Gas Station Renovation Naval Base Kingsbay

BOARD OF COUNTY COMMISSIONERS
PROJECT:
GAS STATION RENOVATION NAVAL BASE
KINGSBAY
REQUEST FOR PROPOSAL # P27-4200-09
PROPOSAL DUE: October 15th, 2026 2:30PM
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RFP #:27-4200-09 Gas Station Renovation Naval Base Kingsbay

CAMDEN COUNTY BOARD OF COMMISSIONERS
Camden County Gas Station Renovation NBKB
NOTICE TO PROPOSERS
The Camden County Board of Commissioners is seeking proposals to furnish all labor, equipment,
and materials for the renovation of the gas station infrastructure at the NEX Mini Mart & Gas Station
located on Naval Submarine Base Kingsbay.
SUBMISSION: One (1) original and three (3) copies of required proposal document must be submitted in
a sealed envelope marked "GAS STATION RENOVATION NAVAL BASE KINGSBAY" Proposal
#P27-4200-09, mailed or dropped off at the address below.
U.S. Postal Service: FEDEX/UPS:
Camden County Board of Commissioners Camden County Board of Commissioners
Attn: Purchasing Office Attn: Purchasing Office
P.O. Box 99 200 E. 4th St.
Woodbine, GA 31569 Woodbine, GA 31569
The proposal opening will be conducted in person on October 15th, 2026, at 2:30PM, in the historic court
room, located at 200 East 4th Street, Woodbine, GA 31569. Proposal prices will not be read.
Proposals will be accepted at the above address until the time and date specified above, and immediately after
will be publicly opened and contractor names only will be read aloud.
Proposals received after the required time or in any other location other than the Purchasing Office will not be
accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to
shipping carrier. Faxed submissions will not be accepted.
All proposals submitted in response to this request shall become the property of Camden County and will be a
matter of public record available for review after award.
Proposals may be withdrawn by written request only if the request is received prior to the time and date set for
the opening proposals. Negligence on the part of the proposer in preparing the proposal confers no right of
withdrawal or modification of the proposal after it has been opened. No proposal may be withdrawn for a
period of Ninety (90) days after the time and date of opening of proposals.
QUESTIONS: regarding this project may be directed in writing to the Purchasing Officer, Kelsey Kelley, at
200E. 4th Street, Woodbine, Georgia 31569. All questions shall be received by October 5th, 2026, and answered
by October 8th, 2026. Questions must be emailed to bids@camdencountyga.gov.
MANDATORY PRE-PROPOSAL MEETING: There will be a mandatory pre proposal meeting held on
October 1st, 2026, at 10AM at the Naval Base Kingsbay NEX Mini Mart & Gas Station. All interested vendors
must submit an email to bids@camdencountyga.gov to confirm attendance and receive information regarding
onsite access to the Naval Base for this meeting. Emails must be titled "GAS STATION PRE BID MEETING"
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RFP #:27-4200-09 Gas Station Renovation Naval Base Kingsbay

and shall include Company Name, Name and Position of attending employees, and contact information. Emails
must be received by 5pm on Tuesday September 29th, 2026.
BONDS: The successful proposer will be required to furnish a Performance Bond and Payment Bond on or before
the issuance of Notice to Proceed, each in the amount of 100% of the Contract Amount. All other required
Contract Documents must be fully completed and executed by the Contractor and his/her Surety, and submitted
to the Owner on or before the issuance of Notice to Proceed.
The Owner reserves the right to reject any or all bids, to waive informalities and to re-advertise, pursuant to
federal and state law.
1. STATEMENT OF WORK & GENERAL CONDITIONS
1.1 Intent
This specification herein states the minimum requirements for the NEX Mini Mart Fuel Station Infrastructure
Replacement Project at Naval Submarine Base Kings Bay.
The Contractor shall furnish all labor, materials, equipment, transportation, supervision, and engineering
services required to execute a turn-key replacement of the existing fuel storage, dispensing, electrical, and
Point-of-Sale (POS) infrastructure at the NEX Mini Mart located on Naval Submarine Base Kings Bay.
The intent is to modernize the facility with modern fuel handling, environmental monitoring, security, and retail
technologies while ensuring full compliance with federal, state, and Department of Defense (DoD)
environmental and safety standards.
