Road Resurfacing Naval Base Kingsbay

BOARD OF COUNTY COMMISSIONERS
PROJECT:
ROAD RESURFACING NAVAL BASE KINGSBAY
REQUEST FOR PROPOSAL # P27-4200-08
PROPOSAL DUE: October 15th 2026 2:15PM
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RFP # P27-4200-08 Camden County Naval Base Kingsbay Road Resurfacing -USS Daniel Webster

CAMDEN COUNTY BOARD OF COMMISSIONERS
Naval Base Kingsbay Road Resurfacing - USS Daniel Webster
NOTICE TO PROPOSERS
The Camden County Board of Commissioners is seeking proposals to furnish all labor, equipment,
and materials for conducting road resurfacing on existing paved roads on the Naval Base Kingsbay.
SUBMISSION: One (1) original and three (3) copies of required proposal document must be submitted in
a sealed envelope marked "ROAD RESURFACING PROJECT Naval Base Kingsbay- Proposal #P27-
4200-08", mailed or dropped off at the address below.
U.S. Postal Service: FEDEX/UPS:
Camden County Board of Commissioners Camden County Board of Commissioners
Attn: Purchasing Office Attn: Purchasing Office
P.O. Box 99 200 E. 4th St.
Woodbine, GA 31569 Woodbine, GA 31569
The proposal opening will be conducted in person on October 15th, 2026, at 2:15PM, in the historic court
room, located at 200 East 4th Street, Woodbine, GA 31569. Proposal prices will not be read.
Proposals will be accepted at the above address until the time and date specified above, and immediately after
will be publicly opened and contractor names only will be read aloud.
Proposals received after the required time or in any other location other than the Purchasing Office will not be
accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to
shipping carrier. Faxed submissions will not be accepted.
All proposals submitted in response to this request shall become the property of Camden County and will be a
matter of public record available for review after award.
Proposals may be withdrawn by written request only if the request is received prior to the time and date set for
the opening proposals. Negligence on the part of the proposer in preparing the proposal confers no right of
withdrawal or modification of the proposal after it has been opened. No proposal may be withdrawn for a
period of Ninety (90) days after the time and date of opening of proposals.
QUESTIONS: regarding this project may be directed in writing to the Purchasing Officer, Kelsey Kelley, at
200E. 4th Street, Woodbine, Georgia 31569. All questions shall be received by October 5th 2026 and answered
by October 8th 2026. Questions must be emailed to bids@camdencountyga.gov .
BONDS: The successful proposer will be required to furnish a, Performance Bond and Payment Bond, on or
before the issuance of Notice to Proceed, each in the amount of 100% of the Contract Amount. All other required.
Contract Documents must be fully completed and executed by the Contractor and his/her Surety, and submitted
to the Owner on or before the issuance of Notice to Proceed. The Owner reserves the right to reject any or all
bids, to waive informalities and to re-advertise, pursuant to federal and state law.
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RFP # P27-4200-08 Camden County Naval Base Kingsbay Road Resurfacing -USS Daniel Webster

SCOPE OF WORK
Contractor will provide all labor, materials, equipment, and incidentals for the purpose of full width milling and
repaving 1.5" (165 #/sy) of 12.5 mm superpave asphalt, thermoplastic striping, loop detectors and replacing
pavement markers on specified roads (Approximately 1.48 centerline miles). All deceleration lanes will be
included. Temporary paint markings will be required after resurfacing as indicated in section 653 of GDOT
specifications to include stop bars, cross walks, railroad crossings, edge lines, lane lines and center lines. All
work to be done in accordance with the Georgia Department of Transportation Standard Specifications
Construction of Transportation Systems, Current Edition (2021), Supplemental Specifications and Special
Provisions for all bid line items to include. Weblink address indicated below.
