.

The selected Consultant shall complete the following deliverables:

• Evaluate all covered Police and Fire positions and designated Communications/911 positions.

• Provide a detailed approach for developing a comprehensive understanding of all covered Police,

Fire, and Communications/911 positions.

• Review the duties, responsibilities, qualifications, working conditions, reporting relationships,

and organizational structure of each covered position.

• Review and evaluate all existing job descriptions for the covered positions.

• Draft new job descriptions or revise existing job descriptions as needed.

• Review the history and development of the current compensation structures for the covered

positions.

• Conduct an internal equity and comparative analysis of the covered positions to determine their

relative value within the organization.

• Assess the competitiveness and internal equity of current pay ranges and progression

opportunities.

• Review salary compression, promotional relationships, recruitment challenges, and retention

risks.

• Evaluate hiring and promotional salary practices, including credit for prior experience; make

recommendations for calculation of appropriate starting salaries.

• Recommend classification changes and market-based pay ranges, as appropriate.

• Recommend the appropriate number and structure of pay grades or bands to reflect differences

among the covered classifications.

• Define recommended minimum, midpoint, and maximum rates; range spreads; midpoint

progression between grades; and the relationship of the pay structure to the relevant labor

market.

• Review existing Town compensation policies and recommend revisions or new policies needed to

support the recommended structures.

• Develop a classification methodology, such as a point-factor system, for evaluating and

reclassifying covered positions.

• Develop employee placement models for any recommended revised pay structures.

• Evaluate and provide recommendations on what specialized positions/assignments should be

recognized for incentive pay; recommend appropriate policy revisions and compensation for

each.

• Provide an editable spreadsheet, database, or other tool that the Town may own, customize, and

use for future classification and reclassification decisions.

• Provide an editable spreadsheet or database to place current employees into the recommended

structures while maintaining internal equity.

• Estimate implementation costs and provide transition or phase-in options.

• Ensure any new sworn police and fire pay structures are in compliance with existing Town pay

policies or recommend detailed changes to policies or create new policies to supplement the

structures if not.

• Provide a new classification system (such as a point-factor methodology) for sworn police and

fire positions, including an ongoing spreadsheet or database that the Town may own and

customize and use to classify or reclassify sworn police and fire positions going forward.

• Provide a detailed plan, spreadsheet or database to move existing employees into the new

structures while protecting sound internal equity.

• Prepare communication materials, including sample emails, presentations, frequently asked

questions, and talking points for employees, supervisors, department leaders, and Town

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Town of Apex Public Safety Classification & Compensation Plan - RFP

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