RFP #26-82 Design and Installation of Kinship Care Playground for Clayton County, Georgia

RFP #26-82 DESIGN AND INSTALLATION OF KINSHIP CARE PLAYGROUND
FOR CLAYTON COUNTY, GEORGIA
INFORMATION AND INSTRUCTIONS TO PROPONENTS
1. Services Required: This Request for Proposals ("RFP") from qualified Proponents ("Proponent"
or "Proponents") is for Design and Installation of Kinship Care Playground for Clayton County
("County"), Georgia. A detailed Scope of Services ("SOS") is set forth in this RFP.
2. Solicitation Method: This solicitation is being conducted in accordance with all applicable
provisions of the Clayton County Code of Ordinances. By submitting a proposal in reference to
this solicitation, a Proponent acknowledges that it is familiar with all laws applicable to this
solicitation, including, but not limited to, the most recent version of County's Code of Ordinances,
which can be found at the following link:
https://library.municode.com/ga/clayton_county/codes/code_of_ordinances?nodeId=PTIICOCLC
OGE_CH2AD_ARTIVPUPRDI. Clayton County's Code of Ordinances are incorporated into this
RFP by reference.
3. Minimum Qualifications: Each Proponent and its team members shall have the minimum
experience set forth in this RFP.
4. Certificate of Authority to Transact Business in Georgia: Each Proponent shall submit
documentation that demonstrates it is duly authorized to conduct business in the State of Georgia
with its proposal. If the Proponent is not a Georgia corporation, Proponent is requested to submit
a Certificate of Authority to Transact Business in the State of Georgia. This requirement also
applies to Joint Venture (JV) Team Members, Subconsultants, and Subcontractors.
5. Business License: Proponent is requested to submit a copy of its current, valid business license
with its Proposal. If the Proponent is a Georgia corporation, Proponent is requested to submit a
valid county or city business license. If Proponent is a joint venture, Proponent is requested to
submit valid business licenses for each member of the joint venture. If the Proponent is a not a
Georgia corporation, Proponent is requested to submit a copy of its current, valid business license
issued by its home jurisdiction in which its principal place of business is located. If Proponent is
operating under a trade name or as a d/b/a, Proponent is requested to submit proof of registration
with the Superior Court of the County in which it primarily conducts business or in which it is legally
domiciled as required by O.C.G.A. 10-1-490.
6. Professional License: Proponent must attach a copy any professional license required by this
RFP with its response.
7. No Offer by County and Firm Offer by Proponent: This solicitation does not constitute an offer
by County to enter into a contract and shall not be construed by any Proponent to form a contract.
This solicitation is only an invitation for offers from interested Proponents and no offer shall bind
the County. A Proponent's offer is considered a firm offer and may not be withdrawn except as
provided in this RFP, in the County's Code of Ordinances and other applicable law.
8. Proposal Duration: Proposals submitted in response to this RFP must be valid for a period of
One Hundred and Twenty (120) calendar days from the Proposal Submission Deadline and must
be marked as such.
9. Proposal Submission Deadline: Responses to this RFP will be accepted online at
https://www.bidnetdirect.com/georgia/claytoncounty on Tuesday, July 21, 2026 by 3:00 P.M.,
Eastern Standard Time (EST).
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10. Non-Mandatory Pre-Proposal Conference: A Non-Mandatory Pre-Proposal Conference has
been scheduled for Thursday, June 25, 2026, at 10:00 A.M., EST. and will be hosted virtually by
our staff and responsible person(s). Please register by sending an email to
centralservicesbids@claytoncountyga.gov. Attendance at the Pre-Proposal Conference is non-
mandatory for Proponents responding to this RFP. During the Pre-Proposal Conference, the
general requirements of the project will be discussed. Any questions raised by potential
Proponents will be discussed. Verbal answers to questions during the Pre-Proposal Conference
will not be authoritative. Each Proponent must be fully informed regarding all existing and
expected conditions and matters, which might affect the cost or performance of the Services. It
should be emphasized, however, that nothing stating or discussed during the court of this Pre-
Proposal conference shall be considered to modify, alter, or change the requirement of the
solicitation documents, unless it shall be subsequently incorporated into an addendum to the
solicitation documents
11. A Non-Mandatory Site Visit: A Non-Mandatory Site Visit will be held on Thursday, June 25,
2026, at 2:00 P.M., EST at Kinship Care Resource Center, 849 Battle Creek Road, Jonesboro,
GA 30236.
