10-2026-031 Building Commissioning Services for BCCA Reno

June 9, 2026
Bartow County School System
Request for Proposals
Renovation of the College and Career Academy
10-2026-031:
The Bartow County School System (BCSS) is soliciting competitive sealed proposals from
qualified contractors for Building Commissioning Services for the renovation of the
College and Career Academy, Cartersville, GA.
Proposals must be returned in a sealed package marked on the outside with: 10-2026-031
Request for Proposal - BCSS College and Career Academy and Company Name. Proposals
will be received until 2:00 P.M. local time on Tuesday, July 07, 2026 at the BCSS Offices,
65 Gilreath Road, Cartersville, GA 30121. Any proposal received after this date and time will
not be accepted. Proposals are legal and binding upon the bidder when submitted. One
unbound original and three (3) bound copies without FEE SCHEDULE should be
submitted and one form of electronic media in Adobe PDF format should also be
submitted.
A mandatory pre-proposal conference is scheduled for 2:00 P.M. on Thursday, June 18th
at the BCSS Facilities Offices, 2220 Joe Frank Harris PKWY BLDG B, Cartersville, GA
30120 or this could be at the site. Questions regarding proposals should be directed to
Chris Philhower at cphilhower@croftae.com no later than 3:00 P.M. on July 1, 2026.
Successful contractor will be required to meet insurance requirements. The Insurance
Company should be authorized to do business in Georgia by the Georgia Insurance
Department, and must have an A.M. Best minimum rating of A.
The written proposal documents supersede any, verbal or written prior communications
between the parties.
Selection criteria is outlined in the request for proposal documents. The BCSS reserves the
right to reject any or all proposals, to waive technicalities, and to make an award deemed in
its best interest.
We look forward to your proposal and appreciate your interest in the BCSS.
David Van Hook
BCSS
Director of Maintenance and Construction

Page 2
REQUEST FOR QUALIFICATIONS AND FEE PROPOSALS
Building Commissioning Services BCSS, as "Owner" is seeking Statements of Qualifications
and Fee Proposals from firms interested in providing Building Commissioning Services. All
respondents to this Request for Qualifications/Proposals are subject to instructions and additional
terms and conditions communicated in this document. BCSS reserves the right to reject any or all
statements of qualifications, and to waive technicalities and informalities at their discretion.
I. GENERAL PROJECT INFORMATION
PROJECT DESCRIPTION
BCSS is planning to renovate the College and Career Academy (CCA) located at 738 Grassdale
Rd NW, Cartersville, GA 30121. This project is made up of three parts and includes the
renovation of the lower level of the CCA building on each side of the gymnasium and e-sports
auditorium to become the Central Registration Office (CRO). The existing football fieldhouse
will be renovated for the Transitional Academy (TA) classroom spaces, and a new facilities office
shop will be built on the property between the existing football and baseball fields.
The existing site will be modified to provide bus drop-off and pickup for TA students and parking
for visitors to the CRO office. Parking will be provided for faculty, staff and visitors. Site
construction will include grading, paving, curb and gutter, storm drainage system, soil erosion
and sediment control with detention pond system, grassing, sodding and landscaping. Landscape
islands will be added to the upper parking lot to contain ground cover vegetation to decrease the
volume on non-permeable surfaces on site and satisfy local zoning requirements.
The existing building envelope consists of a structural CMU with brick veneer and will be
modified to allow more daylight into working spaces. The new Facilities Offices will be
constructed as a Pre-Engineered Metal Building, PEMB with masonry veneer and metal wall
panels with a metal roof.
The building interior will likely consist of SVT, LVT and/or LVP flooring. Carpet or a
composite material textile may be considered where acoustics are a priority in administrative and
office areas. Ceilings will be 2x2 acoustical panel ceiling systems. Interior partitions will be a
combination of CMU and GWB.
Building systems - HVAC, Electrical and Plumbing:
The HVAC system for this project will include modifying and augmenting existing systems
serving office and administrative areas, for temperature control and energy optimization. The
Building Automation System will be fully integrated with existing controls monitor and optimize
equipment operation, performance, modulation, and sequencing. The fieldhouse and the new
facilities building will utilize split systems for heating and cooling.
Electrical scope will include electrical service supply and switchgear, LED lighting controlled
with occupancy sensors with override switches. Low voltage systems will include data,
interactive display boards, intercom/telecommunications, fire alarm, access control, intrusion and
closed-circuit camera surveillance.
Plumbing scope includes water supply and sanitary waste systems, break room supply and waste
systems, hot water system and gas piping for equipment. Modifications to the existing Fire
Protection system will be required per NFPA 101 - 2024 edition.
CONSTRUCTION MANAGEMENT SERVICES

