2026 Meriwether LMIG Phase II

CONTRACT DOCUMENTS
&
TECHNICAL SPECIFICATIONS
2026 MERIWETHER COUNTY
LMIG RESURFACING PROJECT - PH 2
RESURFACING OF:
ALVATON ROAD
MERIWETHER COUNTY
BOARD OF COMMISSIONERS
MAY 2026
EMC PROJECT NO. 26-7011
Prepared By:
EMC Engineering Services, Inc.
3575 Macon Rd # 15
Columbus, GA 31907

TABLE OF C ONTENTS
Advertisement for Bids
Information for Bidders
Immigration and Security Form
SAVE Program Affidavit
Bid
Bid Form
Bid Bond
Non-Collusion of Bidders
Certification Regarding Debarment
Agreement
Payment Bond
Performance Bond
Notice of Award
Notice to Proceed
General Conditions
Project Drawings

ADVERTISEMENT FOR BIDS FOR
CONSTRUCTION OF
2026 LMIG RESURFACING PROJECT
FOR THE
MERIWETHER COUNTY BOARD OF
COMMISSIONERS
Meriwether County Board of Commissioners
17234 Roosevelt Highway, Building B
Greenville, GA 30222
Sealed BIDS for the 2026 Meriwether County LMIG Resurfacing Project Phase II will be
received by Meriwether County at the Meriwether County Board of Commissioners Office located
at 17234 Roosevelt Highway, Building B, Greenville GA 30222 until 11:00 AM, Local Time on
July 9, 2026, and then at said office will be publicly opened and read aloud. The project includes
the resurfacing and associated work of Alvaton Road from Hwy 85 to 2 miles west of Hwy 85 to
Luthersville Road - the total project mileage is approximately 3.5 miles. All roads will receive
asphalt patching as required, leveling/ crack relief layer, and asphalt as final surface, striping, and
shoulder building.
The CONTRACT DOCUMENTS may be examined at the following locations:
Meriwether County Board of Commissioners at 17234 Roosevelt Highway, Building B, Greenville
GA 30222.
A mandatory pre-bid conference will be held at 11:00 AM on June 18, 2026, at the Board of
Commissioners' Office located 17234 Roosevelt Highway, Building B, Greenville GA 30222.
Project scheduling, coordination requirements, and questions of interpretation will be addressed at
this time.
All bids must be accompanied by a Bid Bond in an amount not less than five percent
(5%) of the Base Bid. Performance Bond and Payment Bond, each in the amount of one
hundred percent (100%) of the contract amount, will be required of the successful bidder.
Bonds must be written by an acceptable Surety Company licensed to do business in the
State of Georgia and listed in the Department of the Treasury, Circular 570, latest edition.
NOTE: Contractor and all subcontractors must obtain a business license in Georgia, be
fully insured, and be a Licensed Contractor in the State of Georgia.
INSURANCE: Contractor shall maintain the following insurance (a) comprehensive
general liability, including blanket contractual, covering bodily injuries with limits of no
less than $1,000,000 per occurrence, and property damage with limits of no less than
$1,000,000 per occurrence; and (b) commercial automobile liability, including blanket
contractual, covering bodily injuries with limits of no less than $1,000,000 per
BID ADVERTISEMENT MAY 2026

occurrence, and property damage with limits of no less than $1,000,000 per accident (c)
statutory worker's compensation insurance, including $1,000,000 employer's liability
insurance (d) employee dishonesty and/or crimes coverage with respect to personnel of
Contractor having access to County buildings, with limits of no less than $50,000 per
occurrence. All insurance shall be provided by an insurer(s) acceptable to the County,
and shall provide for thirty (30) days prior notice of cancellation to the County. Upon
request, Contractor shall deliver to the County a certificate or policy of insurance
evidencing Contractor's compliance with this paragraph. Contractor shall abide by all
terms and conditions of the insurance and shall do nothing to impair or invalidate the
coverage.
The successful bidder shall secure and pay for all permits, assessments, charges or fees
required in connection with the proposed construction. Answers to all questions shall be
provided a minimum of 72 hours prior to the time of the bid.
All work to be performed under this project must be completed within 120 consecutive
calendar days following receipt of Notice to Proceed.
Meriwether County reserves the right to reject any or all bids, including without limitation,
the right to reject any and all nonconforming, non-responsive, unbalanced or conditional
bids and to reject the bid of any bidder whom the Owner believes would not be in the best
interest of the Project to make an award to that bidder whether because the bid is not
responsive, the bidder is unqualified, or of doubtful financial ability or fails to meet
any other pertinent standard or criteria established by the Owner.
Qualified Bidders may obtain digital copies of the CONTRACT DOCUMENTS,
Specifications, and upon a non-refundable payment of $100.00 for each set at the
Columbus office of EMC Engineering Services, Inc. Please contact Karlee Jenks at
(706) 565-5985, columbus@emc-eng.com.
John Gorton, County Administrator
Meriwether County Board of Commissioners
BID ADVERTISEMENT MAY 2026

