Financial Audit Services for Vermont Veteran\'s Home

Location:	Vermont
Posted:	Mar 6, 2026
Due:	Mar 20, 2026
Agency:	State of Vermont
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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Vermont Veterans’ Home

325 North Street

Bennington, Vermont 05201

(802) 447-6510

SEALED BID

REQUEST FOR PROPOSAL

FINANCIAL AUDIT SERVICES

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

March 6, 2026

March 13, 2026 - 2:00 PM (EST)

March 20, 2026 – 2:00 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS

ASSOCIATED WITH THIS RFP WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH

UPDATED INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO

PERIODICALLY CHECK THE ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS,

RELEASES AND ADDENDUMS ASSOCIATED WITH THIS RFP.

STATE CONTACT:

E-MAIL:

Steven J. McClafferty, FHFMA, CSSGB

steven.mcclafferty@vermont.gov

Revised: March 18, 2025

Page 1 of 19

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Vermont

Veterans’ Home (hereinafter the “State”) is seeking to establish contracts with one or

more companies that can provide Financial Audit Services.

1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of three

(3) years with an option to renew for up to two additional twelve-month periods.

The State anticipates the start date for such contract(s) will be July 1, 2026 for the

audit of financial statements ending June 30, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be

addressed in writing to the State Contact listed on the front page of this RFP. Actual or

attempted contact with any other individual from the State concerning this RFP is strictly

prohibited and may result in disqualification.

1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of

this RFP or wishing to comment on any requirement of the RFP must submit specific

questions in writing no later than the deadline for question indicated on the first page of this

RFP. Questions may be e-mailed to the point of contact on the front page of this RFP.

Questions or comments not raised in writing on or before the last day of the question period

are thereafter waived. At the close of the question period a copy of all questions or

comments and the State's responses will be posted on the State’s web site

http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort will be made to post this

information as soon as possible after the question period ends, contingent on the number

and complexity of the questions. All information provided by vendors during this process

will be public and bidders shall not provide confidential information.

2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:

2.1.

The State of Vermont is interested in obtaining bids to meet the following business

need(s): Financial Audit Services to include both Medicare and Vermont Medicaid Cost

Report preparation and submission of the Medicare Cost Report; and potential Single

Audit, if necessary.

2.2.

The State of Vermont seeks to achieve the following Business Value(s):

2.2.1. To comply with both Medicare and Vermont Medicaid cost reporting requirement.

2.2.2. Federal Regulations as it relates to Single Audits, and

2.2.3. Reporting to the Vermont Veterans’ Home Board of Trustee’s on internal control

and financial reporting.

3. GENERAL REQUIREMENTS:

3.1.1. PRICING: Bidders must price the terms of this solicitation at their best pricing.

Any and all costs that Bidder wishes the State to consider must be submitted for

consideration.

3.1.2. Prices and/or rates shall remain firm for the initial term of the contract. The pricing

policy submitted by Bidder must (i) be clearly structured, accountable, and auditable

and (ii) cover the full spectrum of materials and/or services required.

Revised: March 18, 2025

Page 2 of 19

3.1.3. Cooperative Agreements. Bidders that have been awarded similar contracts

through a competitive bidding process with another state and/or cooperative are

welcome to submit the pricing in response to this solicitation.

3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses

and select the Bidder(s) as may be determined to be in the best interest of the State and

consistent with the goals and performance requirements outlined in this RFP. The State

of Vermont reserves the right to obtain clarification or additional information necessary to

properly evaluate a proposal. Failure of bidder to respond to a request for additional

information or clarification could result in rejection of that bidder's proposal. To secure a

project that is deemed to be in the best interest of the State, the State reserves the right

to accept or reject any and all bids, in whole or in part, with or without cause, and to

waive technicalities in submissions. The State also reserves the right to make purchases

outside of the awarded contracts where it is deemed in the best interest of the State.

3.2.1. Best and Final Offer (BAFO). At any time after submission of Responses and

prior to the final selection of Bidder(s) for Contract negotiation or execution, the State

may invite Bidder(s) to provide a BAFO. The state reserves the right to request

BAFOs from only those Bidders that meet the minimum qualification requirements

and/or have not been eliminated from consideration during the evaluation process.

3.3. CONFLICTS OF INTEREST:

3.3.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a

business entity has interests (for example, customers, partners, contracts) that could

undermine, or reasonably be perceived to undermine, its faithful and unbiased

performance of a contract with the State that may result from this solicitation.

3.3.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an

individual, agent or employee of a bidder could undermine, or reasonably be

perceived to undermine, its faithful and unbiased performance of a contract with the

State that may result from this solicitation.

3.3.3. Requirements: The State does not seek to contract with any individual or

business entity having a conflict of interest which cannot be mitigated to the State’s

satisfaction. To ensure the State’s awareness of actual, potential, or reasonably

perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations

and activities and identify actual, potential, or reasonably perceived PCOIs or

OCOIs relative to a contract with the State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of

any facts that may cause a reasonably prudent person to perceive a PCOI or

OCOI with respect to a contract with the State that may result from this solicitation.

