Tire Repair Service D11 1
| Location: | Pennsylvania |
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| Posted: | May 15, 2026 |
| Due: | Jun 2, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100066083 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
05/15/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100066083 |
Solicitation/Project Title: |
Tire Repair/Service- D11-1 | ||||
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Description: |
Allegheny County seeks the procurement of a contractor to provide 24 hour a day, 365 day per year coverage for Tire Repair & Replacement Services (responding to call out to repair or replace tires on Heavy Equipment, Forklifts, Heavy Trucks and trailers, medium trucks, light trucks, passenger cars and grounds keeping equipment) for vehicles marooned on the road, off-road at jobsites, the contractors place of business, PennDOT’s Maintenance Garage, or any point within the geographical boundaries of Allegheny County. | ||||||
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Department Information |
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Department/Agency: |
Department of Transportation |
Delivery Location: |
Per Sow Confines Of Allegheny County |
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County: |
Allegheny |
Duration: |
1 year increment with options to renew |
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Contact Information |
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First Name: |
Maggie |
Last Name: |
McIntyre-Fisk |
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Phone Number: (XXX-XXX-XXXX) |
412-781-4306 |
Email: |
mmcintyref@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
05/15/26 | ||
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Solicitation Due Date: |
06/02/26 |
Solicitation Due Time: |
11:00 AM |
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Solicitation Opening Date: |
06/02/26 |
Solicitation Opening Time: |
11:01 AM |
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Opening Location: |
Penndot Allegheny County | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
05/15/26 |
Attachment Preview
Invitation to Bid
Pennsylvania Department of Transportation - Allegheny County 11-1
Statement of Work - Specifications for Tire Repair & Replacement Services
A. Purpose
The Pennsylvania Department of Transportation (PennDOT) Allegheny County, District 11-
1, hereafter referred to as “PennDOT” or “The Department”, requires the services of a
qualified contractor to be readily available to provide tire repair and replacement services
at the facility/facilities listed in “Attachment A”.
The County seeks a contract to provide 24 hour a day, 365 day per year coverage for this
service. The low bidder will be responsible for responding to call out to repair or replace
tires on Heavy Equipment, Forklifts, Heavy Trucks and trailers, medium trucks, light trucks,
passenger cars and grounds keeping equipment. The contract will have to perform this
service for vehicles marooned on the road, off-road at jobsites, the contractors place of
business, PennDOT’s Maintenance Garage, or any point within the geographical
boundaries of Allegheny County.
The Department shall provide new or re-capped tires to the contractor to place on
department owned vehicles. The contractor will be responsible for retrieving the tires from
PennDOT in Aspenwall, PA during a “road Service call”. If the tires are being changed at the
contractor’s place of business PennDOT will deliver the tires with the truck. At no time shall
the low bidder provide a tire for the department. This contract will have a materials
contingency line that may be used for tire repair, mounting or balancing supplies that are
needed to perform the work and the department is unable to supply (Reference
Attachment B).
The awarded Contractor will be responsible for returning all used tire casings back to the
department within 24 hours of the service call. The Contract will not be able to charge a
disposal fee or discard any PennDOT owned tires or casings. This contract does not include
the purchase of new, used or re-cap tires, the department will supply all tires to be used on
the equipment.
The initial term of the resulting PO shall be 1 year from the start date of the fully executed
purchase order. The term may be extended for an additional 4 – 1 year periods at the
department’s discretion upon written notification of the awarded vendor.
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B. Description of Work
Projects shall include, but are not limited to:
a. Replacing and/or repairing tires on:
• Large trucks
• Large front-end loaders
• Crew cabs
• Motor graders
b. Work may require removal or alteration of existing tire or wheel systems.
All material and debris shall be cleaned up and removed from the site.
c. Winter service tire inspection.
C. General
The contractor shall, to the greatest extent reasonably, obtain materials or services
at the most advantageous prices available with due regard to securing prompt delivery of
satisfactory materials or services.
The contractor must use a purchasing system that ensures competitive bidding for
all services, materials, rental equipment, and tools purchased under this contract.
