2026 Trench Drain Replacement Project_City of Manchester

REQUEST FOR BIDS
CONSTRUCTION SPECIFICATIONS
FOR
CITY OF MANCHESTER
ST. LOUIS COUNTY, MISSOURI
2026 TRENCH DRAIN
REPLACEMENT PROJECT
AUGUST 2026
CITY OF MANCHESTER
14317 MANCHESTER RD.
MANCHESTER, MISSOURI 63011
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I N D E X
CONSTRUCTION SPECIFICATIONS
FOR
TRENCH DRAIN REPLACEMENT PROJECT
CITY OF MANCHESTER
ST. LOUIS COUNTY, MISSOURI
AUGUST 2026
DESCRIPTION PAGE NUMBER
REQUEST FOR BIDS RB-1 TO RB-3
INSTRUCTIONS TO BIDDERS IB-1 TO IB-7
GENERAL CONDITIONS GC-1 TO GC-31
SPECIFICATIONS S-1 TO S-7
JOB SPECIAL PROVISIONS JSP-1 TO JSP-9
BID PROPOSAL FORM BF-1 TO BF-4
VARIOUS AFFIDAVITS & AFF-1 TO AFF-7
CERTIFICATIONS
NON-COLLUSION AFFIDAVIT NCA-1 TO NCA-2
PREAVAILING WAGE PW-1 TO PW-4
FORM & PERFORMACE P&MB-1 TO P&MB-3
AND MAINTENANCE BOND
FORM PAYMENT BOND PB-1 TO PB-2
CITY-CONTRACTOR AGREEMENT CC-1 TO CC-6
CONSTRUCTION PLANS & MAPS 6 SHEETS
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REQUEST FOR BIDS
The City of Manchester hereby gives notice that sealed bid proposals for the 2026
TRENCH DRAIN REPLACEMENT PROJECT will be received by the City of Manchester,
Missouri, at the City Hall, 14317 Manchester Road, until 10:00 a.m. on Tuesday
September 15, 2026. All bids will be opened and publicly read aloud at that time. Bids
received after said time will be returned unopened.
All bids shall be submitted in a sealed envelope and shall be clearly marked, "2026
TRENCH DRAIN REPLACEMENT PROJECT".
The City reserves the right to reject any or all bids, to waive informalities in bidding, to
negotiate with any or all bidders or others for more favorable or additional terms or
prices, and to accept the bid most advantageous to the City.
Plans and specifications may be obtained from Drexel Technologies, 135A Weldon
Parkway, Maryland Heights, MO 63043 / www.drexeltech.com / 314-872-0900. A
nonrefundable fee will be charged.
TO BE PUBLISHED IN THE MONDAY AUGUST 24, 2026, EDITION OF THE ST.
LOUIS COUNTIAN.
AFFIDAVIT TO BE FURNISHED.
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INSTRUCTIONS TO BIDDERS
For 2026 TRENCH DRAIN REPLACEMENT PROJECT (the "Project") in the City of
Manchester, Missouri
(the "City").
1. General
A. All work shall be constructed and completed in accordance with the specifications
for the same, relating to the construction of such improvements.
B. The Bid Documents are on file at Drexel Technologies, 135A Weldon Parkway,
Maryland Heights, MO 63043 / www.drexeltech.com / 314-872-0900 and on City of
Manchester website www.manchestermo.gov/bids.
C. Bid due date is Tuesday September 15, 2026, at 10:00AM (prevailing local time).
Bids received after the due date will not be considered. No exceptions.
2. Scope
Proposed construction for the Project will consist generally of installation of approximately
104 linear feet of street trench drain (4 locations) with appurtenances, and site restoration
in the City (the "Work").
3. Obtaining Bid Documents
Bid Documents include:
1. Request for Bids
2. Instructions to Bidders
3. General Conditions
4. Specifications
5. Job Special Provisions
6. Bid Proposal Form
7. Various Affidavits and Certifications
8. Non-Collusion Affidavit
9. Prevailing Wage
10. Form Performance and Maintenance Agreement
11. Form Payment Bond
12. City-Contractor Agreement
13. Construction Plans & Maps
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The Bid Documents shall also include any Exhibits or Attachments to the above
documents, any Addenda issued prior to receipt of bid proposals, all modifications, and
all documents included in the project manual for the Project, as such may be on file in the
office of Public Works in the City of Manchester. Copies of the Bid Documents may be
obtained at Drexel Technologies, 135A Weldon Parkway, Maryland Heights, MO 63043
/ www.drexeltech.com / 314-872-0900. A nonrefundable fee will be charged. The City
shall maintain a list of all persons and organizations who have obtained copies of the Bid
Documents.
