On-call Professional Engineering Services
| Location: | North Carolina |
|---|---|
| Posted: | Feb 19, 2026 |
| Due: | Feb 25, 2026 |
| Agency: | City of Winston-Salem |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ26153 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ26153
|
| Bid Title: |
On-call Professional Engineering Services
|
| Category: | Formal Bids |
| Status: | Open |
|
Attachment Preview
Request for Letters of Interest and Statements of Qualifications
FOR
ON-CALL PROFESSIONAL ENGINEERING AND PLANNING SERVICES
RFQ26153
issue date: 01.29.2026
Proposals shall be complete and comply with the requirements listed herein. 20-page limit.
SUBMISSION DEADLINE: Submit proposals electronically in PDF format only by
4:00 p.m., February 18, 2026 to Jeffrey Fansler at jeffreygf@cityofws.org and to
bids@cityofws.org. Proposals received after this date and time will not be considered.
All questions concerning this RFQ or the scope of work should be submitted in writing to Jeffrey Fansler
at jeffreygf@cityofws.org by the End of Question period of 5:00pm, February 11, 2026.
This RFQ will in no manner be construed as a commitment on the part of the City to award a contract. The
City reserves the right to reject any or all applications; to waive minor irregularities in the RFQ process or
in the applications; to re-advertise this RFQ; to postpone or cancel this process; select and procure parts of
services; and to change or modify the RFQ schedule at any time.
IMPORTANT: Any contract(s) that may result from this Request for Qualification will be funded by a
federal grant; therefore certain federal requirements apply contained herein.
I. BACKGROUND
The City of Winston‑Salem manages a diverse portfolio of complex, multi‑disciplinary responsibilities that
span professional engineering, infrastructure improvement, transportation planning, program development,
and technical analysis. To enhance its capacity and maintain a high standard of service delivery, the City is
seeking qualified consulting firms with the breadth and depth of expertise necessary to supplement City
staff. The intent of this on‑call contract is to provide a flexible, efficient, and scalable mechanism for
accessing specialized professional services as needs arise.
Scope Summary of Professional Services
The selected firms may be called upon to support a wide range of engineering, planning, and technical
assignments, including but not limited to:
• Engineering, design, and planning services for infrastructure improvement initiatives, such as
roadway and intersection projects, multimodal facilities, active‑transportation enhancements, and
related civil and site‑development work.
• Technical studies and analyses including corridor evaluations, operational assessments, signal
system design and optimization, traffic control planning, data collection and analytics, modeling
and simulation, impact assessments, and urban or streetscape design.
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II. QUALIFYING CRITERIA
The City of Winston-Salem invites qualified firms to submit proposals for professional on-call engineering
and planning services. Work will include multi-dimensional tasks covering a range of engineering and
transportation planning services. This contract may be partially reimbursed with Federal-Aid funding
through the North Carolina Department of Transportation (hereinafter referred as NCDOT). The
solicitation, selection, and negotiation of contract(s) shall be conducted in accordance with all City of
Winston-Salem, NCDOT and Federal requirements and guidelines.
Except as provided below, any firm wishing to be considered must be properly registered with the Office
of the Secretary of State and with the North Carolina Board of Examiners for Engineers and Surveyors.
Any firm proposing to use corporate subsidiaries or subcontractors must include a statement that these
companies are properly registered with the North Carolina Board of Examiners for Engineers and Surveyors
and/or the NC Board for Licensing of Geologists. The Engineers performing the work and in responsible
charge of the work must be registered Professional Engineers in the State of North Carolina and must have
a good ethical and professional standing. It will be the responsibility of the selected private firms to verify
the registration of any corporate subsidiary or subcontractor prior to submitting a Statement of
Qualification. Firms which are not providing engineering services need NOT be registered with the North
Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited may not
require a license. It is the responsibility of each firm to adhere to all laws of the State of North Carolina.