Page 3
The prospective Building Commissioning Services will provide preconstruction services which
may include technical review, cost verification, cost evaluation, value engineering, schedule
development, and schedule evaluation, in addition to management of the construction. The
Building Commissioning Services will be expected to work collaboratively with the Design
Professional to develop separate bid packages during the course of the project. In addition,
CMAR will be responsible for methods of construction, safety, and the scheduling and
coordination of the work of all construction and miscellaneous contracts required for completion
of the project within its predetermined budget and schedule. The successful CMAR will be
required to work harmoniously with the Design Professional and the Owner.
CONTRACT TERMS & CONDITIONS
BCSS will utilize AIA Document A133-2019, Standard Form of Agreement Between Owner and
Construction Manager for the terms and conditions for this project.
II. SCHEDULE OF EVENTS
The following Schedule of Events represents the Owner's best estimate of the schedule that will
be followed. All times indicated are Eastern Standard Time. The Owner reserves the right to
adjust the schedule as the Owner deems necessary.
a.Owner issues RFP 6/09/26
b.Mandatory Pre-proposal Meeting 6/18/26 2:00 PM
c.Deadline for questions about the Statements of Qualifications 7/01/26 3:00 PM
d.Owner provides responses to questions from interested firms 7/03/26 5:00 PM
e.Deadline for submission of Statement of Qualifications & Fee Proposals 7/07/26 2:00 PM
f.Interviews, if required 7/17/26 TBA
g.Owner Notifies Selected Firm 7/21/26
Pre-proposal Meeting is mandatory. During this meeting project specific information will be
clarified and discussed, and a visit to the site will take place immediately afterward.
III. SELECTION PROCESS AND EVALUATION CRITERIA
The Owner will receive and evaluate Statements of Qualifications and Fee Proposals to determine
the firm that is most advantages to the BCSS. Selection of the CMAR will be a multi-step process
-an evaluation of qualifications and fee proposals and an interview.
Step I - Qualifications/Fee Proposal Review, is initiated with this RFP, which is issued for the
purpose of acquiring Statements of Qualifications from prospective Building Commissioning
Services firms. A selection of finalist firms will be made by a Selection Team consisting of
representatives of BCSS. The Selection Team will receive, and review Statements of
Qualifications submitted in response to this RFP. To be deemed eligible for evaluation, firms
must meet the following minimum qualifications:
Minimum Qualifications Required
* Firm must have sufficient bonding capacity for anticipated total cost of work ($30,000,000 -
$36,000,000). Only those sureties listed in the Department of Treasury's Listing of Approved
Sureties (Department Circular 570) are acceptable to the Owner. At the time of issuance, all
insurance and bonds must be issued by a company licensed by the Georgia Insurance
Commissioner to transact the business of insurance in the State of Georgia for the applicable line
of insurance. Such company shall be an insurer (or, are qualified self-insurers or group self-
insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial
Strength rating of "A- "or better and an A.M. Best Financial Size Category of Class V or larger.
* Firm must have a current Contractor's Public Liability Insurance policy, and must be insurable in
the following amounts: Bodily injury, including death- limits of $1,000,000 for each accident.
Property damage- limits of $2,000,000 for each accident and $5,000,000 for the aggregate of