4. Bid Proposals
A. Sealed bid proposals will be received in accordance with this Notice to Contractors.
B. Bids shall be submitted on the accompanying Bid Proposal form. The Bid Proposal
form includes the affidavits required of bidders and shall be notarized where the
bidder is required to submit such affidavits. Bids shall be sealed in an envelope
bearing only the printed endorsement "BID OPENING: 2026 TRENCH DRAIN
REPLACEMENT PROJECT". In the case of proposals to be sent by mail, the
envelope shall be placed in an outer or mailing envelope and endorsed as noted
above.
C. Bid Submittals shall be accompanied by the following:
1. Documentation showing the bidder's participation in a federal work
authorization program, pursuant to Section 285.230 R.S.Mo. and in accordance
with paragraph 13 of these Instructions to Bidders.
2. Proof of lawful presence of the Authorized Representative of the Contractor,
pursuant to Section 208.009 R.S.Mo. and in accordance with paragraph 13 of
these Instructions to Bidders
3. Bid security in the amount of five (5%) percent of the Base Bid (exclusive of
numbered Alternates) as indicated on the Bid Proposal form shall accompany the
bid submittal. Bid security shall be in the form of a bank draft or certified check
and drawn upon a responsible, solvent bank and payable to the City or a
satisfactory Bid Bond executed by the bidder and by a good and sufficient surety
authorized to do business in Missouri. A Bid Bond shall be in substantially the
form provided in the Bid Documents. The bid security shall be refunded or returned
to the bidder upon the faithful performance of the conditions of the Bid Proposal to
the satisfaction of the City.
4. A Subcontractor Utilization Form identifying the Subcontractors and
Suppliers the bidder proposes to utilize in the performance of the Project, in
accordance with the General Conditions.
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5. A satisfactory Affidavit of Non-Collusion in substantially the form provided
in the Bid Documents.
6. Certificates of insurance showing evidence of required insurance coverage
in accordance with the City-Contractor Agreement
7. At least three (3) references regarding prior work of the bidder on public
works contracts in Missouri.
D. No bid shall be considered unless the offering bidder shall furnish evidence
satisfactory to the City that the bidder has the necessary facilities, ability and
pecuniary resources to fulfill the conditions of the Contract Documents. The low
bidder or any other bidder may be required to submit financial statements.
E. All bids shall be made for materials in the different classes furnished in the Work
complete, and no bid proposal will be made or considered on any part of the Work
not complete in place, nor on materials except in completed work, unless
specifically otherwise provided for in the Plans and Specifications.
F. Attention of the bidders is directed to the requirement that Work on the Project
shall be commenced within 30 days following written notice to the Contractor to
proceed and the Project be completed within a period of 120 consecutive calendar
days from the date of such notice, unless an extension of time is approved by the
City.
G. No bid shall be withdrawn after the opening of bids for a period of ninety (90)
calendar days after the closing time for acceptance of bids. Any bidder may
withdraw a bid personally or by written request at any time prior to the closing time
for the acceptance of bids.
H. Addenda may be issued during the bidding period. All Addenda shall become a
part of the Bid Documents and shall be binding on all Bidders. Bidders shall
include resultant costs in the Base Bid. The City will issue Addenda to all known
persons and organizations who have obtained copies of the Bid Documents,
however, it is the duty of a Bidder to ensure that such Bidder has obtained all
Addenda prior to submission of a bid.
I. Where the Bid Documents stipulate a particular product, substitutions will be
considered up to (seven) 7 days before receipt of bids. When a request to
substitute a product is made, the City may approve the substitution and if
approved, will issue an Addendum to known Bidders. The submission shall provide
sufficient information to determine acceptability of such products and shall provide
complete information on required revisions to other work to accommodate each
proposed substitution. Bidders shall not include a substitution in a Bid unless such
substitution is submitted and approved as provided in this paragraph.