The contractor, when directed by PennDOT, shall provide all materials and labor
necessary to perform installation or repair of equipment. Work may be performed in any
building or roadside location.
The contractor may furnish a helper when necessary; helper labor shall be
billed separately from regular serviceman hours. All work shall be scheduled at the
convenience of PennDOT to avoid interference with operations.
Normal work hours are 7:00 AM to 5:00 PM, Monday through Friday, excluding
Department holidays, unless otherwise directed.
Department Holidays: New Year’s Day, Dr. Martin Luther King Jr. Day, President’s Day, Memorial Day,
Juneteenth Day, Independence Day, Labor Day, Indigenous People’s Day, Veteran’s Day, Thanksgiving Day
and Day after Thanksgiving, and Christmas Day.
2
Emergency conditions may require work on holidays, weekends, or outside normal hours.
• Standard rate applies:
7:00 AM – 5:00 PM
• Premium rate applies:
5:01 PM – 6:59 AM, weekends, and holidays
• The contractor will not be paid for travel time.
Man hours paid under this contract shall be only for productive hours at the job site.
Time spent on transportation of workers, material acquisition, handling, and
delivery, or for movement of contractor-owned or rental equipment is not
chargeable. Eligible contractors should provide one rate (hourly rate) in their bid
which is inclusive of said costs.
All material that the contractor buys for the facility/facilities/equipment shall be new.
The cost of materials, parts, and equipment shall be invoiced at the supplier’s
invoice price, plus 10%. This 10% markup excludes tire prices, which are included
on a statewide contract. No material purchase exceeding $300.00 may be initiated
for any one call-out without authorization by the Highway Equipment Manager
and/or Mechanic Supervisor.
All Suppliers are required to bid on all lines of the SRM electronic Solicitation:
LINE BID
DESCRIPTION
Serviceman Reg. Hours
Serviceman Prem. Hours
Helper Reg. Hours
Helper Prem. Hours
LINE BID DESCRIPTION
Contingency for Materials
TOTAL BID
QTY in HRs
650
40
40
40
QTY in EA
60,000
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HOUR RATE
-
See Attachment B
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TOTAL
-
Not to exceed $60,000
PennDOT (The Department) reserves the right to supply any items to be installed by the
contractor when it is deemed to be in the best interest of The Department.
The Purchase will be a single award, thus only one supplier will be awarded.
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Executive Order 2021-06, Worker Protection and Investment:
Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21,
2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a
safe and healthy work environment and the protections afforded them through labor laws.
To that end, contractors and grantees of the Commonwealth must certify that they are in
compliance with all applicable Pennsylvania state labor and workforce safety laws. Such
certification shall be made through the Worker Protection and Investment Certification
Form (BOP-2201) and submitted with the bid, proposal or quote.
D. Estimates (if sent to vendor for service)
The contractor shall provide written “Not-To-Exceed” estimates including:
• Estimated labor hours
• Hourly rate
• Staffing requirements
• Estimated material costs
• Completion date
Estimate Response requirements:
• Acknowledge request within (one) 1 day
• Provide estimate within (two) 2 days
Work must not begin without authorization from the Highway Equipment Manager and/or
Mechanic Supervisor, and actual work shall not exceed the approved estimate.
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E. Response Time for Service Calls
• Regular service calls: Contractor must respond within one (1) day of notification.
• Emergency requests: Contractor must respond within two (2) hours of notification.
Emergency Definition:
An emergency is any condition that threatens:
• Health or safety
• Property
• Essential services, as determined by PennDOT
The contractor shall provide a twenty-four (24) hour emergency contact number.
Service Availability Clause:
If the contractor declines service, is unable to facilitate the request, or fails to respond
within the required timeframe, PennDOT reserves the right to procure services outside
of this contract to address the need.
F. Purchase Order Validity Period and Renewal
The Purchase Order validity period will be in a (1) one year increment.
The quantities shown are strictly an estimate. This estimate is for internal
Department use only. There is no assurance that the Department’s actual usage of
equipment will approximate this estimate.
The Commonwealth reserves the right, upon notice to the Contractor, to extend any
single term of the Contract for up to three (3) months upon the same terms and conditions.
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