Daniel Boone - Stair Enclosure

ST. LOUIS COUNTY LIBRARY DISTRICT
REQUEST FOR PROPOSAL
DANIEL BOONE - STAIR ENCLOSURE
DATE ISSUED: April 24, 2026
The Board of Trustees of the St. Louis County Library District ("Library
District") is accepting proposals ("Proposal" or "Proposals") pursuant to this Request
for Proposal from qualified businesses for the: Construction of a Stair Enclosure (the
"Project") at the Daniel Boone Branch, 300 Clarkson Rd, Ellisville, MO 63011 (the
"Library District Location" ). Please visit the Library District Location to take
measurements and field conditions.
See the attached drawings, specifications, schedules and instructions marked
Attachment "A". Proposers are responsible for examination of all drawings,
specifications, schedules and instructions for the Project.
All Proposals are due no later than 1:00 P.M. C.T., on May 28, 2026.
All proposers are invited to attend a pre-proposal meeting at the Daniel
Boone Branch, 300 Clarkson Rd., Ellisville, MO 63011, on Tuesday, May 5, 2026
at 8:00 am to examine existing conditions and take field measurements.
Proposers shall complete the Proposal as required in this Request for proposal
and deliver the completed Proposal by email only to Kelli Reeves, Manager,
Facilities, kreeves@slcl.org. The email subject line should be "Request for Proposal
- Daniel Boone Stair Enclosure.
To protect the integrity of the Proposal selection process, any questions
concerning this Request for Proposal, the Proposal process or Proposal specifications
shall be emailed only to Kelli Reeves, Manager, Facilities, at kreeves@slcl.org.
It is anticipated that the Proposals will be considered by the Library District's
Board of Trustees at the June 15, 2026 meeting after consideration by the Selection
Committee and recommendation to the Director & CEO.
The Library District reserves the right to reject any and all Proposals and to
waive formalities in the best interests of the Library District.
1
#3704412v1

BACKGROUND
The Library District is a political subdivision of the State of Missouri. The
Board of Trustees ("Board of Trustees") of the Library District is a body corporate
with all the powers and rights of like or similar corporations serving more than
863,000 Library District residents. All management and control of the Library
District is vested in a Board of Trustees consisting of five Trustees appointed by the
County Executive of St. Louis County, Missouri. The Trustees serve staggered four-
year terms.
The Board of Trustees appoints a qualified librarian who holds that office at
the Board of Trustees' pleasure as the chief executive and administrative officer
("Director") of the Library District.
The Board of Trustees has the power to purchase grounds, erect appropriate
buildings and improve existing buildings for the use of the Library District and its
branches out of funds available or through the issuance of bonds or otherwise.
GENERAL REQUIREMENTS
The Project is subject to all applicable laws of the State of Missouri governing
the Library District including but not limited to the following:
Missouri law prohibits all employers from employing aliens unlawfully
present in the United States to perform work within the State of Missouri, including
the Project and proposers must comply with the provisions relating thereto in Section
285.530 RSMo, as amended.
All Proposers on Library District contracts for services in excess of $5,000
must provide the Library District with documentation and a sworn affidavit, with
respect to employees working in connection with the contracted services, affirming
enrollment in a Federal Work Authorization Program ("FWAP"). The affidavit shall
also provide that the Proposer does not knowingly employ any person in connection
with the contracted services who is an unauthorized alien. Such affidavits must be
provided with the Proposal.
In the event that the contract for the services described in this Request for
Proposal is for $100,000 or more, and the successful Proposer employs ten (10) or
more employees, the contract shall include a written certification that the Proposer is
not currently engaged in and shall not, for the duration of the contract, engage in a
boycott of goods or services from the State of Israel; companies doing business in or
with Israel or authorized by, licensed by, or organized under the laws of the State of
Israel; or persons or entities doing business in the State of Israel.
State law also requires all employees working on the site of public works
projects to have received safety training, including the Project, pursuant to Section
292.675 RSMo, as amended.
2
#3704412v1