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5. Itemized Bids
Each bid shall be itemized in component parts as set out on the Unit Price Extension
Sheet form to be submitted on or before the date and time for receiving bids. Each bid
shall specify unit prices for all items and shall make extensions based upon the quantities
listed. The sum of the products of the quantities listed in the Unit Price Extension Sheet
form as submitted, multiplied by the unit price bid, shall constitute the gross sum Base
Bid, which shall be entered on the Bid Proposal form.
6. Approximate Quantities
All quantities are approximate. Quantities provided in the Bid Documents are not
guaranteed by the City and are used solely for the purpose of comparing bids and may
or may not represent the actual quantities encountered on the Project. The City shall pay
according to the actual work in place, as provided in the Contract Documents.
7. Bidder's Duties
A. Bidders shall thoroughly examine the Plans and Technical Specifications for the
Project, and also the Project site, shall inform themselves fully of the conditions relating
to construction and labor under which the Work will be performed and shall judge for
themselves all the circumstances affecting the cost and nature of the Work and the
Project. By submitting a bid, each bidder represents that the bidder has inspected the
Project site and is thoroughly familiar with the Bid Documents and all requirements for
performance of the Work and failure of the bidder to do so shall not relieve the successful
bidder of the obligation to furnish all labor, materials and equipment necessary to carry
out the provisions of the Contract Documents and to complete the Project in accordance
with the Contract Documents for the consideration set forth in the bid submitted.
B. In a case of doubt as to the true meaning of any part of the Plans and Technical
Specifications, or any other of the Bid Documents, any person who has obtained a copy
of the Bid Documents may submit to the City a written request for an interpretation thereof
no later than seven (7) days before the date set for receipt of bids. Questions or
requests for interpretation submitted via phone or voicemail will not be answered.
The person submitting the request shall be responsible for its prompt delivery. Any such
interpretation will be rendered only by written Addendum duly issued and a copy of such
addendum will be mailed or delivered to each person listed by the City as having obtained
a copy of the Bid Documents. The City shall not be responsible for any other explanation
or interpretation of the Bid Documents.
C. Contractor agrees that if it believes any provision, requirement, certification, or
other obligation or waiver whatsoever contained within the Bid Documents, including all
certifications, affidavits, and the City-Contractor Agreement, is unlawful, the Contractor
must present the same in writing prior to execution of the City-Contactor Agreement so
that the City may determine whether the contract process should be held in abeyance,
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seek judicial determination, or take other appropriate action; provided that presentation
to the City of a claim, shall not obligate the City to take any specific course of action or
require any delay in the contacting process.
8. Bidder Disqualifications
No contract will be awarded by the City to any person, firm or corporation: (i) who has
been delinquent or unfaithful in any former contract for construction with the City; (ii)
who has defaulted as surety or otherwise upon any contractual monetary obligation to
the City; (iii) who appears on the Missouri Secretary of State's list of violators of the
Prevailing Wage Law; (iv) who is not authorized to do business in the State of Missouri;
(v) who is otherwise ineligible to be awarded a contract for the Project under applicable
federal, state, or local law.
9. Return of Bid Security
The City shall return the bid security of all except the three apparent lowest and best
bidders for the Project within ten (10) business days after the opening of bids. Bid security
of the three apparent lowest and best Bidders shall be returned within 48 hours after the
City has accepted a Payment Bond and a Performance and Maintenance Bond and has
approved and executed a City-Contractor Agreement.
10. Right To Reject Bids
The City intends to award a contract based on the bid that, in the City's sole discretion, is
the best, lowest, and most responsive bid that best meets the interests and requirements
of the City. The City reserves the right in the City's sole discretion to reject any and all
bids, to waive technicalities or deficiencies in any or all bids, to negotiate with any or all
bidders or others for more favorable terms or prices, and to award a contract to other than
the bidder submitting the lowest cost bid proposal, with or without negotiation. The City
reserves the right not to open a sole bid.
11. Statutory Preferences
In awarding this Agreement, the City shall give preference to all firms, corporations, or
individuals doing business as Missouri firms, corporations, or individuals, or which
maintain Missouri offices or places of business, when the quality of performance promised
is equal or better and the price quoted is the same or less. Additionally, the City shall give
preference to disabled veteran businesses (as that term is defined in Section 34.076
R.S.Mo.) doing business as Missouri firms, corporations, or individuals, or which maintain
Missouri offices or places of business, when the quality of performance promised is equal
or better and the price quoted is the same or less.