INFORMATION FOR BIDDERS
BIDS will be received by the Meriwether County Board of Commissioners (herein called the
"OWNER"), at 17234 Roosevelt Highway, Building B, Greenville GA 30222 Georgia until
11:00 AM. Local Time, July 9, 2026, and then at said office publicly opened and read aloud.
Each BID must be submitted in a sealed envelope, addressed to the Meriwether County
Board of Commissioners 17234 Roosevelt Highway, Building B, Greenville, GA. Each
sealed envelope containing a BID must be plainly marked on the outside as BID for 2026
Meriwether County LMIG Resurfacing Project and the envelope should bear on the outside
the name of the BIDDER, his address, his license number. If forwarded by mail, the sealed
envelope containing the BID must be enclosed in another envelope addressed to the
OWNER at 17234 Roosevelt Highway, Building B, Greenville, GA.
All BIDS must be made on the required BID form. All blank spaces for BID prices must be
filled in, in ink or typewritten, and the BID form must be fully completed and executed when
submitted. Only one copy of the BID form is required.
The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any
BID may be withdrawn prior to the above scheduled time for the opening of BIDS or
authorized postponement thereof. Any BID received after the time and date specified shall
not be considered. No BIDDER may withdraw a BID within 60 days after the actual date of
the opening thereof. Should there be reasons why the contract cannot be awarded within the
specified period, the time may be extended by mutual agreement between the OWNER and
the BIDDER.
Tentative Bid Schedule
First Advertisement June 5, 2026
Second Advertisement June 12, 2026
Pre-Bid Conference June 18, 2026 (11:00 AM)
Bids Due July 9, 2026 (11:00 AM)
Georgia Department of Transportation Standard Specifications for Construction of
Transportation Systems, Current Edition, to include most recent revisions, are the governing
standards for this project. All striping shall be in accordance with current MUTCD Standards.
BIDDERS must satisfy themselves of the accuracy of the estimated quantities in the BID
Schedule by examination of the site and a review of the drawings and specifications including
ADDENDA. After BIDS have been submitted, the BIDDER shall not assert that there was a
misunderstanding concerning the quantities of WORK or of the nature of the WORK to be
done.
The OWNER shall provide to BIDDERS prior to BIDDING, all information that is pertinent
to, and delineates and describes, the land owned and rights-of-way acquired or to be acquired.
Information for Bidders

The CONTRACT DOCUMENTS contain the provisions required for the construction of
the PROJECT. Information obtained from an officer, agent, or employee of the OWNER
or any other person shall not affect the risks or obligations assumed by the
CONTRACTOR or relieve him from fulfilling any of the conditions of the contract.
Attorneys-in-fact who sign BID BONDS or payment BONDS and performance BONDS
must file with each BOND a certified and effective dated copy of their power of attorney.
The party to whom the contract is awarded will be required to execute the Agreement
within ten (10) calendar days from the date when NOTICE OF AWARD is delivered to
the BIDDER. The NOTICE OF AWARD shall be accompanied by the necessary
Agreement form. In case of failure of the BIDDER to execute the Agreement, the
OWNER may at his option consider the BIDDER in default.
The OWNER, within ten (10) days of receipt of acceptable Agreement signed by the party
to whom the Agreement was awarded, shall sign the Agreement and return to such party
an executed duplicate of the Agreement. Should the OWNER not execute the Agreement
within such period, the BIDDER may by WRITTEN NOTICE withdraw his signed
Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the
OWNER.
The NOTICE TO PROCEED shall be issued within ten (10) days of the execution of the
Agreement by the OWNER. Should there be reasons why the NOTICE TO PROCEED
cannot be issued within the ten (10) day period or within the period mutually agreed upon,
the CONTRACTOR may terminate the Agreement without further liability on the part of
either party.
The OWNER may make such investigations as he deems necessary to determine the
ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the
OWNER all such information and data for this purposed as the OWNER may request. The
OWNER reserves the right to reject any BID if the evidence submitted by, or investigation
of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to
carry out the obligations of the Agreement and to complete the WORK contemplated
therein.
A conditional or qualified BID will not be accepted. Award will be made to the lowest
responsible BIDDER.
OWNER reserves the right to award project based on base bid only or any combination of
alternates, if applicable, at their sole discretion.
Information for Bidders