1.2 Proposal Terms & Responsiveness
All submitted bids must be regular in every aspect. Unauthorized conditions, limitations, or provisions shall be
cause for rejection. Any irregular or non-responsive proposals that are not prepared and submitted in accordance
with this RFP and specification document, or any proposals lacking sufficient technical literature to enable the
County to make a reasonable determination of compliance with the specifications, will be rejected. It shall be
the proposer's responsibility to carefully examine each item of the specification. Failure to offer a completed
proposal or failure to respond to each section of the technical specification will cause the proposal to be rejected
without review as non-responsive. All variances, exceptions, and/or deviations shall be fully described in a
separate attachment titled "Exceptions to Specifications" with direct references to line/section numbers.
1.3 On-Site Field Assessment Context
An on-site field assessment of the NEX Mini Mart fuel dispensing and storage facility was conducted to assist
in the development of the specifications for this RFP and general improvement of the system. The site survey
consisted of a review of original facility construction plans as well as an extensive review of the current system,
including existing utilities, UST layout, equipment pads, electrical controls, canopy structure, and retail
sales/POS infrastructure.
1.4 Project Oversight & Reservation of Rights
Camden County, operating under an Intergovernmental Service Agreement with Naval Submarine Base Kings
Bay, will act as the project manager for the removal and replacement of the specified fuel infrastructure on the
Naval Base. The County reserves the right to reject any or all proposals or any part thereof, and to waive any
minor technicalities. All companies submitting a proposal must be qualified fuel facility/petroleum contractors
meeting all licensing and experience requirements noted in the contract documents and specifications.
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RFP #:27-4200-09 Gas Station Renovation Naval Base Kingsbay

2. SECURITY, SITE ACCESS, AND LOGISTICS (NAVAL SUBMARINE BASE KINGS BAY)
* Security Clearances: Contractor's staff must pass all required Naval Submarine Base Kings Bay
security clearance checks (e.g., Defense Biometric Identification System / DBIDS) prior to commencing
work on site. All contractor personnel must be U.S. citizens or legally authorized non-citizens with
appropriate base access privileges.
* Base Access & Delays: Daily work will require entrance through restricted security gates. Contractor
shall factor potential gate delays and vehicle inspection times into their schedule and daily operations.
* Storage & Laydown Area: On-site laydown space will be designated by the County for temporary
storage of new equipment, piping, dispensers, and decommissioned materials. The contractor is
responsible for securing, weatherproofing, and maintaining all tools and equipment placed in the
laydown area.
* Hours of Operation: All work shall be performed during regular base business hours (Monday through
Friday, 0700-1600) and coordinated directly with County project staff and NEX Mini Mart store
management.
3. GOVERNING CODES & APPLICABLE STANDARDS
All work, materials, equipment, and testing shall comply with the latest editions of the following standards:
* Environmental & Storage: US EPA 40 CFR Part 280 (Technical Standards and Corrective Action
Requirements for Owners and Operators of Underground Storage Tanks) and Georgia Environmental
Protection Division (EPD) Underground Storage Tank Management.
* Military & DoD: UFC 3-460-01 (Design: Petroleum Fuel Facilities) and NAVFAC Guidelines.
* Petroleum Equipment & Fire Safety: PEI/RP100 (Recommended Practices for Installation of
Underground Liquid Storage Systems), PEI/RP200, NFPA 30 (Flammable and Combustible Liquids
Code), and NFPA 30A (Code for Motor Fuel Dispensing Facilities and Repair Garages).
* Electrical & Hazardous Locations: National Electrical Code (NEC / NFPA 70) including Class I,
Division 1 and Division 2 Hazardous Area Classifications, and OSHA Lockout/Tagout Standards (29
CFR 1910.147).
* Payment & Security: PCI-DSS Compliance Standards, EMV Co. standards for secure chip card
payments.
Site Safety & Environmental Compliance
* The Contractor shall submit a project-specific Site Safety and Health Plan (SSHP) and Activity Hazard
Analysis (AHA) compliant with EM 385-1-1 (US Army Corps of Engineers Safety and Health
Requirements Manual) prior to mobilization.
* A certified Site Safety and Health Officer (SSHO) must be present on site during all excavation, hot
work, and tank removal operations.
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4. GENERAL INSTALLATION & SCOPE REQUIREMENTS
4.1 Decommissioning, Excavation & Disposal
* Concrete Pad Removal: Contractor shall sawcut, remove, and dispose of existing concrete pads over
the tanks and along required product line trench routes.