Page 4
operations. (The Owner reserves the right to require additional limits and/or coverage for actual
contract.)
* Firms must have all necessary, valid and current licenses to do business in the State of Georgia.
* Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current
ratio (assets/liabilities) of 1.0 or higher.
* The firm must demonstrate a commitment to safety with regard to Worker's Compensation by
having a current Experience Modification Rating (EMR) of 1.2 or less.
Criteria for evaluation of Statements of Qualifications and Fee Proposals.
0-15 Points: Stability of the firm, including the firm's corporate history, growth, resources,
form of ownership, litigation history, financials, etc.
0-30 Points: Firm's relevant project experience and qualifications, including the demonstrated
ability of firm in effective management of construction of facilities comparable in complexity,
size, and function, for Owners such as the BCSS and other similarly structured school systems.
This includes relevant experience and qualifications of the firm's principal Project Executive,
Project Manager, and/or Superintendents; and the demonstrated proficiency of the firm in projects
similar to this Project.
0-40 Points: Firm's suitability to provide services for project, including the firm's apparent fit
to the project type and/or needs of the Owner, any unique qualifications for the project, current
and projected workloads, the proximity of office to project location, and special services for
project-related concerns. The suitability and overall quality of proposed project management plan
and approach.
0-15 Points: Firm's Fee Proposal to provide preconstruction and construction services.
During the first phase of the evaluation, the Evaluation Team will have access to all proposal
materials except the separately sealed Pricing. Proposals will initially be scored based on the
technical criteria. The selection team may short list the highest scoring firms before opening Fee
Schedules. The number of respondents short listed will be at the discretion of the selection team.
BCSS reserves the right to negotiate price and scope of work with the consultant scoring highest
in an attempt to reach agreement. If negotiations with the highest scoring consultant are
unsuccessful, BCSS may then negotiate with the second highest scoring consultant and so on
until a satisfactory agreement has been reached.
IV. SUBMITTAL OF QUESTIONS AND REQUEST FOR CLARIFICATION
Questions about any aspect of the RFP, or the project, shall be submitted in writing via email to:
Chris Philhower at: cphilhower@croftae.com The deadlines for submission of questions relating
to the RFP are the times and dates shown in the (Schedule of Events-Section II). From the issue
date of this solicitation until a successful firm is selected and the selection is announced,
respondents are not allowed to communicate for any reason with any members of BCSS.
V. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS
Proposals must be returned in a sealed package marked on the outside with: 10-2026-031 Request
for Proposal - BCSS College and Career Academy and Company Name. Proposals will be
received until 2:00 P.M. local time on Tuesday July 7th, 2026 at the BCSS Offices, 65 Gilreath
Road, Cartersville, GA 30121. Any proposal received after this date and time will not be
accepted. Proposals are legal and binding upon the bidder when submitted. One unbound
original and three (3) bound copies without FEE SCHEDULE should be submitted and one

Page 5
form of electronic media in Adobe PDF format should also be submitted. FEE SCHEDULE
should be submitted in a separately sealed envelope.
All expenses for preparing and submitting responses are the sole cost of the party submitting the
response. The Owner is not obligated to any party to reimburse such expenses. All submittals
upon receipt become the property of the Owner. Labeling information provided in submittals such
as "proprietary", "confidential", or any other designation of restricted use will not protect the
information from public view. Subject the provisions of the Open Records Act the details of the
proposal documents will remain confidential until final award.
VI. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS AND FEE
PROPOSALS
Submittals must be prepared in a manner that when printed would typically fit on standard (8 12"
x 11") paper. Responses are limited to using a minimum of an 11-point font. (The entire
response shall not exceed 50 pages. All pages count, no exceptions.) Emphasis should be on
completeness, relevance, and clarity of content. To expedite the review of submittals, it is
essential that respondents follow the format and instructions outlined below. Each Statement of
Qualifications shall be prepared simply and economically, providing straightforward, concise
delineation of respondent's capabilities. The content of all statements of qualifications must be
categorized and numbered, as outlined below, and responsive to all requested information:
A. Description and Resources of Firm
A1 Provide basic company information: Company name, address, name of primary contact,
telephone number, fax number, E-mail address, and company website (if available). If the firm
has multiple offices; the qualification statement shall include information about the parent
company and branch office separately. Identify office from which project will be managed and
this office's proximity to the project site. Provide ownership, including state of residency or
incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership,
corporation, Limited Liability Corporation (LLC), or other structure?
A2 Briefly describe the history and growth of your firm(s). Provide general information
about the firm's personnel resources; including disciplines, number of employees,
locations, and staffing of offices.
A3 Has the firm been involved in any litigation in the past five (5) years? Describe your
experience with litigation with Owners, Architects or Consulting firms and/or
Contractors. List any active or pending litigation and explain.
A4 List the firm's annual revenue for the past 5 years and supply main financial and banking
references.
A5 Has firm ever been removed from a contract or failed to complete a contract as assigned?
Elaborate.
A6 The firm, in order to be deemed eligible for evaluation, must provide supporting
documentation asserting that the firm meets the minimum qualifications required for this
project
a. Confirm that your firm has sufficient bonding capacity for anticipated total cost of
work and our surety and insurance companies are in the current Department of
Treasury's Listing of Approved Sureties (Department Circular 570). All insurance
and bonds will be obtained through a company licensed by the Georgia Insurance
Commissioner to transact the business of insurance in the State of Georgia for the