Milling shall be variable depth (1.5" typical) which will require no land disturbing activities for earth shoulder
building and grassing items. Milling in some areas may require a 2' mill head to accomplish milling
adequately. Care must be taken to avoid damaging manhole lids, water valves, etc. CONTRACTOR will have
discretion on removing any manhole covers and rings and water valve jackets. If removed, temporary covers
will be of adequate size and strength to ensure no material enters the voids. After re-installation, a final
inspection will be conducted to ensure no obstructions exist. Intersecting roadways will have a smooth
transition to the original pavement. Millings shall belong to the County and will be hauled and dumped by the
CONTRACTOR to a location no more than ten (10) miles away. Millings delivered to the County should be
free of large chunks of asphalt roadway, material should be no larger than a No. 3 sieve or 2 12 inches.
Place leveling course as either spot leveling or full width leveling or both at the direction of the Engineer.
In milled areas, all patching shall be at least one half the lane width at a six (6) inch depth at locations
designated by the engineer before performing milling and resurfacing operations.
All loop detectors shall be installed from the loop to the control cabinet/boxes. A sufficient length of
excess wire shall be provided inside each control cabinet/box to facilitate convenient termination by
Kings Bay.
The contractor shall provide a 48-hour notice prior to commencing loop work to allow SERCO the
opportunity to be onsite during the installation of the loops.
Road shoulders will be clipped prior to the asphalt overlay by Camden County Department of Public Works.
See Appendix A and B for Road list and maps.
See Appendix C for Contractor Solid Waste Form
See Appendix D for Details & Drawings
Laydown areas for equipment and materials will be available for the contractor on the base.
* Background Checks will be required for any person accessing the base. There will be a process to
follow prior to beginning work and some of the work will require to enter the base and go through
security gates each day.
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RFP # P27-4200-08 Camden County Naval Base Kingsbay Road Resurfacing -USS Daniel Webster

**Coordination with Camden County Public Works Director and Base Security is going to be critical,
especially work performed around the security gates.
***Work Schedules may be flexible to include night or weekend work to work around traffic patterns.
Section 150, 205, 310, 400, 402,413, 432, 647, 653, 654, 828 are all bid line items.
http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/2021StandardSpecifications.pdf
SPECIFICATIONS
1. Work under this contract consists of furnishing all labor, material, tools, equipment and incidentals
necessary to perform road resurfacing/pavement preservation on existing paved roads as indicated below.
The contractor shall provide and manage personnel who are to perform and complete the construction as
specified herein to ensure that work is done in a safe, effective, and timely manner.
2. All roads are listed below.
3. Contract requirements: Contractors submitting bids shall certify in writing and submit with their bid that
they possess or will possess all necessary equipment and personnel to fulfill the terms of the contract and
be ready to begin upon award of authorized contract.
4. Personnel Requirements:
a. Supervisor - The contractor shall have a competent and experienced supervisor/foreman on duty
at all times when work is being performed under this contract.
b. Crew - The contractor shall at all times provide staff and staffing levels able to perform the work
in accordance with this contract.
c. Dress Code - The minim dress code for contractor personnel for this contract shall be a clean and
complete outfit, including pants, work boots, shirt and high visibility safety vest.
d. All personnel working on base will be required to have a background check through Naval Base
Kings Bay prior to work on the base.
5. Equipment:
a. The equipment used shall be of sufficient type, capacity, and quantity to safely and efficiently
perform the work specified in this contract. Equipment utilized by the contractor shall meet the
following requirements:
i. All equipment shall be equipped with all necessary lighting and flags to provide for a safe
operation.
ii. The equipment used by the contractor shall provide for a quality job at all times.
iii. Support vehicles, such as pickups and service trucks, shall be contractor equipped with a
minimum of one (1) revolving or strobe type light with amber lens.
6. Safety and Traffic Control Requirements:
a. Equipment or materials moved on or across the traveled way at other times shall be done in
a manner as not to unduly interfere with traffic.