* UST & Component Demolition: Contractor shall safely disconnect, pump out, inert, remove, and
dispose of four (4) existing 10,000-gallon underground storage fuel tanks, old product piping, and
electrical conduits following all federal, state, and DoD regulations.
* Spoils & Hazardous Waste Handling: Contractor shall excavate and prepare the site for the new
system infrastructure. Any contaminated spoils encountered shall be tested, collected, transported, and
disposed of using certified hazardous waste handlers, providing complete hazardous waste manifests to
the County-thus fully releasing the County and Naval Submarine Base Kings Bay from liability.
4.2 Phasing & Operational Continuity
* Phasing Plan: Contractor shall submit a detailed phasing and site logistics plan to minimize operational
downtime for NEX Mini Mart retail operations.
* Safety Isolation: Contractor shall maintain positive physical barriers, safety fencing, and hazardous
vapor monitoring between active construction zones and public retail access points.
4.3 Underground Infrastructure & Mechanical Installation
* Underground Storage Tanks (USTs): Supply and install four (4) new 10,000-gallon double-wall
fiberglass-coated steel USTs dedicated to Unleaded, Midgrade, Premium, and Diesel fuel storage.
* Tank Fittings & Hardware:
Provide and install 2" Pressure Vacuum (P/V) Vents for new tank vent lines.
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Provide and install a Manifold Siphon System connecting the three (3) unleaded gasoline USTs.
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Provide and install OPW Overfill Valves for tank fill drops.
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Provide and install OPW 2100 Series Spill Containers for tank fills.
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Provide and install OPW 4" Swivel Adaptors for tank fills.
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Provide and install OPW 4" Lockable Fill Caps for tank fills.
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Provide and install 18" Manhole access covers for tank probes.
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Provide and install 39" Fiberglass Submersible Turbine Pump (STP) Containment Sumps for all
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new tanks, complete with 1 12" Entry Boots for product lines, 34" Entry Boots for electrical lines,
and 42" heavy-duty Manhole access covers over STP sumps.
* Submersible Turbine Pumps (STPs): Provide and install complete Submersible Turbine Pump (STP)
assemblies for each product line with matching STP relay boxes.
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* Product Piping & Valves:
Supply and install approximately 1,200 linear feet of new product piping from the new tanks to
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all dispenser locations.
Supply and install all required fittings, 1 12" x 18" flex connectors, and pipe stabilizer bars for
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product piping and tank vents.
Supply and install 1 12" OPW Emergency Impact (Shear) Valves at every dispenser island
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location.
* Civil & Concrete Works: Excavate, trench, backfill, and pour new reinforced concrete pads over all
USTs and along all piping trenches to meet military traffic loading standards.
4.4 Electrical, Automation & Point-of-Sale (POS)
* Supply and install all-new, code-compliant rigid electrical conduits and explosion-proof fittings serving
the UST area, dispensers, and building controls.
* Pull new home-run electrical and signal cabling for:
Tank Probes & Sump Sensors
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Submersible Turbine Pumps (STPs)
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Dispenser Power & Data
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Veeder-Root Monitoring System
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Gilbarco BRCM2 Communication Module
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Control Equipment Integration
* Supply and install a universal D-Box (Distribution Box) for pump control communications.
* Environmental & Leak Monitoring System: Provide and install a new Veeder-Root TLS-450 Plus
automatic tank gauge system configured for a four (4) tank setup, complete with new inventory probes
and sensors for all tanks and STP sumps. The system must include integrated Continuous Statistical
Leak Detection (CSLD) software for automated tank testing.
* Pump Communication Unit: Provide and install a new Gilbarco BRCM2 unit for seamless pump
control communications with the POS system.
* Point-of-Sale (POS) Registers:
Provide and install a new Dual Verifone C18 complete register system configuring two (2)
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functional checkout lanes for the store.
Include Verifone MX series EMV PIN-pads and integrated barcode scanners.
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Provide comprehensive operational training for all NEX Mini Mart staff on the new register
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system and dispensers prior to project final sign-off.
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RFP #:27-4200-09 Gas Station Renovation Naval Base Kingsbay

4.5 Canopy, Lighting & Re-Branding
* Canopy Re-Branding: Provide and install complete new canopy reimaging and fascia branding
conforming strictly to NEX Mini Mart brand standards.
