Recycling Processing Services

June 5, 2026
INVITATION TO BID
Please note, the City of Auburn is updating its online bid notification system to
better communicate with those interested in bidding on City Projects. To receive
notifications bidders need to register in the City's Vendor Self Service (VSS)
System.
Those already registered in VSS will need to add their NIGP commodity codes.
Previously entered codes were removed from all vendor records in VSS during the
system update. Please note, NIGP commodity codes are required for vendors to
receive bid notifications.
1. GENERAL INFORMATION AND SUBMISSION REQUIREMENTS
Sealed bids will be received by the City of Auburn, Alabama, until 10:00 a.m., local
time, on Tuesday, June 30, 2026 in the Office of the City Manager, 144 Tichenor
Avenue, Auburn, Alabama, and then publicly opened and read for furnishing the
following:
Recycling Processing Services
Bid specifications are attached. The City of Auburn is requiring bid prices for
recycling processing services.
Please direct any questions to Catrina Cook at 334-501-3081 or ccook@auburnal.gov
Bids must be submitted on the attached form within a sealed envelope addressed:
Purchasing Officer, City of Auburn
144 Tichenor Avenue
Auburn, AL 36830
Envelope must be plainly mark e d on the outside as follows:
BID: Recycling Processing Services
OPENING: 10:00 a.m. local time
DATE:Tuesday, June 30, 2026

Recycling Processing Services
Invitation to Bid
Page 2 of 5
The City reserves the right to select the lowest responsible bidder as the best interest
of the City may require, to award the purchase contract from any of the bids, to reject
any or all bids, and to waive any informalities in bids received. Bid will be good for
sixty (60) days after being opened by the City of Auburn, Alabama.
2. CONTRACT AWARD
Award of the contracts, if to be awarded, will be made within sixty (60) calendar days
after opening of bids to the lowest responsible bidders whose proposal complies with
the requirements of the invitation to bid. Should no awards be made within the sixty
(60) days, all proposals will be rejected unless the successful bidders agree in writing
to a stipulated extension in the time limit for award. The successful bidders will be
notified by letter, mailed to the address shown on their proposal, that their bids have
been accepted and that they have been awarded a service contract. The City of
Auburn believes fully in equal opportunity in the provision of supplies, equipment,
construction and services. Positive steps should be taken to assure that minority
owned business enterprises, veteranowned business enterprises, or disadvantaged
owned business enterprises are given many opportunities to provide the above
mentioned services when economically feasible. Under Section 411650(d), the City
may award a contract to one of the above mentioned business types if their bid no
more than ten (10) percent greater than the bid of a foreign entity that is deemed the
lowest responsible bidder.
3. E-VERIFY AND NO-BOYCOTT CLAUSE
All bidders are required to be compliant with the BeasonHammon Alabama Taxpayer
and Citizen Protection Act, No. 2011535 Code of Alabama (1975) 31139 as amended
May 16, 2012 regarding employment practices. For all bidders that employ persons in
the State of Alabama, documentation of enrollment in EVerify should be included
with the bid and will be required as a condition for the award of any contract. All
bidders are advised that the award of the contact is conditioned on the bidder not
knowingly employing, hiring for employment or continuing to employ an
unauthorized alien within the State of Alabama. The awarded contract will contain a
provision whereby the bidder pledges not to violate federal immigration law.
Legislative Act 2016312 (the "Act") prohibits the City from entering into contracts with
any business entity that is actively engaged in or plans to engage in the boycott of a
person or an entity based in or doing business with a jurisdiction with which the State
can enjoy open trade; unless such business entity provides the goods or services for
at least 20 percent (20%) less than the lowest business entity in compliance with the
Act. All bidders understand and agree that in the awarded contract, the lowest