The Project is a public works project and subject to the Missouri Prevailing
Wage Law. Wage Order No. 32 is hereby incorporated herein as part of this Request
for Proposal.
Every transient employer must comply with Sections 285.230 through 285.234
RSMo, as amended, when applicable.
Pursuant to Sections 34.070 and 34.073 RSMo, the Library District prefers to
purchase those materials, products and supplies which are produced, manufactured,
compounded, made or grown, within the State of Missouri when they are found in
marketable quantities and are a quality suited to the purpose intended, and can be
secured without additional cost over out-of-state products. Quality and fitness of
articles will be considered in making purchases or letting contracts. Similarly, in
letting contracts for the performance of any job or services, the Library District
prefers Missouri firms, corporations or individuals, or firms, corporations or
individuals which maintain Missouri offices, when the quality of performance
promised is equal and the price quoted is the same or less.
Pursuant to Section 107.170, RSMo., the successful Proposer will be required
to furnish a performance bond and a labor and material payment bond in an amount
equal to one hundred percent (100%) of the contract sum, which shall be acceptable to
the Library District in form and content. The surety providing such bonds shall be a
company licensed to do business in the State of Missouri and shall be acceptable to
the Library District.
In addition to the general requirements listed above, the successful Proposer
shall comply with all laws, ordinances, regulations, applicable zoning and building
requirements, and orders of federal, state, county, and local governing authorities
pertaining and applicable to each Library District Location, the successful Proposer
and/or the Library District.
Applicable insurance coverage must be provided by the successful Proposer
before any work can be started on the Project.
These general requirements, this Request for Proposal, the Proposal and the
specifications, drawings, schedules and instructions of the Project shall be
incorporated in the contract and/or purchase order signed by the parties should the
Proposer be awarded a contract under this Request for Proposal.
3
#3704412v1

SCOPE OF WORK
The Project includes the addition of doors and glass around the lower-level stair
enclosure to lessen the sound transmission from the lower level play area to the upper
level reading area.
The following Scope of Work provides an overview of the terms and conditions
being sought by the Library District for the Project:
1. Provide all materials, labor, tools, and equipment to construct and install a
new Stair Enclosure at the lower level of the Daniel Boone Branch library in
accordance with the attached documents:
2. Daniel Boone Branch - Request for Proposal Set included herein as
Attachment A
3. Haul off and dispose off-site all removed material.
4. Selected responder will be responsible for all permits and coordination of
inspections for the project.
5. Work shall be performed with standard care and in a professional,
workmanlike manner.
6. Library will remain open during construction. Responder is responsible for
temporary barricades, etc. to secure area from staff and patrons and to keep
dust and debris from other library areas.
7. Assume Monday-Friday work hours. Work can begin as early as 6:30 AM
daily.
8. Maintain a clean and safe workplace at all times.
9. All work should be coordinated with the Library's Manager of Building
Systems and/or the Facility Specialist.
10. Contractor shall submit shop drawings for approval prior to fabrication.
11. Contractor is responsible for all field measurements and the quality of the
final fit.
12. A post-selection coordination meeting will be held to discuss schedule and
sequencing.
4
#3704412v1

13. Any subcontracting must be clearly noted in the response to the RFP. All
insurance, safety training, and certifications required of the proposer are also
required of any subcontractor.
14. The Library is a tax-exempt organization. A tax certificate will be provided
to the selected Proposer.
15. For reference, a sample contract is included as Exhibit A. This is the form
the successful proposer will be asked to execute.
Required Proposal Information:
- Bid Return Sheet
- References
- Description of firm's quality management program
- Description of firm's safety program
- All-inclusive price for the project
- Labor premium for any approved off-hours work
(end Scope of Work)
5
#3704412v1

PROPOSAL REQUIREMENTS
1. The Proposal must arrive not later than 1:00 P.M. C.T. on May 28,
2026. No Proposal will be accepted after this time and any Proposal arriving after this
time will be returned unopened.
2. The Proposal must be emailed to:
Kelli Reeves, Manager, Facilities, kreeves@slcl.org
The email subject line shall read as follows:
Request for Proposal- Daniel Boone Stair Enclosure
3. Each Proposer shall submit their Proposal as an electronic PDF. Blank
pages and/or electronic PDF tabs may be used to delineate discrete sections. Each
Proposer shall submit one complete copy of the Proposal and one "public/press" copy
of the Proposal in which the individual or firm should redact any information which it
deems confidential or proprietary.
Notwithstanding the foregoing, the Library District must comply with the
Missouri Sunshine Law; therefore, all Proposals and other documentation submitted
to the Library District in response to this Request for Proposal (including proposal
amounts) may be subject to disclosure pursuant to Missouri law and/or Library
District policy.
4. Any Proposer desiring an explanation or interpretation of this Request
for Proposal must request it in writing no later than 1:00 P.M. C.T. on May 13, 2026,
and such request shall be emailed only to kreeves@slcl.org. Oral explanations or
instructions given before the award of the contract will not be binding. Any
information given to a Proposer concerning a solicitation will be furnished promptly
to all other Proposers as an amendment of this Request for Proposal, if that
information is necessary in submitting Proposals or if the lack of it would be
prejudicial to any other prospective Proposers.
5. If this Request for Proposal is amended, then all terms and conditions,
which are not modified, remain unchanged. Proposers shall acknowledge receipt of
any amendments to this Request for Proposal by: (i) signing and returning the
amendment; and (ii) identifying the amendment number and date in the space
provided for this purpose. The Library District must receive the acknowledgement by
the time specified for receipt of the Proposal.
6. If this Request for Proposal is amended, the Amendment will be
posted on the Library's website at https://www.slcl.org/bid-opportunities. Please be
sure to check for Amendments prior to submitting a proposal.
7. No Proposal shall be withdrawn for a period of 90 days subsequent to
the opening of the Proposal without prior written consent of the Library District.
6
#3704412v1