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b. The contractor shall, at all times, conduct his work so as to ensure the least possible
obstruction of traffic. The safety and convenience of the general public and the residents along
the roadway and the protection of persons and property shall be provided for by the contractor as
specified in the State of Georgia, Department of Transportation Standard Specifications Sections
104.05, 107.09 and 150. Traffic whose origin and destination is within the limits of the project
shall be provided ingress and egress at all times unless otherwise specified by the County. The
ingress and egress includes entrances and exits via driveways at various properties, and access to
the intersecting roads and streets. The contractor shall maintain sufficient personnel and
equipment (including flaggers and traffic control signing) on the project at all times,
particularly during inclement weather, to ensure that ingress and egress are safely provided
when and where needed. Two-way traffic shall be maintained at all times, utilizing pilot vehicles,
unless otherwise specified or approved by the County. In the event of an emergency situation, the
Contractor shall provide access to emergency vehicles and/or emergency personnel through or
around the construction area. Any pavement damaged by such an occurrence will be repaired by
the Contractor at no additional cost to the County. The contractor shall furnish, install and maintain
all necessary and required barricades, signs and other traffic control devices (including suitable
lighting for night work) in accordance with the MUTCD and DOT specifications, and take all
necessary precautions for the protection of the workers and safety of the public.
c. All scheduled operations shall be performed during the hours of daylight (unless approved by the
County Public Works Director or its delegate).
d. The contractor shall not allow any debris to be thrown onto or remain on any road surface
or ditch by the equipment or contractor personnel. Any substantial vegetation or debris that
may interferes with vehicle traffic or road maintenance operations will be removed by the contract
from the right-or-way and disposed of in the nearest wooded area. The removal of debris from
road surfaces and ditches should be done in a timely manner, preferably daily, as to limit the
likelihood of liable issues or maintenance interruptions.
e. Contractor equipment shall be parked in a safe location so as not to interfere with traffic.
f. The contractor shall suspend operations if weather conditions are such that operations cannot be
carried out in a safe and effective manner.
g. The contractor shall notify the Public Works Director, in writing, of any accident that involves the
contractor while fulfilling this contract.
h. In the event that any damage occurs during and is caused by the equipment used for the project,
the contractor will be required to repair or replace the damaged item with a like item at the
contractor's expense.
i. The contractor shall use proper signage and advanced warning signs as needed to ensure
safety of all personnel within the workspace.
7. Quality Acceptance:
a. For the purpose of inspection and control, the Public Works Director or his delegate will monitor
the contractor's progress and performance as work is performed.
b. Restoration and clean-up work shall be performed daily. Operations shall be suspended if
the contractor fails to accomplish restoration and clean-up within an acceptable period of
time. Any existing or new debris shall be removed from gutters, sidewalks, yards, driveways, etc.
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RFP # P27-4200-08 Camden County Naval Base Kingsbay Road Resurfacing -USS Daniel Webster

within the project limits. Failure to perform clean-up activities may result in suspension of the
work.
8. Guarantee of work
a. Except as otherwise specified, all work shall be guaranteed by the contractor against defects
resulting from the use of inferior materials, equipment or workmanship for one (1) year from the
date of final acceptance.
9. Environmental Reporting *SEE APPENDIX C.
a. The contractor shall submit, during the period of this contract, solid waste reports on a monthly
basis using the Navy's standard form. These reports are to be submitted to the NBKB Public Works
Department's Environmental Division. The contractor can call 912-573-8263/4048 to receive the
email address that these reports are to be sent to and to get a copy of the standard form.
b. Any solid waste, including asphalt and asphalt millings, that is sent to the Camden County Landfill
shall follow the landfill's requirements for disposal of "Special Waste".
c. For any solid waste that is sent to another location, the contractor shall provide a certification to
the NBKB Public Works Department's Environmental Division which shall include the waste
facility's tax identification number, EPA or State registration number; business address, and phone
number.
d. For any solid waste that is to be retained for the contractor's own use, the information required in
Item 8.(c) above is to be submitted on the monthly solid waste report.
INSURANCE REQUIREMENTS
The Contractor must agree to maintain Workers' Compensation and liability insurance for a minimum of one
million dollars ($1,000,000) to protect the County from liability claims for damages because of bodily injury,
including death, and from liability for damages to property. The contractor will furnish a certificate of said
insurance to the Camden County Board of Commissioners before beginning the work or with submission of
proposal if listed as part of the required documents.