III. SCOPE OF WORK
The City of Winston-Salem anticipates a 3-year contract that may extended for up to two additional 12-
month periods for the below scope of services. This scope of work was developed to provide a flexible and
effective way for the City of Winston-Salem to respond to recurring consultant service needs for multi-
dimensional tasks covering a range of professional engineering, infrastructure improvement, transportation
planning, program development, and technical services. In general, the selected firm's On-Call
responsibilities may include but not be limited to the areas listed below. The City of Winston-Salem
frequently leverages State and Federal funds for a variety of projects. Because of this, proposing firms
should indicate which disciplines related to the following scope areas that they and/or their subconsultants
are pre-qualified by the North Carolina Department of Transportation (NCDOT) to conduct.
1. Performance of traffic engineering operational analysis (analysis may include unsignalized
intersections, signalized intersections, coordinated signal systems, and urban & suburban
highways).
2. Development of traffic engineering design plans, specifications, and estimates (designs may include
traffic signals, signs, pavement markings, and traffic control)
3. Performance of transportation planning analysis to include travel demand modeling; thoroughfare
and collector street planning; and bicycle, pedestrian, and transit mobility issues.
4. Performance of Feasibility Studies (includes public involvement/meetings, development of
functional plans, project visualization or photo-rendering, environmental screening, and preparation
of cost estimates).
5. Development of preliminary design and assistance with other tasks related to the Preliminary
engineering and right of way acquisition phases of Federal or State funded projects.
6. Civil design and preliminary engineering of roadways, sidewalks, greenways and various bicycle
and pedestrian facilities.
The primary and/or sub-consultant firm(s) shall be pre-qualified by NCDOT to perform ANY
COMBINATION of the work codes listed below or as required by the NCDOT. Primary Work Codes
include, but are not limited to:
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• 00024 BRIDGES - SPANS UNDER 200'
• 00026 CAPACITY ANALYSIS – LEVEL 1
• 00027 CAPACITY ANALYSIS – LEVEL 2
• 00032 CATEGORICAL EXCLUSIONS
• 00036 COMMUNITY IMPACT ASSESSMENT
• 00063 ENVIROMNTAL ASSMNTS/FINDINGS OF NO SIGNIFICANT IMPACTS
• 00070 EROSION AND SEDIMENT CONTROL DESIGN
• 00097 GUIDE SIGN DESIGN - CONVENTIONAL ROADS
• 00098 GUIDE SIGN DESIGN - EXPRESSWAYS & FREEWAYS
• 00126 INTERCHANGE DESIGN
• 00132 LANDSCAPE AND STREETSCAPE DESIGN
• 00155 PAVEMENT MARKING PLANS
• 00171 PUBLIC INVOLVEMENT
• 00173 PUBLIC WATER DISTRIBUTION SYSTEMS
• 00192 RIGHT OF WAY APPRAISALS
• 00194 RIGHT OF WAY NEGOTIATORS
• 00200 FEASIBILITY STUDY
• 00201 RURAL ROADWAY DESIGN
• 00203 SANITARY SEWER COLLECTION SYSTEMS
• 00207 SIGNAL DESIGN
• 00208 SIGNAL EQUIPMENT DESIGN/APPLICATION
• 00209 SIGNAL SYSTEM DESIGN
• 00210 SIGNAL SYSTEM TIMING DEVELOPMENT & IMPLEMENTATION
• 00243 THREATENED & ENDANGERED SPECIES SURVEY & STUDIES
• 00247 TRAFFIC MANAGEMENT PLAN - LEVEL 3 & 4
• 00252 TRAFFIC IMPACT STUDIES
• 00269 URBAN ROADWAY DESIGN
• 00270 UTILITY COORDINATION
• 00280 WETLAND AND STREAM DELINEATION
• 00294 ROADWAY FOUNDATION INVESTIGATION & DESIGN
• 00295 STRUCTURE FOUNDATION INVESTIGATION & DESIGN
• 00296 RETAINING WALL INVESTIGATION & DESIGN
• 00318 BICYCLE MAP PREPARATION
• 00411 TRANSIT SYSTEM CONSOLIDATION STUDIES
• 00412 TRANSIT FACILITY FEASIBILITY STUDIES FOR TRANSIT SUPPORT STRUCTURES
• 00434 TIER II-COMPLETE HYDROLOGIC & HYDRAULIC DESIGN
• 00459 TRAFFIC ENGINEERING AND TRANSPORTATION SAFETY INVESTIGATIONS,
RESEARCH,q RECOMMENDATIONS AND STUDIES
• 00505 - TRANSIT FACILITY CONSTRUCTION PROJECT OVERSIGHT, ADMINISTRATION,
INSPECTION, MANAGEMENT AND/OR MONITORING
The WORK CODES for each primary and/or sub consultant firm(s) SHALL be listed on the respective RS-
2 FORMS. Completed NCDOT Form RS-2 forms from SHALL be submitted with the firm’s statement of
qualifications.