* Canopy Lighting: Remove old canopy fixtures and supply and install high-efficiency LED under-
canopy light fixtures to ensure full, even illumination across all fueling lanes.
5. DETAILED UNIT & EQUIPMENT SPECIFICATIONS
5.1 Underground Storage Tanks & Containment (Quantity: 4 Tanks)
* Tank Construction: 10,000-gallon capacity, double-wall fiberglass-coated steel USTs.
* Fuel Compatibility: Unleaded Gasoline (3 USTs, manifolded via siphon) and Diesel Fuel (1 UST).
* Fill & Vent Hardware: OPW 2100 Series Spill Containers, OPW Overfill Valves, OPW 4" Swivel
Adaptors, OPW 4" Lockable Fill Caps, and 2" Pressure Vacuum Vents.
* Sumps & Access: 39" Fiberglass STP Containment Sumps with 1 12" product line entry boots, 34"
electrical entry boots, 42" STP manhole covers, and 18" probe manhole access covers.
5.2 Dispensers & Hanging Hardware (Quantity: 6 Dispensers)
* Model: Gilbarco Encore 700s 3+1 Blender Dispensers.
* Fuel Capability: Dispenses Unleaded, Midgrade, Premium, and Diesel fuels across all positions.
* User Interface & Payment: 10.5" color screens, hybrid EMV chip card readers, and Contactless/NFC
payment readers.
* Hanging Hardware (Catlow Assemblies):
Six (6) complete sets of fuel hoses, swivels, breakaway fittings, and nozzles for
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Unleaded/Blended fuels.
Six (6) complete sets of fuel hoses, swivels, breakaway fittings, and nozzles for Diesel fuel.
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5.3 Monitoring, Automation & POS Infrastructure
Environmental & Leak Monitoring
* Supply and install a Veeder-Root TLS-450 Plus Automatic Tank Gauge (ATG) system configured for a
four (4) tank setup.
* Include new inventory probes and interstitial/sump leak sensors for all tanks and STP containment
sumps.
* Activate and configure Continuous Statistical Leak Detection (CSLD) software for continuous tank
testing.
Pump Control Unit
* Supply and install a new Gilbarco BRCM2 unit for seamless pump-to-POS communication.
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RFP #:27-4200-09 Gas Station Renovation Naval Base Kingsbay

Point-of-Sale (POS) Registers
* Supply and install a Dual Verifone C18 complete register console system providing two (2) independent
checkout lanes.
* Include MX Series EMV PIN-pads and integrated barcode scanners.
5.4 Canopy Re-Imaging & Lighting
* Branding: Full NEX Mini Mart corporate identity canopy fascia kit.
* Lighting: High-output, energy-efficient LED canopy light fixtures rated for wet/outdoor locations.
6. STARTUP, TESTING, AND ACCEPTANCE
6.1 Factory Startup & System Commissioning
* Factory Startup: Startup and commissioning for dispensers, STPs, ATG, and POS hardware shall be
performed by factory-certified technicians (Gilbarco, Veeder-Root, Verifone).
* Documentation: Contractor shall provide two (2) physical copies and one (1) digital PDF set of
complete Operation and Maintenance (O&M) Manuals for all tanks, pumps, dispensers, ATG systems,
POS registers, and lighting.
* Personnel Training: Contractor shall provide complete, hands-on training for all NEX Mini Mart
employees on the operational, safety, and payment functions of the new register system and dispensers
prior to project completion.
6.2 System Testing & Certification
* Piping & Sump Testing: Contractor shall perform hydrostatic testing on all containment sumps and
precision tightness testing on all primary/secondary product piping in accordance with EPA and Georgia
EPD rules.
* Tank Testing: Contractor shall verify operation and signal calibration of the Veeder-Root TLS-450
Plus ATG system and activate CSLD software.
6.3 Warranty Obligations
* General Workmanship: 1-Year comprehensive contractor warranty covering all installation labor, civil
works, and piping connections.
* Underground Storage Tanks: 30-Year manufacturer limited warranty on double-wall fiberglass-coated
steel tanks.
* Piping & Sumps: 10-Year manufacturer warranty on secondary containment sumps and flexible
product piping.
* Equipment & POS: Standard 1-Year manufacturer warranty on Gilbarco dispensers, Verifone registers,
and Veeder-Root ATG electronics.