NO CORRECTIONS
Once a competitive proposal is submitted, the County shall NOT accept any request by any proposer to correct
errors or omissions in any calculations or competitive price submitted. The only exception to allow a correction
is the mistake must be clerical or mathematical in nature; it cannot be an error in judgment such as failure to
properly price performance costs; the nature of the mistake must be readily apparent on the face of the bid itself;
and the intended bid price must be apparent as well. The bidder cannot resort to bid-preparation worksheets to
prove its intended bid price. Based on the above circumstances, the allowance of the correction will be at the
discretion of the Camden County Board of Commissioners.
AWARD
The contract to purchase will be awarded to the most responsible, responsive bidder whose submission,
conforming to the solicitation, will be most advantageous to the Camden County Board of Commissioners, price
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and other factors conferred, such as quality of equipment, conformity of the specifications and warranty. Any
proposer who is in default to the Camden County Board of Commissioners at the time of submittal of the proposal
shall have that proposal rejected.
The Camden County Board of Commissioners reserves the right to clarify any terms with the concurrence of the
Vendor; however, any substantial nonconformity in the offer, as determined by the Camden County Board of
Commissioners, shall be deemed non-responsive and the offer rejected. The Camden County Board of
Commissioners reserves the right to reject Proposals, or any part of any proposal, containing any additional terms
or conditions not specifically requested in the original conditions and specifications.
The Camden County Board of Commissioners reserves the right to reject any or all proposals, or any part of any
proposal, to award in part or in whole, to waive any informality in any submission, and to award a contract deemed
to be in the best interest of the Camden County Board of Commissioners. Camden County Board of
Commissioners reserves the right to accept or reject any and all responses, to waive irregularities, and to re-
advertise as may be determined to be in the best interest of the county.
The Camden County Board of Commissioners reserves the right, at any time, to modify, waive, or otherwise vary
the terms and conditions of this RFP including, but not limited to, the deadlines for submissions and submission
requirements. The County further reserves the right to cancel or withdraw this RFP at any time. The County also
reserves the right to negotiate mutually acceptable contract terms with the successful proposer.
DAYS OF COMPLETION
Work shall be completed no later than April 30st 2027. The Contract time may be extended as approved by the
Camden County Board of Commissioners in an amount equal to time lost due to delays beyond the control of
Contractor. Such delays shall include, but not be limited to, acts or neglect by Owner or others performing
additional work, fires, floods, abnormal weather conditions or acts of God.
HOLD HARMLESS
The Vendor will indemnify, defend, and hold harmless the Camden County Board of Commissioners from loss
for all suits, actions, or claims of any kind brought as a consequence of any negligent act or omission by the
Vendor. The Vendor agrees that this clause shall include claims involving infringement of patent or copyright.
For purposes of this document, "County" and "Vendor" includes their employees, officials, agents and
representatives.
RESTRICTED COMMUNICATION:
From the issue date of this RFP until a successful Offeror is selected and the selection is awarded, proposers are
not allowed to communicate for any reason with any employees of the Owner, the Board, or members of the
Selection Committee with respect to this RFP or the Project, except for (i) submission of questions to Purchasing
Officer only as authorized by this RFP, (ii) during the pre-proposal conference, if applicable, (iii) during
scheduled and authorized interviews for purposes of evaluation, and (iv) during authorized negotiations following
opening of the Proposals. For violation of this provision, the Owner reserves the right to reject the Proposal of
the offending proposer. No verbal agreements will be binding upon the County.
