Needs Assessment and Strategic Planning for Hep B Elimination

SCOPE OF SERVICES
AND INSTRUCTIONS
I. PROJECT NAME
Needs Assessment and Strategic Planning for Hepatitis B Elimination in Hawaii
II. PROJECT DESCRIPTION
A. The "VENDOR" and the Hawaii Department of Health ("HDOH") seek to
improve prevention, screening, management, and treatment capacity for
hepatitis B virus (HBV) in the state of Hawaii
B. VENDOR provides overall planning, coordination, and implementation of
a collaborative needs assessment and strategic planning process, in
partnership with HDOH and community providers.
C. The time frame for the project is June 1, 2026 to December 31, 2026.
III. MINIMUM QUALIFICATIONS
A. VENDOR must provide a narrative (no more than 1 page) detailing at least
two years of experience with strategic planning and needs assessments
related to viral hepatitis;
B. VENDOR must provide at least one letter of support from partner confirming
experience working with Hawaii organizations.
IV. HDOH ACTIVITIES
A. In the area of technical assistance, HDOH shall:
1. provide subject matter expertise on viral hepatitis epidemiology,
disease progression, and public health best practice;
2. provide updates on similar engagement projects to
inform and guide implementation.
B. In the area of collaboration, HDOH shall connect VENDOR to relevant
providers, partners, and community partners to accomplish Activities listed in
Section V, below, and support scheduling and coordination of meetings.
V. VENDOR ACTIVITIES
A. In the area of strategy assessment, VENDOR shall:
1. identify and consult with HDOH and relevant partners, which may
include clinicians, community-based organizations working with the
target population, and epidemiologists;
2. convene and document at least 2 meetings with HDOH to plan and
implement HBV strategic planning by July 2026;
3. conduct and summarize at least 3 interviews with key partners to
inform HBV strategy by July 2026;
4. develop and present slide deck summary of initial findings on HBV
capacity in Hawaii by July 2026.
Scope and Instructions for KPH 2026 1

B. In the area of strategy development, VENDOR shall:
1. identify and recruit planning committee members for HBV strategy
development;
2. plan, facilitate, and summarize in-person HBV strategy meeting in July
2026, including development of agenda, attendee list, presentation
slides, and group activities; ;
3. plan, facilitate, and summarize at least 2 collaborative follow-up virtual
meetings with HDOH and community partners from August to October
2026.
C. In the area of strategic plan, VENDOR shall:
1. develop and present draft HBV strategy and process summary, including
planning process, participant attendance, recommendations to HDOH,
and other relevant findings by November 2026;
2. coordinate at least 1 virtual feedback meeting on draft HBV strategy by
December 2026;
3. present final HBV strategy, including 1-page executive summary, to
HDOH and community partners by December 2026.
VI. PROGRESS OF WORK
Upon verbal or written request, VENDOR shall provide HDOH with a status
report on the progress of work within twenty (20) working days. As deemed
necessary, HDOH may hold project status meetings in which VENDOR shall
participate.
VII. APPLICATION
In addition to HIEPRO solicitation requirements, bidders shall attach the
following:
a. Narrative detailing at least two years of experience with strategic
planning and needs assessments related to viral hepatitis;
b. Letter of support from partner confirming experience working with
Hawaii organizations.
Additional documentation may be included as attachments to the proposal.
VIII. Compensation and Payment
A. Submitting a Bid
Submit proposed for all line items listed in the solicitation.
Awarded Vendor shall be equipped to accept purchase orders and checks as
forms of payment.
B. Procedure for Invoicing
Awarded Vendor shall submit invoices based upon providing a narrative of the
deliverables. Final invoice must be submitted by December 31, 2026.
Scope and Instructions for KPH 2026 2

C. Fee to Hawaii Information Consortium (HIC)
Be advised that Awarded Vendor will be responsible to pay HIC a fee of 0.75% of
the award, capped at $5,000.00. HIC will bill the vendor directly via e-mail and
the vendor can make payment online or by sending a check via regular mail.
D. Hawaii Compliance Express
Vendor must demonstrate proof of compliance for all awards of $2,500 or
greater. This includes a Certificate of Good Standing from Department of
Commerce and Consumer Affairs, Tax Clearance from the Department of
Taxation, and Compliance with HRS Chapter 383, Hawaii Employment Security
Law (Unemployment Insurance), 386 (Worker's Compensation Law), 392
(Temporary Disability Insurance), and 393 (Prepaid Healthcare Act), from the
Department of Labor and Industrial Relations. For most efficient and timely
processing, please register now on Hawaii Compliance Express for a fee of
$12.00 per year at https://vendors.ehawaii.gov/hce/splash/welcome.html . For
assistance with HCE registrations, please call the Hawaii Information Consortium
at 808-695-4620.
Scope and Instructions for KPH 2026 3