Disclose, also, any actions proposed to mitigate the PCOI or OCOI.

3.3.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be

mitigated to the State’s satisfaction and may discuss the conflict with the bidder if

and to the extent the State deems discussion necessary to its determination. The

State reserves the right to (a) reject from further consideration any proposal having a

Revised: March 18, 2025

Page 3 of 19

PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b)

terminate a contract upon discovery that a contractor failed to disclose facts

pertaining to a PCOI or OCOI in its proposal, or otherwise misrepresented relevant

information to the State.

3.4. WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with

Section 32 of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54),

Bidders must comply with the following provisions and requirements.

3.4.1. Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete

the appropriate section in the attached Certificate of Compliance for purposes of

self-reporting information relating to past violations, convictions, suspensions, and

any other information related to past performance relative to coding and

classification of workers. The State is requiring information on any violations that

occurred in the previous 12 months.

3.4.2. Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are

hereby notified that upon award of contract, and prior to contract execution, the State

shall be provided with a list of all proposed subcontractors and subcontractors’

subcontractors, together with the identity of those subcontractors’ workers

compensation insurance providers, and additional required or requested information,

as applicable, in accordance with Section 32 of The Vermont Recovery and

Reinvestment Act of 2009 (Act No. 54). This requirement does not apply to

subcontractors providing supplies only and no labor to the overall contract or project.

This list MUST be updated and provided to the State as additional subcontractors

are hired. A sample form is available online at http://bgs.vermont.gov/purchasing-

contracting/forms. The subcontractor reporting form is not required to be

submitted with the bid response.

3.5. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE

PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate

Change Considerations in State Procurements Certification, which is included in the

Certificate of Compliance for this RFP.

After consideration of all relevant factors, a bidder that demonstrates business practices

that promote clean energy and address climate change as identified in the Certification,

shall be given favorable consideration in the competitive bidding process. Such

favorable consideration shall be consistent with and not supersede any preference given

to resident bidders of the State and/or products raised or manufactured in the State, as

explained in the Method of Award section. But, such favorable consideration shall not be

employed if prohibited by law or other relevant authority or agreement.

3.6. METHOD OF AWARD: Awards will be made in the best interest of the State. The State

may award one or more contracts and reserves the right to make additional awards to

other compliant bidders at any time if such award is deemed to be in the best interest of

the State. All other considerations being equal, preference will be given first to resident

bidders of the state and/or to products raised or manufactured in the state, and then to

bidders who have practices that promote clean energy and address climate change, as

identified in the applicable Certificate of Compliance.

Revised: March 18, 2025

Page 4 of 19

3.6.1. Evaluation Criteria: Consideration shall be given to the Bidder’s project

approach and methodology, qualifications and experience, ability to provide the

services within the defined timeline, cost, and/or success in completing similar

projects, as applicable, and to the extent specified below:

Technical Criteria

Point Range

A. Responsiveness of the proposal

0 -10 Points

B. Relevant technical experience of the firm

0 – 30 Points

C. Qualifications and experience of assigned staff 0 – 30 Points

Total Technical Points

0 – 70 Points

D. Cost Factors

0 – 30 Points

Maximum Points

100

3.7. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may

select one or more bidders with which to negotiate a contract, based on the evaluation

findings and other criteria deemed relevant for ensuring that the decision made is in the

best interest of the State. In the event State is not successful in negotiating a contract

with a selected bidder, the State reserves the option of negotiating with another bidder,

or to end the proposal process entirely.

3.8. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred

in the preparation of a response to this RFP and shall be responsible for all expenses

associated with any presentations or demonstrations associated with this request and/or

any proposals made.

3.9. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the

State, including the Standard Contract Form and Attachment C as attached to this RFP

for reference

3.9.1. Business Registration. To be awarded a contract by the State of Vermont a

bidder (except an individual doing business in his/her own name) must be registered

with the Vermont Secretary of State’s office

https://sos.vermont.gov/corporations/registration/ and must obtain a Contractor’s

Business Account Number issued by the Vermont Department of Taxes

http://tax.vermont.gov/ .

3.9.2. The contract will obligate the bidder to provide the services and/or products

identified in its bid, at the prices listed.

3.9.3. Payment Terms. Percentage discounts may be offered for prompt payments of

invoices; however, such discounts must be in effect for a period of 30 days or more

in order to be considered in making awards.

4. CONTENT AND FORMAT OF RESPONSES: The content and format requirements listed

below are the minimum requirements for State evaluation. These requirements are not

intended to limit the content of a Bidder’s proposal. Bidders may include additional

information or offer alternative solutions for the State’s consideration. However, the State

discourages overly lengthy and costly proposals, and Bidders are advised to include only

such information in their response as may be relevant to the requirements of this solicitation.

Revised: March 18, 2025

Page 5 of 19

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Financial Audit Services for Vermont Veteran\'s Home	03/13/2026 02:00PM		03/20/2026 02:00PM

Financial Audit Services for Vermont Veteran\'s Home

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