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PAYMENT
Contractors shall provide their federal employer identification number on a standard W-9 form within 15 days
after award in order not to delay payment. Contractor shall submit request for payment directly to Camden County
for payment issuance. Invoices shall be submitted to: Camden County Board of Commissioners Attn: Jared
Beaudoin Public Works Director P O Box 99 Woodbine, GA 31569 jrbeaudoin@camdencountyga.gov
Monthly Payment: This section is to control payments and is entered into instead of the Georgia prompt payment
act O.C.G.A. 13-11-1. Not later than the fifth day of every month the Contractor shall prepare and submit a
Request for Periodic Payment, along with an Affidavit of Payment of Claims, covering the total quantities under
each item of work that has been completed from the start of the job up to and including the last day of the preceding
month, and the value of the work so completed determined in accordance with the schedule of values for such
items together with such supporting evidence as may be required by the Owner or its designee. This estimate may
also include an allowance for the cost of such materials and equipment required in the permanent work as has
been delivered to the site or stored in an approved location and suitably protected but not as yet incorporated for
the work. Under no circumstances shall any material or equipment, for which payment has been made by the
Owner to the Contractor, be sold, returned to the supplier or otherwise moved from the storage except for
incorporation into the work as covered in this contract without written authorization from the Owner. Not later
than the 30th day after submitting an accepted, approved and correct estimate along with all required
documentation (as per these contract documents) as detailed in the above paragraph, the Owner shall, after
deducting previous payments made, pay to the Contractor 90% of the amount of the estimate as approved by the
Owner, as long as the gross value of completed work is less than 50% of the total contract amount, or if the
Contractor is not maintaining his construction schedule to the satisfaction of the Owner, the Owner shall retain
10% of the gross value of the completed work as indicated by the current approved estimate. After the gross value
of the completed work becomes equal to 50% of the total contract amount within a time period satisfactory to the
Owner, than the Owner will continue to retain the 10% of the first 50% of the work but will not require any
additional retainage; provided, however, that if work is unsatisfactory or falls behind schedule, retention may be
resumed at the previous level after notification to the Contractor. Retention of contractual payments and the
retention of the escrow accounts for contracts for the installation, improvement, maintenance or repair of water
or sewer facilities shall be in accordance with the Georgia Retainage Law, Section 13-10-20, Article 2, as found
in the O.C.G.A. Before final payment is due, the Contractor shall submit evidence satisfactory to the County that
all payrolls, material bills, and other indebtedness connected with the work have been paid, except that in the case
of disputed indebtedness or liens, the Contractor may submit in lieu of evidence of payment an additional Surety
Bond satisfactory to the Owner guaranteeing payment of all such disputed amounts when adjudicated.
TERM OF AGREEMENT
The agreement shall become effective upon execution of a contract, the receipt of all required documents and
approval of the contract by Camden County Board of Commissioners.
GENERAL INSTRUCTIONS
Proposal must contain a manual signature of an authorized representative. Proposals must be typed or printed in
ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry must be initialed.
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RFP # P27-4200-08 Camden County Naval Base Kingsbay Road Resurfacing -USS Daniel Webster

REQUIRED DOCUMENTS TO BE SUBMITTED:
One (1) original and three (3) copies of documents which must include the following information:
1. Solicitation Schedule
2. References
3. E-Verify Contractor and/or Sub-Contractor/Sub-Subcontractor Affidavit
(Must be a Notarized Original)
4. List of Subcontractors
5. Statement of Bidder Qualifications
6. Non -Collusion
7. Proposal Signature Page & Addendums of applicable
8. ProposalFee Schedule
9. Outline of anticipated schedule of work to be performed and description of work to be performed
10. Copy of firm's current Certificate of Insurance
11. Copy of signed W-9
SOLICIATION SCHEDULE:
RFP Available 09/17/2026
Questions Due Date 10/05/2026
Proposal Due Date 10/15/2026 @ 2:15PM
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REFERENCES
Camden County Board of Commissioners requests a minimum of three, (3) references where work of a similar
size and scope has been completed. No references shall be the same as other references provided under this
proposal.
References
Bidders shall provide references on this form.
1. Firm Name______________________________________________________________
Brief Description of Project_________________________________________________
Completion Date__________________________________________________________
Contact________________________________Phone____________________________
Title_________________________________E-mail_____________________________
2. Firm Name______________________________________________________________
Brief Description of Project_________________________________________________
Completion Date__________________________________________________________
Contact________________________________Phone____________________________
Title_________________________________E-mail_____________________________
3. Firm Name______________________________________________________________
Brief Description of Project_________________________________________________
Completion Date__________________________________________________________
Contact________________________________Phone____________________________
Title_________________________________E-mail_____________________________
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RFP # P27-4200-08 Camden County Naval Base Kingsbay Road Resurfacing -USS Daniel Webster