Artist & Production Services RFP 26-7550-01 - Summer Concert Series & Festivals

The City of Villa Rica (City) is issuing a Request for Proposal (RFP) for Concert and Festival Production Services, Artist Services, and Stage Rental for the City's Art & Soul Festival, Summer Concert Series, Gold Rush Festival, Thomas A. Dorsey Festival, and July 3rd Fireworks Extravaganza. The purpose of this RFP is to solicit a turnkey proposal that covers all aspects of the services outlined in more detail under the Scope of Services section of this document, and to determine the firm most qualified to provide such services. Proposals must be submitted to arrive no later than 2:00 pm, Tuesday, December 16, 2025.

The contract will be for an initial term of three (3) years with the optional renewal annually for an additional two (2) years not to exceed five (5) years total. This Request for Proposals includes the same services on behalf of selected events or potential events of the City, as described later in this request.

Questions concerning the process should be directed to Karina Martinez, City of Villa Rica Events Manager, by email at kmartinez@villarica.gov. All questions should be submitted by 2:00 p.m., Wednesday, December 3, 2025. The answers to the questions submitted will be posted in an addendum on Friday, December 5, 2025, on the City of Villa Rica's website at Villarica.gov and the Georgia Procurement Registry.

Proposals must be mailed or hand-delivered to the City of Villa Rica, Attn: Purchasing Director, 571 W. Bankhead Hwy, Villa Rica, GA 30180 no later than 2:00 p.m., Tuesday, December 16, 2025, clearly marked ¿RFP 26-7550-01 BID PROPOSAL".