IV. SPECIFIC PROJECT ASSIGNMENTS
Once firms are selected, the City will enter into a Master Services Agreement with each firm putting them
on an active list. Once a project is identified, a selected firm’s scope of work, cost proposal, and schedule
will be used as the starting point for negotiating the specific project assignment Supplemental Agreement
and/or Task Order. and, as part of that negotiation, will determine a fair and reasonable fee for the services
to be provided. The City reserves the right to terminate negotiations with the selected firm(s) and proceed
to negotiate with other firm(s) should contract/fee negotiations fail. Once a firm is selected, a
detailed/refined scope of services (broken down by specific milestone events/deliverables), the associated
fee, and the implementation schedule will be agreed to, signed, and attached to the City’s standard
professional services agreement form. The City reserves the right to award projects in a manner that is in
the best interest of the City. It may combine, divide, add to, or reduce the scope of work to the benefit of
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the City. The City reserves the right to perform all or some of the services described in this document with
its own work force.
The City of Winston-Salem will select an On-Call List of 6 to 12 qualified consulting firms to provide the
above-mentioned services. A Master Services Agreement will be issued to each selected firm (Consultant)
as work is assigned. These firms will be placed on an active list for the City.
Project assignments will be issued on a rotational basis, with the initial assignment offered to the firm
deemed most qualified for the specific scope of work. When initiating a project assignment, the City will
provide the designated firm with all relevant background information and project context. The firm must
then demonstrate the availability of appropriately qualified personnel, the capacity to begin work promptly,
and the technical capability to fully address the project’s requirements.
Notwithstanding the rotational process, the City reserves the right to select any firm on the On‑Call list
when doing so is in the City’s best interest. Selection may be influenced by factors such as the specialized
expertise of key staff, recent experience in comparable work, and the firm’s past performance on City
projects.
The firm selected for a given assignment will prepare and submit a detailed scope of work, cost proposal,
and schedule. Each project assignment will establish fixed unit pricing and a not‑to‑exceed amount. The
firm must also identify any unique or special conditions associated with the assignment.
The submitted scope, cost proposal, and schedule will serve as the basis for negotiating a project‑specific
task order. If the City and the selected firm are unable to reach mutually acceptable terms within a
reasonable period, the City will discontinue negotiations and initiate discussions with another firm on the
On‑Call list. Compensation or pricing information discussed with one firm will not be shared with any other
firm. This process will continue, if necessary, until a task order, acceptable to the City, is executed.
A Purchase Order will not be considered valid until a project-specific task order has been approved and
fully executed by the City Manager or designee. The firm may begin work only after receiving a fully
executed task order and a written Notice to Proceed issued by the authorized City representative.
INACTIVE STATUS OR REMOVING A FIRM
The criteria outlined below will be used to place a firm on inactive status or remove a firm from the On-
Call List.
INACTIVE STATUS DESIGNATION
1. If a selected firm loses their technical expertise and does not replace that expertise within two (2)
months, then the firm will be put on inactive status. Replacement of technical expertise will require
written City approval to allow the firm to be reinstated on the “On-Call” List.