Page 6
applicable line of insurance. The company is an insurer (or qualified self-insurers or
group self-insureds, a specific excess insurer providing statutory limits) with an A.M.
Best Financial Strength rating of "A- "or better with an A.M. Best Financial Size
Category of Class V or larger. Provide a letter or other supporting documentation
from your firm's surety indicating the firm has bonding capacity of up to
$36,000,000.
b. Confirm that your firm has Commercial General Liability Insurance coverage with
minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for
premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general
aggregate for products and completed operations coverage, and $1,000,000 for
personal and advertising injury coverage. Firm must also have current commercial
umbrella liability coverage in the amount of at least $5,000,000 per occurrence and
general aggregate (the Owner reserves the right to require additional limits and/or
coverage for actual contract). Provide a copy of your current insurance certificate.
c. Confirm your firm has all necessary, valid and current licenses (including a valid and
current Georgia General Contractor's License) to do business in the State of Georgia.
General Contractor must provide a valid and current Georgia General Contractor
License at the time of submission of qualifications. Provide a valid copy of your
Georgia General Contractor license, and a Georgia Certificate of Existence or
Certificate of Authority demonstrating your firm has registered with the Georgia
Secretary of State and is authorized to do business in Georgia.
d. Confirm your firm has sufficient cash flow to undertake the project as evidenced by a
current ratio (assets/liabilities) of 1.0 or higher. Provide a one-page statement
evidencing your current ratio.
e. Confirm your firm demonstrates a commitment to safety with regard to Worker's
Compensation by having a current Experience Modification Rating (EMR) of 1.2 or
less. Provide evidence from your firm's carrier on their letterhead of your firm's
EMR.
A7 Provide the firm's federal employer identification number and a completed IRS Form
W9.
A8 Complete E-Verify Form (Exhibit A).
B. Experience and Qualifications
B1 Provide an organizational chart, professional qualifications and description of experience
for the project team. Qualifications should be provided for, at a minimum, the Project
Executive, Project Manager, and Superintendent.
B2 Provide information on the firm's experience with projects of similar type, size, function
and complexity. Describe no more than ten (10) and no less than five (5) projects, in
order of most relevant, which demonstrate the firm's capabilities to perform the
anticipated services listed in this RFP for the incumbent project. For each project, the
following information should be provided:
a. Project name, location and dates during which services were performed.
b. Brief description of project and physical description (square footage, number of
stories, site area).
c. Exact services performed by your firm and relevance to services required for the
incumbent project. List each similar service performed.