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RFP #:27-4200-09 Gas Station Renovation Naval Base Kingsbay

6.4 Deliverables & Closeout Submittals
Upon completion of the project, the Contractor shall provide:
1. Certified Waste & Tank Disposal Manifests (EPA/Georgia EPD compliant).
2. Third-Party Line and Tank Tightness Test Certificates.
3. Complete Operations & Maintenance (O&M) manuals for all installed equipment.
4. Manufacturer Warranty Documents registered to NAVFAC / NEXCOM.
5. Complete set of As-Built CAD drawings showing exact conduit runs, pipe routing, and tank depths.
7. Project Schedule & Execution Milestones
The Contractor shall execute the work in accordance with the following milestone schedule following Notice to
Proceed (NTP):
Performance
Milestone Description of Key Deliverables
Window
Submittals, DBIDS badge processing, SSHP/AHA approval,
Phase A Days 1-15
mobilization.
Fuel draw-down, inerting tanks, concrete sawcutting, excavation,
Phase B Days 16-30
UST removal.
New UST placement, piping installation, electrical rough-in,
Phase C Days 31-60
trench backfill.
Concrete pad pouring, dispenser installation, canopy lighting &
Phase D Days 61-75
reimaging.
Electrical terminations, Veeder-Root & POS setup, line/tank
Phase E Days 76-85
testing.
Staff training, system commissioning, final inspection, and
Phase F Days 86-90
closeout.
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RFP #:27-4200-09 Gas Station Renovation Naval Base Kingsbay

INSURANCE REQUIREMENTS:
The Contractor must agree to maintain Workers' Compensation and liability insurance for a minimum of one
million dollars ($1,000,000) to protect the County from liability claims for damages because of bodily injury,
including death, and from liability for damages to property. The contractor will furnish a certificate of said
insurance to the Camden County Board of Commissioners before beginning the work or with submission of
proposal if listed as part of the required documents.
NO CORRECTIONS:
Once a competitive proposal is submitted, the County shall NOT accept any request by any proposer to correct
errors or omissions in any calculations or competitive price submitted. The only exception to allow a correction
is the mistake must be clerical or mathematical in nature; it cannot be an error in judgment such as failure to
properly price performance costs; the nature of the mistake must be readily apparent on the face of the bid itself;
and the intended bid price must be apparent as well. The bidder cannot resort to bid-preparation worksheets to
prove its intended bid price. Based on the above circumstances, the allowance of the correction will be at the
discretion of the Camden County Board of Commissioners.
AWARD:
The contract to purchase will be awarded to the most responsible, responsive bidder whose submission,
conforming to the solicitation, will be most advantageous to the Camden County Board of Commissioners, price
and other factors conferred, such as quality of equipment, conformity of the specifications and warranty. Any
proposer who is in default to the Camden County Board of Commissioners at the time of submittal of the proposal
shall have that proposal rejected.
The Camden County Board of Commissioners reserves the right to clarify any terms with the concurrence of the
Vendor; however, any substantial non conformity in the offer, as determined by the Camden County Board of
Commissioners, shall be deemed non-responsive and the offer rejected. The Camden County Board of
Commissioners reserves the right to reject Proposals, or any part of any proposal, containing any additional terms
or conditions not specifically requested in the original conditions and specifications.
The Camden County Board of Commissioners reserves the right to reject any or all proposals, or any part of any
proposal, to award in part or in whole, to waive any informality in any submission, and to award a contract deemed
to be in the best interest of the Camden County Board of Commissioners. Camden County Board of
Commissioners reserves the right to accept or reject any and all responses, to waive irregularities, and to re-
advertise as may be determined to be in the best interest of the County.
The Camden County Board of Commissioners reserves the right, at any time, to modify, waive, or otherwise vary
the terms and conditions of this RFP including, but not limited to, the deadlines for submissions and submission
requirements. The County further reserves the right to cancel or withdraw this RFP at any time. The County also
reserves the right to negotiate mutually acceptable contract terms with the successful proposer.
DAYS OF COMPLETION:
Work shall be completed no later than April 30th 2027. The Contract time may be extended as approved by the
Camden County Board of Commissioners in an amount equal to time lost due to delays beyond the control of
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RFP #:27-4200-09 Gas Station Renovation Naval Base Kingsbay