2. If a selected firm declines a specific project assignment two (2) consecutive times, then the firm
will be put on inactive status. A written request from the inactive firm, providing appropriate
justification, will be required to seek reinstatement on the “On-Call” List. Written City approval
will be required to allow the firm to be reinstated on the “On-Call” List.
REMOVING A FIRM:
A firm may be removed from the “On-Call” List for any of the following reasons as determined by the City:
1. Loss of Technical Expertise - If a firm loses their technical expertise and has not replaced that expert
within three (3) months.
2. Declining work - If a firm is put on inactive status two (2) times for declining specific project
assignments.
3. Responsiveness and accessibility of the Project Manager - If a Project Manager is nonresponsive
and inaccessible for more than five (5) working days.
4. Poor quality control - If a firm exhibits poor quality control.
5. Poor work product and/or deliverables - If a firm produces poor work product and/or deliverables.
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6. Late work milestone performance and/or late deliverables - If a firm does not meet deadlines for
millstones and/or delivers completed work late.
SUBCONTRACTING
The firm/team may use subcontractors/subconsultants to perform work as outlined in this proposal subject
to their meeting the required experience and/or professional qualifications. IMPORTANT: Qualifications
and experience of proposed subcontractors/subconsultants shall be submitted as a part of the proposal. The
proposal shall clearly note the type of work they can perform.
If a proposal with subcontractors is selected, the consultant must provide the following additional
information concerning each prospective subcontractor within 10 business days from the date of the City's
request:
1. Complete name of the subcontractor,
2. Complete address of the subcontractor,
3. Type of work the subcontractor will be performing,
4. Percentage of work the subcontractor will be providing,
5. Subconsultant Form RS-2.
V. SELECTION CRITERIA
Please do not submit fee information with your submittal.
The City selects firms to provide professional services based on demonstrated competence and
qualifications. All qualified firms submitting responsive Letters of Interest will be considered. The
evaluation of these firms will be based on the firm’s overall experience, past performance, knowledge, and
familiarity with the type of work required, and the experience of proposed staff to perform specific work
required, including any sub-consultants. General questions regarding the selection process may be directed
to project engineer mentioned above.
The City will conduct a fair and impartial evaluation of all Statements of Qualifications (SOQ) that are
received in accordance with the provisions of this RFQ. The City reserves the right to obtain clarifications
or additional information from any firm regarding its SOQ. All firms that submit SOQ will be notified of
final selection decisions. Final recommendations of any selected firms are subject to approval by the
Winston-Salem City Council. Evaluation of proposals will be performed by a committee comprised of City
of Winston-Salem staff. This Committee will likely include: the Director of Transportation, the Assistant
Director of Transportation, City Engineer, Transportation Civil Engineer, Utilities Capital Projects
Engineer, and Economic Development staff. The proposals will be evaluated on the firm’s ability to meet
the requirements of this RFQ. All responsive firms will be notified of the selection results in writing.
The firm/engineers performing the work and in responsible charge of the work must be registered in the
State of North Carolina as ‘active’ and must have a good ethical and professional standing. It will be the
responsibility of the selected private firm to verify the registration of any corporate subsidiary or
subcontractor prior to submitting a Letter of Interest. The firm must have the financial ability to undertake
the work and assume the liability. The selected firm(s) will be required to furnish proof of Professional
Liability insurance coverage in the minimum amount of $1,000,000.00 per claim. The firm(s) must have an
adequate accounting system to identify costs chargeable to the project.
VI. SUBMITTAL REQUIREMENTS
Please submit one original proposal. Submittals should be marked “Letter of Interest/Statement of
Qualifications – ‘On-Call Professional Engineering and Planning Services”. All LOI/SOQs shall be typed
on 8 ½” x 11” sheets that are single spaced with a font size of 12 or larger. LOI/SOQs are limited to twenty
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