8. Each Proposal must include a COVER LETTER which must indicate
that the signer is authorized to bind the Proposer contractually and must identify the
title or position of the signer. The COVER LETTER shall also contain the following:
(a) The name of the Proposer, address, telephone number and email
address;
(b) A statement that (a) the Proposer is willing and able to provide the
goods and services required for a successful engagement; (b) the Proposer has
read and understands the Request for Proposal; (c) the Proposer has visited
and examined each Library District Location; and (d) the Proposal is made in
accordance with the Request for Proposal and is based upon the materials,
products, systems and equipment required by the Request for Proposal;
(c) The name of the individual within the Proposer, who will be the
primary contact concerning this engagement;
(d) Copies of all license(s) from applicable governing authority to do
business at the Library District Location and certificate of good standing for
the State of Missouri, as applicable;
(e) Proposal security in the form of a proposal bond or cashier's check of
not less than 5% of the Proposal amount; and
(f) Documentation and sworn affidavit with respect to employees working
in connection with the Proposal, affirming enrollment in a Federal Work
Authorization Program.
9. An unsigned submission shall be rejected.
10. The Library District is not liable for any cost incurred by the proposer
prior to issuance of a legally executed contract by the Library District and/or purchase
order authorized by the Library District.
7
#3704412v1

SELECTION PROCEDURES
1. Proposals shall be opened and Proposal responses read at a meeting available
to the public. The meeting will take place online via Zoom
at: https://us04web.zoom.us/j/77426024586?pwd=dNW7dtOJ4edqKTu09R3S
3x3vKfbmHL.1
2. Meeting ID is 774 2602 4586 the Passcode is WWX3n6.
3. Proposers are not required to attend the virtual proposal opening.
4. Proposals shall be referred to and reviewed by a Selection Committee
composed of individuals selected by the Director & CEO.
5. If necessary or selected firms may be asked to an interview. If deemed
necessary, interviews would take place during the first week of June.
6. Proposals that fail to adhere to the requirements of this Request for Proposal
may result in the Proposal being disqualified as non-responsive.
7. The Proposal will be used to measure the lowest and best Proposal. In
determining the best Proposal, among other factors, the Library District may
consider all factors in this Request for Proposal including, but not limited to,
the location of the proposer, and prior performance.
8. The Selection Committee will make a recommendation to the Director & CEO
who will make a recommendation to the Board of Trustees.
8
#3704412v1

AWARD
1. The right is reserved by the Board of Trustees to cancel this Request
for Proposal, to reject any and all Proposals, and to waive formalities in the best
interests of the Library District.
2. The Board of Trustees reserves the right to split awards and/or make
multiple awards.
3. Subject to the rights reserved by the Library District, an award will be
made by the Board of Trustees to the Proposer determined to be the lowest and best
Proposal.
4. All Proposers will be notified of the Library District's selection as soon
as possible.
5. The successful Proposer will be issued a Notice of Award. Within 10
business days, the successful Proposer shall provide the following minimum
documentation:
(a) Proof of the appropriate insurance coverage:
(i) Worker's Compensation & Employers Liability-Statutory
Amount (Mandatory);
(ii) Comprehensive Automobile Liability for vehicles used-
$1,000,000;
(iii) Comprehensive General Liability-$2,000,000.
(b) Federal Tax Payer Identification Number.
(c) Evidence that the Proposer is authorized to do business in Missouri and
at the Library District Location.
9
#3704412v1

Proposal Return Sheet
Company name and address
Representative
Phone Number Email
Signature
Date
Commercial References including phone number
1.
2.
3.
Total Proposal Amount $
Checklist to Include Materials for Proposal:
Bid sheet included
References
Cover Letter Requirements
Proof of Insurance
List of Equipment
US resident acknowledgement
Annual Wage Order
Excessive Unemployment
10
#3704412v1