All applicable laws, ordinances, and the rules and regulations of all authorities having
jurisdiction over construction of the PROJECT shall apply to the contract throughout.
Each BIDDER is responsible for inspecting the site and for reading and being thoroughly
familiar with the CONTRACT DOCUMENTS. The failure or omission of any BIDDER
to do any of the foregoing shall in no way relieve any BIDDER from any obligation in
respect to his BID.
The low BIDDER shall supply the names and addresses of major material SUPPLIERS
and SUBCONTRACTORS when requested to do so by the OWNER. All bidders must
have a State of Georgia Utility Contractors License.
Information for Bidders

Georgia Security and Immigration Compliance Act
CONTRACTOR must execute an affidavit verifying that CONTRACTOR has
registered and participates in the federal work authorization program to verify information of all
new employees, per O.C.G.A. 13-10-90, et.seq., and Georgia Department of Labor Regulations Rule
300-10-1-02, and must execute an affidavit verifying residency status per O.C.G.A. 50-36-1, et.seq.
The appropriate affidavits are attached to these contract documents, and are incorporated herein by
reference and made a part of this contract.
The CONTRACTOR further certifies that any SUBCONTRACTOR employed by
CONTRACTOR for the performance of this agreement has executed appropriate
SUBCONTRACTOR affidavits verifying its registration and participation in the federal work
authorization program and compliance with O.C.G.A. 13-10-90, et.seq., and Georgia Department
of Labor Regulations Rule 300-10-1-02, and verifying residency status per O.C.G.A. 50-36-1,
et.seq, and that all such affidavits are incorporated into and made a part of every contract between
the CONTRACTOR and each SUBCONTRACTOR.
CONTRACTOR'S compliance with O.C.G.A. 13-10-90, et. seq., Georgia Department of
Labor Regulations Rule 300-10-1-02, and O.C.G.A. 50-36-1 et. seq is a material condition of this
agreement and Contractor's failure to comply with said provisions shall constitute a material breach
of this agreement.
All BIDS must be accompanied by a BID Bond in an amount not less than five percent
(5%) of the Base BID. Performance Bond and Payment Bond, each in the amount of one
hundred percent (100%) of the contract amount, will be required of the successful BIDDER.
Bonds must be written by an acceptable Surety Company licensed to do business in the State
of Georgia and listed in the Department of the Treasury, Circular 570, latest edition.
NOTE: Contractor and subcontractor must obtain a business license in Georgia, be fully
insured, and be a Licensed Contractor in the State of Georgia.
The successful BIDDER shall secure and pay for all permits, assessments, charges or fees
required in connection with the proposed construction.
The following items must be submitted in the sealed bid package:
1)Bid
2)Bid form
3) Bid Bond
4) Non-Collusion Affidavit
5) Current Business License
Meriwether County reserves the right to reject any or all bids, including without limitation,
the right to reject any and all nonconforming, non-responsive, unbalanced or conditional bids and
to reject the bid of any bidder whom Owner believes would not be in the best interest of the Project
to make an award to that bidder whether because the bid is not responsive, the bidder is unqualified,
or of doubtful financial ability or fails to meet any other pertinent standard or criteria established
by the Owner.
Information for Bidders

IMMIGRATION AND SECURITY FORM
O.C.G.A. 13-10-91 requires contractors interested in public works contracts to file an affidavit that the
contractor and its subcontractors have registered and participate in a federal work authorization program
intended to insure that only lawful citizens or lawful immigrants are employed by the contractor or
subcontractor.
In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-
603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., Contractor must
warrant and affirm that Contractor has complied with the Immigration Reform and Control Act of 1986
(IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act by registering at https://e-
verify.uscis.gov/enroll/StartPage.aspx?JS=YES; and verifying information of all new employees; and by
executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor
set forth at Rule 300-10-1-.01 et.seq.
By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. 13-10-91,
stating affirmatively that the individual, firm, or corporation which is contracting with MERIWETHER
County, Georgia has registered with and is participating in a federal work authorization program [any
of the electronic verification of work authorization programs operated by the United States Department
of Homeland Security or any equivalent federal work authorization program operated by the United States
Department of Homeland Security to verify information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability
provisions and deadlines established in O.C.G.A. 13-10-91, and Contractor warrants that it will continue
to use the federal work authorization program throughout the contract period.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection
with the physical performance of services pursuant to this contract with MERIWETHER County, Georgia,
Contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-
10-91 on the Subcontractor Affidavit provided in Georgia Department of Labor Rule 300-10-01-.08 or a
substantially similar form. Contractor further agrees to maintain records of such compliance and provide
a copy of each such verification to MERIWETHER County, Georgia at the time the subcontractor(s) is
retained to perform such service.
Signature Title
Firm Name:
Street/Mailing Address:
City, State, Zip Code:
Telephone Number:
Email:
User Identification Number:
Date of Authorization: