City of Hoboken Southern Region- Floyd St. & Others

MANDATORY PREBID MEETING AT HOBOKEN CITY HALL, OCTOBER 1, 2026 AT 10 AM.
PROJECT MANUAL
City of Hoboken
Southern Region
Floyd St. & Others
INVITATION FOR BID NO. 2603 CID#IGTIA2601763, PI#0020437
September 16, 2026

City of Hoboken Southern Region Floyd St. & Others Invitation for Bid No. 2603
CID#IGTIA2601763,
PI#0020437
Table of Contents
INVITATION ................................................................................................................................................... 2
INSTRUCTION TO BIDDERS ............................................................................................................................ 3
SPECIAL PROVISION ...................................................................................................................................... 5
BID SHEET ...................................................................................................................................................... 6
BID SHEET TABLE - Project Total Summary ................................................................................................ 14
REPRESENTATION ....................................................................................................................................... 17
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT REQUIREMENTS ........................................... 19
CONTRACTOR AFFIDAVIT AND AGREEMENT .............................................................................................. 20
SUBCONTRACTOR AFFIDAVIT ..................................................................................................................... 21
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PRACTICE .............................................................................. 22
LEGAL AND CHARACTER QUALIFICATIONS ................................................................................................. 23
PRINCIPALS AND REFERENCES .................................................................................................................... 24
OATH ........................................................................................................................................................... 25
BID BOND .................................................................................................................................................... 26
CHECK LIST .................................................................................................................................................. 28
CONTRACT FOR SERVICES ........................................................................................................................... 29
PART B: PERFORMANCE BOND ................................................................................................................... 34
PART C: PAYMENT BOND ............................................................................................................................ 36
PART D: AFFIDAVIT OF PAYMENT OF CLAIMS ............................................................................................. 39
PART E: CERTIFICATE OF INSURANCE ......................................................................................................... 40
PART F: DRUG FREE WORKPLACE CERTIFICATION ...................................................................................... 41
SPECIAL CONDITIONS .................................................................................................................................. 42
SPECIAL PROVISIONS ................................................................................................................................... 44
GENERAL CONDITIONS ................................................................................................................................ 46
SUMMARY SHEET ........................................................................................................................................ 78
TYPICAL SECTION ........................................................................................................................................ 79
MAPS ........................................................................................................................................................... 80
Prepared by:
Roberts Civil Engineering, LLC
St. Simons | Savannah | Jacksonville | Charleston
Ph. 912-638-9681
RobertsCivilEngineering.com
1

City of Hoboken Southern Region Floyd St. & Others Invitation for Bid No. 2603
CID#IGTIA2601763,
PI#0020437
INVITATION
City of Hoboken
537 Palm Street
Hoboken, GA 31542
915-458-2171
DATE: September 16, 2026
PROJECT NAME: Southern Region Floyd St. & Others
BID NO.: 2603 CID#IGTIA2601763, PI#0020437
MANDATORY PRE-BID CONFERENCE: Thursday October 1, 2026, 10 AM
BID OPENING: Thursday, October 15, 2026 at 10 AM
______________________________________________________________________________
This is an invitation to submit a bid to City of Hoboken for the Southern Region Floyd St. &
Others, as indicated herein. Sealed bids will be received at 537 Palm Street, Hoboken, GA
31542 up to 10 AM, Thursday, October 15, 2026, at which time they will be opened and publicly
read.
Instructions for preparation and submission of a bid-proposal are contained in this packet. Bids
must be typed or printed in ink. Bids submitted as a result of this invitation must include the
"Bidders Response Schedule" and be returned in a sealed envelope or container marked, "SEALED
BID" with the applicable "BID NUMBER" on the outside. No bid can be considered unless so
received. If you do not quote, please return a signed bid invitation sheet and state reason.
Otherwise, your name may be removed from our vendors list.
The non-mandatory pre-bid conference will be held on Thursday October 1, 2026 at 10 AM at the
address mentioned above. Any questions and / or misunderstandings that may arise from this
invitation shall be emailed to jnajar@robertscivilengineering.com one week prior to the bid
opening. Answers to questions submitted that materially change the conditions and
specifications of this invitation for bid will be promulgated to all addressees as an addendum.
Any discussions or documents will be considered non-binding unless incorporated and
promulgated in an addendum.
City of Hoboken provides equal opportunity for all businesses and does not discriminate against
any person or business because of race, color, religion, sex, national origin, handicap or veteran
status. This policy ensures all segments of the business community have access to supplying the
goods and services needed by City of Hoboken.
The City of Hoboken reserves the right to waive all technicalities, reject any or all bids, and
make the award in their best interest.
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City of Hoboken Southern Region Floyd St. & Others Invitation for Bid No. 2603
CID#IGTIA2601763,
PI#0020437
INSTRUCTION TO BIDDERS
1. Intent: It is intended that the Instructions to Bidders, General Conditions, and Detailed
Specifications shall define and describe the complete work to which they relate.
2. Work to Be Done: This project consists of 1.90 Miles +/- Patching, Leveling, Resurfacing,
and Striping on Floyd Street and Others.
3. Site Examination: The Bidder is advised to examine the location of the work and to inform
himself/herself fully as to its conditions, the conformation of the ground, the character,
quality and quantity of the products needed preliminary to and during the prosecution of
the work; the general and local conditions, and all other matters which can in any way
affect the work to be done under the Contract. Failure to examine the site will not relieve
the successful bidder of his obligation to furnish all products and labor necessary to carry
out the provisions of his contract.
The Bidder shall notify the Owner of the date and time he proposes to examine the
location of the work. The Bidder shall confine his examination to the specific areas
designated for the proposed construction, including easements and public rights of way.
The Bidder is solely responsible for any damages caused by his examination of the site.
4. Bid and Contract Security: Each Proposal must be accompanied by a bid bond for an
amount equal to at least five percent (5%) of the amount bid. If for any reason
whatsoever the Bidder withdraws from the competition after opening the bids, or if
he/she refuses to execute the Contract, the Owner will proceed on the Bid Bond. The
Surety of the Bid Bond, Performance Bond, and Payment Bond shall be a surety company
authorized to do business in the State of Georgia, shall be listed in the Department of
the Treasury Circular 570, and shall have an underwriting limitation in excess of 100% of
the bid amount. The Bonds and Surety shall be subject to approval by the Attorney for
the Owner.
Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a
certified and effectively dated copy of their power of attorney.
5. Determination of Successful Bidder: The Contract will be awarded to the lowest
responsive, responsible bidder, if awarded, but the Owner has the authority to reject any
bid at its discretion.
(a) Responsibility: The determination of the bidder's responsibility will be made by
the Owner based on whether the bidder:
1. Maintains a permanent place of business.
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City of Hoboken Southern Region Floyd St. & Others Invitation for Bid No. 2603
CID#IGTIA2601763,
PI#0020437
2. Has the appropriate technical experience.
3. Has adequate plant and equipment to do the work properly and
expeditiously.
4. Has suitable financial means to meet obligations incidental to the work.
The Bidder shall furnish to the Owner all such information and data for this purpose as
the Owner may request. The Owner reserves the right to reject any bid if the evidence
submitted by, or investigation of, the bidder fails to satisfy the Owner that he is properly
qualified to carry out the obligation of the Contract.
(b) Responsiveness: The determination of responsiveness will be made by the Owner
based on a consideration of whether the Bidder has submitted a complete
Proposal form without irregularities, excisions, special conditions, or alternative
bids for any item unless specifically requested in the Proposal form.
6. Bid Alternates: Bidders are requested to review Bid alternates as outlined on the
Proposal Form.
7. Contract Time: Contract time shall consist of One Hundred Eighty (180) consecutive
calendar days for the completion of work, to be computed from the date of the Notice
to Proceed. The work shall be completed within sixty (60) calendar days upon start of
paving operation. Failure to complete the paving operations within the specified time
will result in liquidated damages to be assessed in accordance with subsection 108.08
of the specifications.
8. Submission of Bids: Bids shall be submitted at the time and place indicated in the
Invitation to Bid. It is the responsibility of the Bidder to have the sealed bids at City Hall
20 minutes prior to the time of opening if the Bidder is not attending the opening.
On the outside of the envelope containing the bid shall be noted the following:
IFB # 2603 CID#IGTIA2601763, PI#0020437 City of Hoboken Southern Region Floyd St. &
Others
9. Proposal Form: Bids shall be submitted on the Proposal Forms included. Bids shall be
based upon unit prices for estimated quantities excepting where bid items require lump
sum proposals as indicated by the Proposal Form. Where errors or omissions result in
discrepancies in bid totals, prices per unit as submitted will be binding.
Final payment will be based upon actual in-place measured quantities, excepting where
lump sums are requested for bid items.
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CITY OF HOBOKEN
SPECIAL PROVISION
P.I. No.: 0020437 COUNTY: BRANTLEY -
City of HOBOKEN
SECTION 108 - PROSECUTION AND PROGRESS
Retain Sub-Section 108.08 as written and add the following:
108.08. Failure or Delay in Completing Work on Time
C. Intermediate Completion
An overall Completion Date has been established. However, it is necessary to
complete certain portions of The Work at an earlier time.
The following items of work and corresponding intermediate completion times are
required:
Complete Paving Operations
1. Failure to complete all paving operations (eg., shoulder clipping, patching,
leveling, resurfacing, etc.) within SIXTY (60) calendar days, from the start
of any of the paving operations, will result in the assessment of Liquidated
Damages at a rate of $500 per calendar day.
4A

City of Hoboken Southern Region Floyd St. & Others Invitation for Bid No. 2603
CID#IGTIA2601763,
PI#0020437
BID SHEET
QUOTATION FROM (BIDDER):
1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
agreement with OWNER in the form included in the Contract Documents to perform and
furnish all Work as specified or indicated in the Contract Documents for the Bid Price and
within the Bid Times indicated in this Bid and in accordance with the other terms and
conditions of the Contract Documents.
2. BIDDER accepts all the terms and conditions of the Invitation and Instructions to Bidders,
including without limitation those dealing with the disposition of Bid security. This Bid
will remain subject to acceptance for 60 days after the day of Bid opening, or for such
longer period that BIDDER may agree to in writing upon request of OWNER.
3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:
(a) BIDDER has examined and carefully studied the Plans (if any) and Specifications
for the work and contractual documents relative thereto, and has read all
Technical Provisions, Supplementary Conditions, and General Conditions,
furnished prior to the opening of Bids; that BIDDER has satisfied himself relative
to the work to be performed.
(b) BIDDER further acknowledges hereby receipt of the following Addenda:
ADDENDUM NO. DATE
Bidders are advised that it is their responsibility to verify that any and all amendments have
been received prior to submission of the bid. In case any bidder fails to acknowledge receipts
of any such amendments in the space provided on the bid form, the bid will nevertheless be
construed as though the amendment have been received and acknowledged, and the
submission of the bid will constitute acknowledgement of the receipt of amendments.
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City of Hoboken Southern Region Floyd St. & Others Invitation for Bid No. 2603
CID#IGTIA2601763,
PI#0020437
(c) BIDDER has visited the site and become familiar with and is satisfied as to the
general, local, and site conditions that may affect cost, progress, performance and
furnishing of the Work;
(d) BIDDER is familiar with and is satisfied as to all federal, state, and local Laws and
Regulations that may affect cost, progress, performance and furnishing of the
Work.
(e) BIDDER is aware of the general nature of Work to be performed by OWNER and
others at the site that relates to Work for which this Bid is submitted as indicated
in the Bidding Documents.
(f) BIDDER has correlated the information known to BIDDER, information and
observations obtained from visits to the site, reports and drawings identified in
the Bidding Documents and all additional examinations, investigations,
explorations, tests, studies and data with the Bidding Documents.
(g) BIDDER has given ENGINEER written notice of all conflicts, errors, ambiguities or
discrepancies that BIDDER has discovered in the Bidding Documents and the
written resolution thereof by ENGINEER is acceptable to BIDDER. The Bidding
Documents are generally sufficient to indicate and convey understanding of all
terms and conditions for performing and furnishing the Work for which this Bid is
submitted.
(h) This bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any
agreement or rules of any group, association, organization or corporation; BIDDER
has not directly or indirectly induced or solicited any other Bidder to submit a false
or sham Bid; BIDDER has not solicited or induced any person, firm or corporation
to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself
any advantage over any other Bidder or over OWNER.
4. BIDDER will complete the Work in accordance with the Contract Documents for the
following price(s):
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City of Hoboken Southern Region Floyd St. & Others Invitation for Bid No. 2603
CID#IGTIA2601763,
PI#0020437
Quantity Table - Floyd St.
FOR INFORMATIONAL PURPOSES ONLY
Road Name: FLOYD ST. L X W: 0.11 mi X 20'
From: Palm. St. To: Church St.
Line Item DOT
Item Description Qty Unit
No. Ref. No.
1. 150 Traffic Control 1 LS
2. 210 Grading Shoulders (including hauling for removal) 0.11 MI
Asphalt Level Course @65 lbs/sy including
3. 402 43 TN
bituminous material
4. 402 Asphalt Surface Course 9.5 mm @135 lbs/sy 88 TN
5. 402 4" Asphalt Deep Patch 0 TN
6. 652 5" Solid Traffic Stripe - Yellow 1173 LF
7. 652 5" Solid Traffic Stripe - White 0 LF
8. 24" Stop Bar 2 EA
9. Railroad Symbol 0 EA
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City of Hoboken Southern Region Floyd St. & Others Invitation for Bid No. 2603
CID#IGTIA2601763,
PI#0020437
Quantity Table - Franklin St.
FOR INFORMATIONAL PURPOSES ONLY
Road Name: FRANKLIN ST. L X W: 0.11mi X 20'
From: Palm. St. To: Church St.
DOT
Line Item
Ref. Item Description Qty Unit
No.
No.
1. 150 Traffic Control 1 LS
2. 210 Grading Shoulders (including hauling for removal) 0.11 MI
Asphalt Level Course @65 lbs/sy including
3. 402 43 TN
bituminous material
4. 402 Asphalt Surface Course 9.5 mm @135 lbs/sy 88 TN
5. 402 4" Asphalt Deep Patch 0 TN
6. 652 5" Solid Traffic Stripe - Yellow 1173 LF
7. 652 5" Solid Traffic Stripe - White 0 LF
8. 24" Stop Bar 2 EA
9. Railroad Symbol 0 EA
9