Recycling Processing Services
Invitation to Bid
Page 3 of 5
responsive bidder must either certify that it is in compliance with the Act and agree
that it will not violate the act during the term of the contract; or agree to offer the
goods or services for at least 20 percent (20%) less than the lowest business entity
certifying compliance with the Act.
4. LICENSING REQUIREMENTS
The successful bidder is responsible for acquiring the appropriate business licenses
and permits to conduct work with the City of Auburn. In addition to the business
license and permit requirements, the bidder is required to remit all applicable sales
and use tax, occupational license fees, and contractors/subcontractors license fee in
accordance with City ordinances and codes. In accordance with Section 3935 of
Sate Code, any nonAlabama bidders must submit a written opinion from an attorney
stating the amount and criteria, if any, of local preference granted by law to non
resident businesses in his state of residence. Questions regarding business license
and applicable taxes may be directed to the Revenue Office at (334) 5017239.
5. PAYMENT AND INVOICING
Contractor(s) awarded a contract shall submit invoices for services performed during
the preceding month no later than the fifth (5th) of each month. Charges on those
invoices shall reflect the amounts stated by the contractor on its bid proposal
form. No services shall be paid in advance. Invoices shall have payment terms of net
thirty (30) days. The City pays by invoice on each Friday of the month. Only invoices
received by Accounts Payable at least seven working days before the scheduled
check write will be included for payment disbursement in the upcoming check
write. The City reserves the right to inspect services performed prior to the releasing
of payment. Payment will only be released for services not in dispute. If you have any
questions concerning billing, contact the City's accounts payable office at (334) 501
7237 or coaaccountspay@auburnalabama.org.
6. INSURANCE REQUIREMENTS
When the contract(s) is awarded, the successful bidder(s) shall be required to provide
a certificate of insurance showing that it carries, or has in force, automobile liability
insurance, general liability insurance, workers' compensation insurance, and third
party dishonesty bond with the following limits of liability.
6.1 Limits of liability for automobile liability insurance shall be, a minimum, $1,000,000
combined single limit. If umpires drive personal vehicles to the work site, this
requirement is waived.

Recycling Processing Services
Invitation to Bid
Page 4 of 5
6.2 Limits of liability for general liability insurance shall be, at a minimum, $1,000,000
per occurrence; $1,000,000 personal and advertising injury; $1,000,000 general
aggregate; and $1,000,000 products/completed operations aggregate. General
liability insurance will include coverage for contractually assumed liability. If general
liability coverage is on a claimsmade basis, the successful bidder will maintain
coverage in force for a period of two years following the termination of the contract
at the limits specified in this paragraph.
6.3 Workers' compensation insurance shall provide statutory workers' compensation
coverage and employers' liability coverage with limits of, at a minimum, $500,000
(each accident); $500,000 disease (each employee); and $500,000 disease (policy
limit). If the bidder is not required by law to provide workers' compensation
insurance, the bidder understands and agrees that the bidder is responsible for any
workers' compensation type benefits incurred by it, its employees or subcontractors.
6.4 The certificate of insurance shall provide the City of Auburn thirty (30) days
written notice of cancellation of any of the coverages name in said certificate and
waivers of subrogation in favor of the City for each of the coverages shown on the
certificate.
6.5 The Cit y of Auburn shall be named as additional insured under the successful
bidders' general liability insurance and automobile liability insurance policies.
6.6 The successful bidder(s) shall require certificates of insurance for all
subcontractors. Subcontractors shall carry limits of insurance equal to or greater
than those carried by the successful bidder(s). These certificates shall evidence
waivers of subrogation in favor of the City and the successful bidder and shall be
made available to the City upon request.
6.7 The successful bidder(s) is responsible for payment of any deductibles or self
insured retentions. The successful bidder(s) insurance will be primary and non
contributory. If the successful bidder(s) carries higher coverage limits, the higher
limits shall apply.
6.8 Questions concerning insurance coverage may be directed to the Risk Manager,
McCarthy Autry at (334) 5017247.
7. INDEMNIFICATION
The successful bidder(s) agrees to indemnify, hold harmless, and defend the City of
Auburn, their officials, representatives, agents, servants, and employees from and
against any and all claims, actions, lawsuits, damages, judgments, liability and
expense, including attorneys' fees and litigation expenses, in whole or in part arising
out of, connected with, or in any way associated with the activities of the successful
bidder, its employees, or its subcontractors in connection with the work to be

Recycling Processing Services
Invitation to Bid
Page 5 of 5
performed under this contract. This obligation survives the payment of any loss by
the successful bidder's insurance carrier
8. LEGAL ACTION
Legal action arising from the performance of this contract will be filed in the Circuit
Court of Lee County, Alabama located in Opelika, Alabama or the Federal District
Court for the Middle District of Alabama - Eastern Division located in Opelika,
Alabama.
9. ASSIGNMENT OF CONTRACT
Any and all contracts entered into as a result of this invitation to bid may not be
assigned by the successful bidder(s) without the written permission of the City of
Auburn.
10. PRICING
All bid prices must remain firm throughout the contract term.
CITY OF AUBURN, ALABAMA
Erik Sprouse
Accounting and Financial Reporting Manager
FOR SPECIFIC INFORMATION CONCERNING THIS PROJECT, PLEASE CONTACT
CATRINA COOK AT 334.501.3081 or ccook@auburnal.gov

RECYCLING PROCESSING SERVICES BID
INTRODUCTION
The City of Auburn, Alabama ("City"), through its Environmental Services
Department, is soliciting sealed bids from qualified and experienced recycling
processors to receive, process, market, and manage recyclable commodities
generated through the City's Solid Waste and Recycling Program.
The City's objective is to divert clean and marketable recyclable materials from
landfill disposal in a cost-effective and environmentally responsible manner
while promoting sustainable recycling practices, public education, and
operational efficiency. The City seeks to establish a partnership with a
qualified processor capable of supporting the City's long-term recycling goals
and providing reliable recycling commodity management services.
The successful bidder shall furnish all labor, supervision, facilities, equipment,
transportation coordination, processing capabilities, and related services
necessary for the receipt, processing, marketing, and lawful disposition of
commingled loose recyclables and selected source-separated recyclable
materials delivered by the City in an automated side loader, front end loader,
rear loader or roll of truck to an approved processing facility.
The selected processor shall ensure that all recyclable materials are processed
in accordance with applicable federal, state, and local environmental
regulations and industry standards. The processor shall also maintain
adequate markets for recyclable commodities and provide reporting
documentation as requested by the City.
Interested firms are invited to submit sealed bids demonstrating their
qualifications, experience, processing capabilities, pricing structure, and
ability to fulfill the scope of services outlined in this solicitation.
GENERAL INFORMATION
The City currently provides curbside recycling collection services to
approximately 19,500 residential households and seeks proposals from

qualified processors for the receiving, processing, analysis and marketing of
loose single stream recyclable materials.
The City provides once a week pick up of garbage (household waste), trash
(yard waste) and recycling. Below are some statistics associated with these
-
divisions:
FY 2025 FY 2024 FY 2023 FY 2022 FY 2021
RECYCLING
COMMODI TIES 3,051 2,729 2,738 2,473 2,804
GARBAGE 18,003 17,804 17,992 17,676 17,059
BULKY/YARD WASTE 12,235 10,966 11,593 10,676 12,637
CUSTOMERS 19,454 18,838 18,284 17,902 17,283
SPECIFIC REQUIREMENTS
1. The Processor shall maintain a properly permitted recycling processing
facility and/or transfer station in compliance with all applicable
federal, state, and local regulations.
2. The Processor shall receive loose commingled recyclable materials
collected and delivered by City personnel and equipment.
3. The facility shall be capable of accepting materials Monday through
Friday between the hours of 6:00 a.m. and 4:00 p.m cst.
4. Saturday receiving hours shall be available upon reasonable advance
notice by the City.
5. The Processor shall provide all required scales certified in accordance
with applicable Alabama weights and measures requirements.
6. The Processor shall provide weight tickets for each delivered load at
the time of delivery and shall provide electronic reporting capabilities.
7. The Processor shall identify the final processing, analysis and end-
market destinations for recyclable materials.
8. The Processor shall ensure recyclable materials are processed in
accordance with accepted industry standards and environmentally
responsible practices.
9. The City reserves the right to inspect the Processor's facility during
normal business hours.
10. The Processor shall identify all contamination thresholds, unacceptable
materials, and applicable contamination charges in its proposal.

ACCEPTABLE RECYCLABLE MATERIALS
The City seeks processing services for loose commingled recyclable materials
including, but not limited to:
Fiber Materials
* Corrugated cardboard
* Mixed paper
* Newspapers
* Magazines
* Junk mail
* Office paper
* Paperboard
* Paper grocery bags
Plastics
* PET and HDPE bottles and containers
* Plastic jugs
* Food-grade plastic containers
* Rigid plastics acceptable within Processor's processing system
Metal Containers
* Aluminum beverage cans
* Steel food cans
* Mixed household metal containers
Excluded Materials
The following materials shall NOT be included:
* Glass bottles or glass containers
* Hazardous waste
* Medical waste
* Electronics
* Tires
* Construction and demolition debris
* Automotive fluids
* Yard waste
Processors may identify additional recyclable commodities accepted within
their response.

The City of Auburn reserves the right to reject any or all bids, waive
informalities or irregularities in the bidding process, and award a contract in
the best interest of the City.
Term of Engagement
It is anticipated that the engagement will be a three-year agreement with the option
to renew for two (2) additional three-year terms. Agreement will automatically renew
each year unless either party provides the other with 90 days written notice of
termination.
SUBMITTAL REQUIREMENTS
All proposals must follow the same format. To be accepted for evaluation,
the proposal format must address all required components in order. The aim
of the required format is to achieve a uniform evaluation process, to obtain
the maximum degree of comparability and to ensure that all proposals
receive the same orderly review.
1. Cover letter should include the following:
a. A brief introduction of the processor
b. Identification of the authorizing agent of the processor
c. Assurances of the ability by the processor to meet the insurance
and licensing qualifications as outlined in the proposal
2. Address of recycling facility and understanding of the scope of services
3. Highlights of the processor's qualifications to perform proposed
services
4. References
List of at least three (3) references where and when your processor
has provided similar services within the last five (5) years. Please
provide the name and telephone number of a contact person for
each reference
5. Fee Schedule
6. Timeline of processing begins October 1, 2026.

Bid Submission Form
TO: CITY OF AUBURN, AL
Submitted: ________________________________, (Date)
The undersigned, as Bidder, hereby declares that he or she has examined the scope
of work and informed themselves fully in regard to all conditions of the request for
bid; that they have examined the equipment list and specifications for the contract
and contractual documents relative thereto; and have read all special provisions
furnished prior to the opening of bids; that they have satisfied themselves relative to
the work to be performed.
The Bidder proposes and agrees, if this proposal is accepted, to provide data
processing, print, electronic and mail services for utility billings on a weekly basis.
Bid will be awarded based on an estimation of our annual usage of the pricing terms.
Price Proposal
REVENUE
PROCESSING PRICE
DESCRIPTION SHARE
PER TON
PERCENTAGE
Commingled collections average of 2,700 tons $ %
Miles to facility from 4277 Wire Road, Auburn, AL 36832 __________
Submission Checklist:
All 6 items listed on page 4 are included with this submission ____
EXCEPTIONS: If "none", so state here: _______________________________________________
If any exceptions of specifications are offered, attach full explanations to this bid.
BY: _________________________________________________________________________________
TITLE: ______________________________________________________________________________
ADDRESS: __________________________________________________________________________
CITY: _______________________________________________________________________________
STATE: _____________________________________________________________________________
PHONE: ____________________________________________________________________________