12. Solicitation Questions/Prohibited Contacts: Any questions and communications regarding this
RFP shall be submitted in writing by logging into
https://www.bidnetdirect.com/georgia/claytoncounty on or before Thursday, July 2, 2026 by 3:00
P.M., EST. Questions received after the designated period may not be considered. Any response
made by the County will be posted online at https://www.bidnetdirect.com/georgia/claytoncounty
by addendum. No Proponent may rely on any verbal response to any question submitted
concerning this RFP.
13. All Proponents, and/or representatives of Proponents, seeking an award of a Clayton
County contract may not initiate or continue any verbal or written communications
regarding a solicitation with any County officer, elected official, employee or other County
representative other than the Department of Central Services employee named in the
solicitation, between the date of the issuance of the solicitation and the date of the final contract
award by the Board of Commissioners, unless specified otherwise herein. Attempting to
influence the outcome of any given contract prior to a recommendation of award to the
Board of Commissioners is strictly prohibited. The Chief Procurement Officer will review
alleged violations of this prohibition. If the Chief Procurement Officer determines that such a
communication has compromised the competitive process, the proposal submitted by that
Proponent may be disqualified from consideration for award, and that Proponent may, among
other things, be placed on the ineligible source list. Violations of this prohibition may also be
subject to prosecution under federal, state, or local laws. Clayton County employees, officials,
and their family members are prohibited from seeking, requesting, or receiving any material
payment, gift, job offer, security, promise of future benefit, or any other tangible or intangible thing
of value when such receipt has the potential to influence a procurement decision or to gain unfair
advantage in a procurement competition, and as outlined in the County's Ethics Code found
in Article 2, Section 70-61, et seq. and all other applicable policies.
14. Ownership of Proposals: Each Proposal submitted to the County shall become the property of
the County, without compensation to a Proponent, for the County's use, in its discretion. The
County shall not be liable for any proposal preparation costs incurred by Proponents.
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15. Georgia Open Records Act: Information provided to the County is subject to disclosure under
the Georgia Open Records Act, O.C.G.A. 50-18-70 et. seq. Pursuant to O.C.G.A. 50-18-72(a)
(34), "[a]n entity submitting records containing trade secrets that wishes to keep such records
confidential under this paragraph shall submit and attach to the records an affidavit affirmatively
declaring that specific information in the records constitute trade secrets pursuant to Article 27 of
Chapter 1 of Title 10 [O.C.G.A. 10-1-760 et seq.]" and any such documents shall be labeled as
confidential by Proponent. All such information shall be clearly labeled as a trade secret or
confidential and include the relevant cite to the Open Records Act.
16. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any
Contract that may be awarded pursuant to this RFP are set forth in Appendix B, Bonding and
Insurance Requirements. Proponent must provide a copy of a current certificate of insurance
evidencing any policies issued for Proponent as required in Appendix B. For purposes of this
section, "Proponent" shall mean an individual, corporation, or other corporate entity submitting a
proposal in connection with this solicitation, including each Joint Venture partner if Proponent is a
Joint Venture.
17. Applicable County Small Local Business Programs: The SLBE Programs applicable to this
solicitation are set forth in Appendix A, Contract Compliance Requirements, included in this RFP.
By submitting a Proposal in response to this solicitation, each Proponent agrees to comply with
such applicable SLBE Programs.