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To the extent permitted by federal laws and regulations, a contractor or bidder domiciled
outside the boundaries of the State of Missouri shall be required, in order to be successful,
to submit a bid the same percent less than the lowest bid submitted by a responsible
contractor or bidder domiciled in Missouri as would be required for such a Missouri
domiciled contractor or bidder to succeed over the bidding contractor or bidder domiciled
outside Missouri on a like contract or bid being let in the person's domiciliary state and,
further, the contractor or bidder domiciled outside the boundaries of Missouri shall be
required to submit an audited financial statement as would be required of a Missouri
domiciled contractor or bidder on a like contract or bid being let in the domiciliary state of
that contractor or bidder.
12. Award of Contract
A. Except in cases where the City exercises the right to reject any or all bids or to
negotiate with any or all bidders, the City will award a contract for the Work and the Project
as soon as practicable after closing of the time for accepting bids, to the bidder who has
submitted the lowest and best bid which complies in all respects with requirements of the
Bid Documents and which, in the City's sole discretion, best meets the interests and
requirements of the City.
B. The successful bidder shall be required within five (5) days of receipt of written
notification of award from the City to execute the City-Contractor Agreement and to
furnish a satisfactory Performance and Maintenance Bond and, if the Bid is in excess of
$50,000 or if required on the Notice of Award, a satisfactory Payment Bond, each with a
good and sufficient surety authorized to do business in the State of Missouri, each in the
full amount of the bid submitted based on the bid quantity listed on the Bid Proposal form,
and each substantially in the form provided in the Bid Documents. The Payment Bond
furnished shall meet all requirements of Section 107.170 R.S.Mo., as amended, and shall
guarantee the payment of any and all materials, incorporated, consumed or used in
connection with the construction of such Work, and all insurance premiums, both for
compensation, and for all other kinds of insurance, said Work, and for all labor performed
in such Work whether by subcontractor or otherwise, including payment of prevailing
wage requirements of the State of Missouri when applicable. The Performance and
Maintenance Bond furnished shall guarantee the faithful performance of the Work and
guarantee the Work for the guaranty period established in the City-Contractor Agreement.
Such guarantee obligation is separate and independent of Contractor's obligation to
provide warranties as required by the City-Contractor Agreement or applicable law. In
case of failure or neglect to execute the City-Contractor Agreement or to furnish a
satisfactory Payment Bond or Performance and Maintenance Bond within the time above
specified, such bidder will be considered as having abandoned the bid, and the bid
security provided shall thereupon be forfeited to the City and collected as provided by
law, and thereupon the Project shall be re-advertised or otherwise let to another bidder.
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13. Compliance with State Immigration Statutes
A. As a condition for the award of this contract, the Contractor shall, by sworn affidavit
and provision of documentation, affirm its enrollment and participation in a federal work
authorization program with respect to the employees working in connection with the Work.
The Contractor shall also sign an affidavit affirming that it does not knowingly employ any
person who is an unauthorized alien in connection with the Work. The Contractor shall
not be required to provide these affidavits to the City if such affidavits have been
previously provided to the City within the past year. All words in this paragraph shall have
the definitions as provided in Section 285.525 R.S.Mo.
B Pursuant to Section 208.009 R.S.Mo., the Contractor shall provide at the time of
submission of any bid affirmative proof that the Authorized Representative for the
Contractor is a citizen or a permanent resident of the United States or is lawfully present
in the United States. The Authorized Representative for the Contractor (or "Authorized
Representative") shall be the person authorized to prepare, submit and sign bid
documents on behalf of the Contractor and shall be eighteen years of age or older. Such
affirmative proof shall include documentary evidence recognized by the Missouri
Department of Revenue when processing an application for a driver's license, a Missouri
driver's license, as well as any document issued by the federal government that confirms
an alien's lawful presence in the United States.
C. An Authorized Representative who cannot provide the proof required under Section
208.009 R.S.Mo. at the time of submission of any bid may alternatively sign an affidavit
under oath, attesting to either United States citizenship or classification by the United
States as an alien lawfully admitted for permanent residence. The affidavit shall be on or
consistent with forms prepared by the City, which shall be available from the City Clerk if
needed. Any Authorized Representative who signed an above-described affidavit must
provide proof of lawful presence within the time provided in Subsection 208.009.5 R.S.Mo.
for temporary public benefits and failure to provide such proof within such time may result
in the City rescinding and voiding any Contract awarded to the Contractor.
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