FY26 - 27 COBH Electronic Security

Location:	Ohio
Posted:	Mar 29, 2026
Due:	Apr 2, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	63 - Alarm, Signal, and Detection Systems
Solicitation No:	SRC0000033685
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000033685
Solicitation Name:	FY26 - 27 COBH Electronic Security
Original Begin Date:	9/12/2025 12:00:00 AM
Begin Date:	3/27/2026 12:00:00 AM
End Date:	4/2/2026 2:00:00 PM
Inquiry End Date:	4/1/2026 12:00:00 AM
Commodity:	Information technology IT management services
MBE Set Aside:	MBE Set Aside
Agency:	DMH521049 COL Bus Off - HCM ONLY TVBH
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000033685

Solicitation Name

FY26 - 27 COBH Electronic Security

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

3/27/2026 12:00:00 AM (ET)

Amendment?

End Date

4/2/2026 2:00:00 PM (ET)

Inquiry End Date

4/1/2026 12:00:00 AM

Summary

This is a re-post from our posting from Sep. 2025:

Central Ohio Behavioral Healthcare is soliciting bids for a contractor certified in LenelS2 and Milestone to diagnose, troubleshoot, repair/replace cameras, intercom systems, and access badge readers. This also includes solfware support for the video surveillance system.

Address is 2200 West Broad Street, Columbus, OH 43223 in the main building.

SCOPE OF WORK AND DELIVERABLES

The Request For Proposal (RFP) is not for a single project but rather to establish an agreement on terms and conditions for our IT staff to contact when assistance is needed through 06/30/27. We are budgeting for 250 hours of labor plus materials each fiscal year.

Deliverables:

Services include but are not limited to:

Service Rate:

The bid should show hourly rate for above services during normal working hours, after-hours, weekend, and holidays. Invoices must be itemized to clearly reflect labor and software/hardware separately. If software/hardware is needed, contractor shall provide a quote and it must be approved by COBH management prior to being ordered or used. COBH reserves the option of purchasing from the contractor or from another supplier.

This agreement shall include commitment for emergency calls on an “As Needed” basis deemed emergency by COBH. The Contractor must have adequate personnel to be capable of responding to emergencies 24 hours per day, 365 days per year. Response time for emergency service calls shall be no more than 2 hours. The hourly charge emergency services should include all costs related to providing the service (i.e., equipment and personnel, etc.). Hourly charges for emergency services shall commence upon arrival to our facility. An itemized invoice shall be provided for all emergency services.

COBH will request and scheduled services as needed. All planned work shall be performed during regular working hours (7:30 a.m. to 4:00 pm., Monday through Friday). Service during regular working hours shall be billed at regular hourly wage rates. Service during hours other than 7:30 a.m. to 4:00 p.m. shall be listed clearly to describe overtime and holiday rates.

Predecessor Contract

Process

OAKS ID Required: When submitting a bid, please ensure you are submitting it under your State of Ohio ID. Bids Received not associated with an OAKS ID may prevent us from awarding a contract to your organization.

Service Address: 2200 W. Broad St. Columbus, OH 43223

Itemized Quote: Please provide an itemized Quote when submitting your bid. The quote package shall include your technical proposal with experience levels.

Controlling Board Threshold: In accordance with Ohio Revised Code 127.162, this solicitation may be subject to Controlling Board threshold. Bids received will be reviewed against our Agency’s Controlling Board threshold. Suppliers exceeding our Agency’s Controlling Board threshold may prevent us from awarding a contract to your organization.

Evaluation Process

OhioMHAS’s evaluation process of responses submitted to this request may consist of up to four distinct phases:

OhioMHAS’s initial review of all proposals for timely submission;
An evaluation committee review of the proposals for defects and scoring;
OhioMHAS’s request for more information (clarifications, interviews, presentations, and/or demonstrations); and,
Negotiations or best offer requests.

At its sole discretion, OhioMHAS will determine whether phases three and/or four are necessary under this RFP, reserving for itself the ability to eliminate or add phases three or four at any time during the evaluation process. OhioMHAS may add or remove sub-phases to phases 2 through 4 at any time if MHAS believes doing so will improve the evaluation process.

Proposal Evaluation Criteria

In the proposal evaluation phase, OhioMHAS staff or reviewers selected by OhioMHAS (the committee) will rate the proposals submitted in response to this RFP based on the following criteria and weight assigned to each criterion.

Evaluation Criteria	Weight	Rating	Extended Score
Technician Experience/Certification	30
References	15
Experience servicing a Mental Health Facility	15
Contractor ability to provide afterhours & emergency services	15
Pricing comparable to Competitive Market	25
		Total:

Ship To

Contracting Entity

DMH521049 COL Bus Off - HCM ONLY TVBH

1 Record(s)

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Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
RFP	RFx Commercial Documents (Approved)	FY26 - FY27 RFP - Electronic Security.pdf

1 Record(s)

FY26 - 27 COBH Electronic Security

See also