18. Applicable Local Vendor Preference Program: The Local Vendor Preference Program if
applicable to this solicitation are set forth in Appendix D. The terms for this Program will only be
set forth in the contract if the Proponent is submitting a proposal stating that it is a local vendor.
19. Evaluation of Financial Information: The County's evaluation of financial information
concerning a Proponent and its consideration of such information in determining whether a
Proponent is responsive and responsible may involve a review of several items of information
required to be included in a Proposal. The County will review the Financial Information disclosed
by Proponent and attached to this RFP. Further, if this RFP requires the successful Proponent
to post some type of performance guarantee (e.g. letter of credit, guaranty agreement, etc.), a
Proponent must submit with its Proposal a notarized letter from an appropriate financial institution
indicating that it is willing to issue such performance guarantee for the Proponent if a Contract is
awarded.
20. Sub-consultants and Manufacturers: Proponents are required to submit, in writing, the
addresses of any proposed Subcontractors or equipment manufacturers listed in the Proposal and
may be required to submit other material information relative to proposed Subcontractors. County
reserves the right to disapprove any proposed Subcontractors whose technical or financial ability,
or resources, or experience are deemed inadequate.
21. Examination of Proposal Documents:
21.1 Each Proponent is responsible for examining with appropriate care the complete RFP and
all Addenda and for informing itself with respect to all conditions, which might in any way
affect the cost or the performance of any Services. Failure to do so will be at the sole risk
of the Proponent, who is deemed to have included all costs for performance of the Services
in its Proposal.
21.2 Each Proponent shall promptly notify County in writing should the Proponent find
discrepancies, errors, ambiguities or omissions in the Proposal Documents, or should their
intent or meaning appear unclear or ambiguous, or should any other question arise relative
to the RFP. Replies to such notices may be made in the form of an addendum to the RFP,
which will be issued simultaneously to all potential Proponents.
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21.3 County may in accordance with applicable law, by Addendum, modify any provision or part
of the RFP at any time prior to the Proposal due date and time.
21.4 Each Proponent must confirm Addenda have been received and acknowledge receipt by
executing the Acknowledgment of Addenda form provided with each Addendum.
21.5 Solicitation cancellation or rejection of Proposals. The County may waive any
technicalities and formalities in the proposals received. Additionally, this RFP may be
canceled at any time, any or all proposals may be rejected in whole or in part, or the award
may be deferred, where it is determined to be in the best interest of the County.
22. Oral Presentations/Interviews: Responsive Proponents may be required to make an oral
presentation of their proposed solution to the County's Evaluation Committee. Representatives
of the Key Personnel as identified in the Proponent's proposal, and those with decision making
ability and authority speak on behalf of and to bind the Proponent, must be active participants in
the oral presentation. If required, oral presentations will be held the week of August 17, 2026.
The County will notify responsive proponents of the date, time, and location for the presentation,
and will supply an agenda or topics for discussion.
23. Award and Execution of Contract: If the County awards a Contract pursuant to this solicitation,
such award shall be made to the responsive and responsible proposer whose proposal is
determined to be the most advantageous to the County based upon the evaluation factors set
forth in this RFP. The County will prepare and forward to the Proponent a Contract for execution
substantially in the form of the Draft Contract included in this RFP. Changes may be made to
reflect the specified portions of the Proponent's proposal, negotiated changes to the Scope of
Services, and Cost Proposal Forms. All Proponents should thoroughly review the document prior
to submitting a proposal. Any proposed revisions to the terms or language of this document must
be submitted in writing with the Proponent's response to the RFP. Since proposed revisions may
result in a proposal being rejected if the revisions are unacceptable to the County, Proponent
should review any proposed revisions with an Authorized Representative having authority to
execute the Contract. Upon approval of the contract by the Clayton County Board of
Commissioners, the County will provide the Proponent with three (3) unsigned Contracts. The
Proponent shall execute and return three (3) Contracts, with required insurance certificates and
other documents as listed in this RFP or required by the County, within no more than ten (10)
calendar days from receipt of the Contracts.
24. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal Immigration
Reform and Enforcement Act of 2011 ("Act"), formerly known as the Georgia Security and
Immigration Compliance Act. Pursuant to Act, the Proponent must provide with its Bid proof of its
registration with and continuing and future participation in the E-Verify Program established by the
United States Department of Homeland Security. Completed Contractor Affidavit, Illegal
Immigration Reform, and Enforcement Act Forms attached herein as Forms F6.6 and F6.7,
Appendix C: Required Submittal Forms, must be submitted with the bid at the time of submission.
Under state law, the County cannot consider any bid which does not include the completed form
F6.6. Where the business structure of a Proponent is such that Proponent is required to obtain an
Employer Identification Number (EIN) from the Internal Revenue Service, Proponent must
complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization User ID
Number issued to, the Proponent itself. Where the business structure of a Proponent does not
require it to obtain an EIN, each entity comprising the Proponent must submit a separate
Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice
concerning the Act. All Proponents intending to do business with Clayton County are responsible
for independently apprising themselves of and complying with the requirements of the Act and
assessing its effect on county solicitations and their participation in those solicitations. For
additional information on the E-Verify program or to enroll in the program, go to: https://e-
verify.uscis.gov/enroll.
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25. Multiple Awards: The County reserves, in its sole discretion, the right to make one (1) award, no
award, or award contracts to multiple Proponents.
26. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the
Required Submittal Forms unless otherwise indicated in this RFP.
27. Conflict of Interest: Proponents are advised to read and familiarize themselves with the conflict
of interest provisions of this RFP. The County reserves the right to issue RFPs for projects that
are independent of RFP #26-82 Design and Installation of Kinship Care Playground for Clayton
County, Georgia. Except as stated in this RFP these Instructions, and the Notice to Proponents
concerning Conflicts of Interests, successful Proponents under this RFP are not precluded from
responding to such solicitations.
28. Tax Exemption Status: The County is exempt from Federal Excise Tax and Georgia Sales Tax
with regard to goods and services purchased directly by Clayton County. Exemption certificates
are furnished upon request.
29. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections,
licenses, and costs incurred for the same shall be the sole responsibility of the successful
Proponent. All materials, labor and construction must comply with all applicable rules and
regulations of local, state and/or national codes, laws and ordinances of all authorities having
jurisdiction over the project, which shall apply to the contract throughout and will be deemed to be
included in the contract the same as though herein written out in full.
30. Negotiations; Best and Final Offers: The County reserves the right to negotiate specifications,
terms and conditions, which may be necessary or appropriate for the accomplishment of the intent
of this RFP. The County may require the submission of Best and Final Offers. The County may
require that this RFP and Proponent's response be incorporated in full or in part as Contract
Documents. The RFP and all responses, supplemental information, and other submissions
provided by Proponent during discussions or negotiations may be held by the County as
contractually binding upon Proponent. The County may seek clarification from a Proponent at any
time during the procurement process, and failure of a Proponent to respond by the date set forth
in the communication may be cause for rejection of Proponent's proposal.
31. TITLE VI SOLICITATION NOTICE - Clayton County, GA, in accordance with the provisions of
Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC 2000d to 2000d-4) and the
Regulations (28 CFR Part 42), hereby notifies all Proponents or offerors that it will affirmatively
ensure that for any contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded a full and fair opportunity to submit bids in response to this invitation
and will not be, on the grounds of race, color, or national origin, excluded from participation in,
denied the benefits of, or subject to discrimination in consideration for an award for any program
or activity that receives Federal funds or other Federal financial assistance.
32. COOPERATIVE PROCUREMENT- The County may permit other governmental entities to
purchase the same commodity, equipment, or service from suppliers at the same price and under
the same terms and conditions as extended to the County in a competitively procured contract.
Other governmental entities may utilize the County's competitively procured contracts
as "piggyback" purchases if such contract stipulates allowance for such governmental entities to
purchase the same commodity, equipment, or service from the supplier at the same price and
under the same terms and conditions as extended to the County or if the governmental entity
obtains written permission from the Chief Procurement Officer and awarded supplier.
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RFP #26-82 DESIGN AND INSTALLATION OF KINSHIP CARE PLAYGROUND
FOR CLAYTON COUNTY, GEORGIA
SUBMITTAL CHECKLIST
1. Please use the following checklist to verify that all required information is included in your proposal.
2. It is the sole responsibility of each proponent to ensure that their proposal is inclusive of all Submittals outlined below or
elsewhere in this RFP.
3. Failure to submit any of the items below may cause rejection of the Proposal.
4. Proponents are required to submit responses to solicitations electronically online at:
https://www.bidnetdirect.com/georgia/claytoncounty. The County will not consider any proposal that does not include
completed Illegal Immigration Reform and Enforcement Act Affidavit Form(s).
5. The Financials must be submitted and uploaded as a separate attachment. Do not upload the Financials with the Technical
Proposal.
REQUIRED DOCUMENTATION INITIAL IF INCLUDED
1. PROPOSAL SOLICITATION FORM ____________
2. SUBMITTAL CHECKLIST (THIS FORM) ____________
3. ADDENDA (IF APPLICABLE) ____________
4. ENTIRE PROPOSAL ____________
5. COST PROPOSAL (ATTACHMENT B) ____________
6. REQUIRED FORM SUBMITTALS (APPENDIX C)
F6.1 W-9 FORM ____________
F6.2 NON-CONFLICT OF INTEREST ____________
F6.3 NON-COLLUSION AFFIDAVIT ____________
F6.4 BUSINESS ENTITY CERTIFICATE ____________
F6.5 CERTIFICATE OF AUTHORITY - JOINT VENTURE ____________
F6.6 ILLEGAL IMMIGRATION REFORM AND
ENFORCEMENT ACT - CONTRACTOR AFFIDAVIT ____________
F6.7 ILLEGAL IMMIGRATION REFORM AND
ENFORCEMENT ACT - SUBCONTRACTOR AFFIDAVIT ____________
F6.8 SUBCONTRACTOR INFORMATION FORM ____________
F6.9 ACKNOWLEDGEMENT OF PROPONENT ____________
F6.10 REFERENCE AND RELEASE FORM ____________
F6.11 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS ____________
F6.12 EXCEPTIONS FORM ____________
F6.13 CERTIFICATION OF ABSENCE OF CONFLICT OF INTEREST FOR
DEVELOPMENT OF SPECIFICATIONS OF SCOPE OF WORK ____________
F6.14 DEBARMENT FORM ___________
7. BUSINESS LICENSE ____________
8. PROFESSIONAL LICENSE (IF APPLICABLE) ____________
9. SLBE FORMS ____________
_______________________________ ________________________________ ______________
Printed Name Title Date
__________________________________________ __________________________________
Signature Firm Name
__________________________________________ __________________________________
Email Address Phone Number
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RFP #26-82 DESIGN AND INSTALLATION OF KINSHIP CARE PLAYGROUND
FOR CLAYTON COUNTY, GEORGIA
1. INTRODUCTION
The County is soliciting proposals from interested, and qualified firms that are experienced in
providing Design and Installation of Kinship Care Playground Services for Clayton County, Georgia.
1.1 INTENT TO AWARD
The County intends to award to a responsive and responsible Proponent whose proposal is
determined to be the most advantageous to the County based upon the evaluation factors set
forth in the RFP. The County reserves the right to make one (1) award, multiple awards or no
award for RFP #26-82 Design and Installation of Kinship Care Playground for Clayton County,
Georgia.
1.2.1 Responsiveness check- Each proposal shall be evaluated to determine whether it is
responsive to the specifications and other terms and conditions contained in the RFP.
1.2 TERM OF CONTRACT
The Proponent will mobilize with sufficient forces such that all work is complete on or before
December 31, 2026.
1.3 CONFLICT OF INTEREST NOTICE TO PROPONENTS
1.3.1 All firms, Subcontractors and their employees are notified and advised to avoid potential
conflicts of interests. Full and prompt disclosure of involvement in any project or
services to other clients that may be in conflict with the County's projects shall be made
to the County in the technical response of the Proponent's proposal and in advancement
of assignment so that real or potential conflicts of interest can be avoided;
1.3.2 In any circumstance where Proponent, including any joint venture partners, parent or
subsidiary companies, or affiliates under common control, is providing services or work
under another contract with the County and a dispute, claim or conflict of interest arises
between the County and such Proponent under the Contract for this project or another
contract, the County may in its sole determination and discretion, suspend all existing
work under this Contract and may or may not issue any further work to the Proponent
under this Contract unless and until such dispute, claim or conflict of interest is resolved
to the County's satisfaction. Should the County take such action, Proponent shall not be
entitled to any additional costs of any kind resulting from such action except that
Proponent may be paid for any authorized services provided to the County under this
Contract prior to the effective date of the suspension of the work. This provision shall
not be deemed exclusive and shall be supplemental to any rights and remedies available
to the County under this Contract, its ordinances, any other agreement or as may be
available under applicable law.
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1.4 SUB CONSULTANTS AND SUBCONTRACTORS
1.4.1 Proponent must ensure the responsibility standards for each of its Subconsultants, and
Subcontractors as listed below and in each and every part of this RFP. Verification
must include documentation that each Subconsultant or Subcontractor meets the
responsibility criteria required to perform the work including any professional license,
certification, insurance requirements of this RFP, any governmental agency having
jurisdiction over the matter, or any law or regulation pertaining to the work, or
requirements. Proponent must not furnish any statement, representation, or certification
in connection with Subconsultants or Subcontractors that is materially false, deceptive,
incorrect, or incomplete. Failure of the Proponent to provide information concerning the
responsibility of any Subconsultant or Subcontractor may result in a finding that the
Proponent is not responsible.
1.4.2 All proposed Subconsultants and Subcontractors must be listed in the Proponent's
response. Proponent must ensure that all proposed Subcontractors have adequate
personnel, past experience, adequate facilities, finances, and business systems to
perform the scope of services. The County reserves the right to approve all
Subcontractors and Subconsultants.
1.4.3 Proponent must have the responsibility of verifying the existence, authenticity, and
dates of expiration of all licenses required by all Subconsultants and Subcontractors
engaged in the work of this RFP. The lack of a valid license from Proponent or any
Subconsultant or Subcontractor shall be grounds for default, and for immediate
termination for cause with prejudice as it relates to the Proponent, and the removal of
any unlicensed entity from the project. In the event Proponent, a Subconsultant or
Subcontractor is required to be licensed or certified as a condition precedent to
providing goods or services under this RFP, the revocation or loss of such license or
certification may result in immediate termination of the Proponent's contract effective as
of the date on which the license or certification is no longer in effect.
1.4.4 All Subconsultants and Subcontractors must be approved by the County prior to
performing. Proponent must receive written permission to add Subconsultants or
Subcontractors not initially submitted with Proponent's response. Failure of the
Proponent to obtain from the County prior approval of each Subconsultant or
Subcontractor performing work on the project may result in suspension of work by that
subcontractor, removal of work performed by unapproved subcontractor(s) and all
permissible sanctions against the Proponent.
2. SCOPE OF SERVICES
The County is seeking Design and Installation of Kinship Care Playground services for Clayton
County, Georgia as specified in this RFP and Attachment A, Scope of Services (SOS), attached
hereto and incorporated herein by reference.
3. MINIMUM REQUIREMENTS
Proponent shall have five (5) years of experience in providing Design and Installation Services in
similar or more complex projects including but not limited to playground design and installation.
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