2026-094-RFP Candler Road-Flat Shoals Parkway LCI Master Plan Study Update

Version 1: June 5, 2026
EXHIBIT C
DeKalb County Government
Third-Party Supplier Background Screening Policy
I. Purpose and Scope
This policy establishes minimum background screening standards for third-party suppliers, which
includes vendors, contractors, and/or subcontractors assigned to perform work under a DeKalb
County contract who, as part of their scope of work, interface with the general public and who
will:
1. Have direct or unsupervised contact with citizens, employees, other stakeholders, with a
careful focus on minors, seniors, or other vulnerable populations;
2. Require access to secure County-owned or County-leased facilities; and/or
3. Have access to systems, financial information, money, critical infrastructure/assets, and
confidential or sensitive data related to the County, its employees, and/or citizens; or
4. As otherwise determined by the Purchasing Director or designee.
Background screening requirements for these contractors shall align with the screening standards
applicable to DeKalb County employees.
Exceptions and Waivers
The County may, at its sole discretion, waive background screening requirements on a case-by-
case basis when the County determines that the scope of work does not warrant their use or the
County determines it is not necessary/appropriate. However, the County reserves the right to
reinstate any or all screening requirements at any time following an initial waiver.
II. Required Screenings
A. Criminal History Checks
Criminal history checks shall include, as applicable:
(cid:120) Federal/National and Multi-State Criminal Database Check - Provides
information on criminal activity prosecuted at the federal district court level outside the
county or state jurisdiction.
(cid:120) Multi-Jurisdictional Criminal History Records Check - Federal district and county
criminal record searches for all jurisdictions in which the individual has lived or worked.
(cid:120) Statewide Criminal History Check - Data reflecting disposition information
obtained by police departments, county cases forwarded from local courts, or other
criminal data maintained by the State of Georgia.
(cid:120) County Criminal History Check - Criminal history courthouse searches

Third-Party Supplier Background Screening Policy
Page 2 of 5
(cid:120) International Criminal History Check - Completed on an as-requested basis as
determined by the Purchasing and Contracting Department.
(cid:120) Sex Offender Registry Check (National Registry) - Provides information regarding
felony and misdemeanor convictions for sexual assault, aggravated sexual assault,
aggravated criminal sexual contact, and/or kidnapping. Reports shall include offense
date, charge, offense classification, and additional identifiers where available.
(cid:120) Patriot Act Scan (Terrorist Watch List) - Identifies individuals designated as
terrorists by the Office of Foreign Asset Control (OFAC) through a comprehensive
search of U.S. agencies and international sources.
(cid:120) Compliance Check (OIG/GSA) - Screens for exclusions related to
Medicare/Medicaid fraud, as applicable to the scope of services.
B. Motor Vehicle Records and Drug Screening
(cid:120) Motor Vehicle Record (MVR) Check - Provides motor vehicle driving record
covering, at minimum, the previous three (3) years, including any available Commercial
Driver License (CDL) information where applicable.
(cid:120) Federal Motor Carrier Safety Administration (FMCSA) Drug and Alcohol
Clearinghouse -Determines whether individuals who possess a CDL are prohibited
from performing safety-sensitive functions, including operating commercial motor
vehicles (CMVs), due to an unresolved drug and alcohol program violation.
(cid:120) Drug Screening -Conducted as required by applicable law, the scope of services, or
otherwise directed by the Purchasing and Contracting Department.
III.Responsibilities
A.Purchasing and Contracting
Purchasing and Contracting is responsible for the administration and oversight of this policy.
The department shall review all submitted scopes of work to determine whether background
checks are required for the requested services in accordance with this policy. Prior to the
commencement of any contracted services, Purchasing and Contracting shall provide
contractors with information regarding the County's designated background screening party.
All inquiries from Contractors concerning the County's designated background screening
party shall be directed to the Human Resources Department.
B.User Departments
User departments are responsible for identifying and communicating to the Purchasing and
Contracting Department, the nature and scope of work to be performed by third-party
suppliers, and whether such work warrants the application of the minimum background
screening standards established by this policy.
C.Contractor Responsibilities

Third-Party Supplier Background Screening Policy
Page 3 of 5
Contractors shall bear all costs associated with required background screenings. Prior to
assigning any covered individual to County work, the Contractor shall submit written
certification to the Purchasing and Contracting Department confirming that all required
screenings have been completed and that no disqualifying results were found.
As a condition of assignment to County work, all contractor personnel shall be required to
notify their employer (the Contractor) immediately, and no later than twenty-four (24) hours
of a conviction or anything that may negatively impact the public's trust in the County
occurring during the term of their assignment, regardless of the nature or severity of the
offense. Prior to commencing work, the Contractor shall obtain a signed written
acknowledgment from each covered individual affirming their understanding of and
obligation to comply with this self-reporting requirement. Such acknowledgments shall be
retained by the Contractor for the duration of the contract and at least two (2) years after the
completion/termination of the contract and made available to the County upon request.
Upon becoming aware of any conviction or conflict of interest involving an individual
assigned to County work, whether through employee self-report or other means, the
Contractor shall notify the Purchasing and Contracting Department in writing within twenty-
four (24) hours of receipt of such notice and shall immediately remove the individual from
all County work assignments pending review and determination by the County.
D. County's Background Screening Responsibilities
The County's designated background screening party shall perform background checks for
contractors in alignment with the County's established screening process for employees.
Completed screening results shall be made accessible to the Purchasing and Contracting
Department and Human Resources upon request.
IV.County's Right To Deny Or Revoke Access
The County reserves the right to deny or revoke site or system access for any Contractor whose
background screening and any other activity presents a safety or security risk to the County in the
County's sole discretion, its employees, or the public, subject to an individualized assessment
conducted in a non-discriminatory manner consistent with applicable federal and state law.
V. Compliance with Applicable Law
All background screenings conducted pursuant to this Section shall comply with the Fair Credit
Reporting Act (FCRA), 15 U.S.C. 1681 et seq., applicable Georgia law, and all other federal and
state regulations governing employment screening. Contractor assumes full responsibility for
obtaining required candidate authorizations and for the lawful use of all screening results.
VI. Material Breach

Third-Party Supplier Background Screening Policy
Page 4 of 5
Failure to comply with any requirement within this policy shall constitute a material breach of
contract and may result in termination for cause, and/or recommendation for placement on the
County's Ineligible Source List.