Page 7
d. Owner's stated satisfaction in service of your firm (include letters or statements of
reference).
e. Architect's and Owner's current contact information.
C. Statement of Suitability
C1 Provide any information that may serve to differentiate the firm from other firms in
suitability for the project. Provide evidence of the firm's fit to the project and/or needs of
the Owner, any special or unique qualifications for the project. Provide current and
projected workloads, the proximity of office to project location, and any services offered
by the firm that may be particularly suitable for this project.
C2 Provide firm's overall project management plan and approach for this specific project.
Describe approach, at a minimum, related to management of cost, schedule, quality
installation, safety and close-out process.
D. Fee Proposal - Unit Prices
D1 See Fee Proposal Form attached as Exhibit B. This form must be completed and
submitted in a separately sealed envelope.

Exhibit A
10-2026-031 Building Commissioning Services BCSS College and Career Academy at the property
located at to be located at 738 Grassdale Rd NW, Cartersville, GA 3012. Solicitation Number 10-2026-031.
CONTRACTOR AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91,
stating affirmatively that the individual, firm, or corporation which is contracting with Bartow County School System
(BCSS) has registered with and is participating in a federal work authorization program* [any of the electronic
verification of work authorization programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United States Department of Homeland Security to
verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA),
P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection
with the physical performance of services pursuant to this contract with BCSS, contractor will secure from such
subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided
in Rule 300-10-01-.08 or substantially similar form. Contractor further agrees to maintain records of such compliance
and provide a copy of each such verification to the BCSS at the time the subcontractor(s) is retained to perform such
service.
The undersigned Contractor is using and will continue to use the federal work authorization program
throughout the contract period.
____________________________________________
EEV/Basic Pilot Program* User Identification Number
____________________________________________ __________________
BY: Authorized Officer or Agent Date
(Contractor Name)
____________________________________________ _____________________________________
Contractor/Entity Name Title of Authorized Officer or Agent of Contractor
__________________________________________________________________________________
Contractor Address
____________________________________________
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF _________________, 20____
_____________________________________
Notary Public
My Commission Expires:
_____________________________________
*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the
"EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.
Department of Homeland Security, in conjunction with the Social Security Administration (SSA)

Page 9
Exhibit B
PROPOSAL FEE SCHEDULE
(Submit Proposal Fee Schedule in Separate Sealed Envelope)
1. CMAR'S FEE:
Basis of Fee. The CMAR's fee is the amount agreed to by both parties, which is the full amount
of compensation due to the CMAR as gross profit, and for any and all expenses of the Project not
included and identified as a Cost of the Work, provided that the CMAR performs all the
requirements of the Contract Documents within the time limits established.
A. PRE-CONSTRUCTION FEE:
Pre-Construction Fee $
B. CONSTRUCTION FEE:
Construction Fee. Construction Fee shall be expressed as a percentage (%) of the Cost of the
Work and Overhead Costs and Expenses.
%
Construction Fee
2. CMAR'S OVERHEAD COSTS AND EXPENSES (Construction Phase Services):
A. CONSTRUCTION COSTS
The CMAR's Overhead Costs. The maximum amount for the CMAR's overhead cost is inclusive
of all direct and incidental expenses including but not limited to travel, sustenance, reproduction,
salaries, wages, design and field office expenses, and those costs listed in the General
Requirements. If authorized by the Owner to proceed with Construction Phase Services, the
CMAR will execute the work and be reimbursed for the actual costs as defined in the Contract
Documents. The Maximum Overhead and Direct Expenses is inclusive of all incidental and direct
expenses including but not limited to: travel, sustenance, reproduction, salaries, wages, design
and field office expense, bonds, insurance and those costs listed in the Contract Documents and
as correctly depicted in attached Detailed Itemization.
TOTAL
(Detailed Itemization Must Include a
Maximum Labor Costs $
Breakdown of Salary and Labor Burden)
Maximum Other
(All Other Proposed Construction
Overhead Costs and $
Overhead Costs Not Reflected Above)
Expenses
MAXIMUM AMOUNT FOR CONSRUCTION LABOR, OVERHEAD
$
COSTS AND EXPENSES

Page 10
EXHIBIT B - GENERAL CONDITIONS BREAKDOWN
BCSS COLLEGE AND CAREER ACADEMY RENOVATION