Public Works Department Uniforms

Location:	Illinois
Posted:	Apr 21, 2026
Due:	May 7, 2026
Agency:	City of Geneva
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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CITY OF GENEVA, IL

REQUEST FOR PROPOSALS (RFP)

Department of Public Works Uniforms

CITY OF GENEVA, IL

PUBLIC WORKS DEPARTMENT

DEPARTMENT OF PUBLIC WORKS UNIFORMS & EQUIPMENT

OVERVIEW

The City of Geneva, IL (City) is accepting proposals from uniform companies to provide custom fitted

uniforms. Each clothing item shall be manufactured to meet or exceed the requirements. The articles

shall be first quality articles as to construction, workmanship, and appearance; fabricated as specified

under the technical portion of these specifications. The successful vendor will be required to obtain

on-site measurements of City personnel and deliver all uniforms and equipment as stated in the

specification.

INTENT OF SPECIFICATIONS

The proposal will be awarded to one or more uniform companies that will provide the City’s Public

Works Department the ability to deliver personnel with required uniform garments.

The City reserves the right to change the scope of protection gear, add additional garments, delete

garments, adjust amounts ordered, or take other measures consistent with City policies, procedures,

and/or act in other capacities in the best interest of the City. This is a 12-month contract with three,

one-year optional extensions. Rates must be locked upon start of contract.

AWARD OF PROPOSAL

The garments detailed are considered original issue to new personnel and routine replacement items

throughout the fiscal year.

It is the intent of the City to award this proposal to the lowest responsive firm(s). The City reserves

the right to make multiple awards. All interested parties must respond completely on all items listed

on the Proposal Worksheet found at the end of this document. This will be an initial 12-month

contract.

TERM OF AWARD

The term shall be in effect from May 1, 2026 to April 30, 2027, and may be extended for up to three

additional fiscal years in increments of one fiscal year, if the awarded performs satisfactorily and

provided there are no changes in the terms, conditions, specifications and pricing structure, unless

mutually agreed to by the parties. However, it is to be understood that the Geneva City Council

approves budgets on an annual basis prior to May 1 of each year with funds being designated for

expenditures for the period May 1 through April 30 only.

TERMINATION FOR LACK OF FUNDING

The City reserves the right to terminate the whole or any part of this contract, upon written notice to

the Contractor, in the event that sufficient funds to complete the contract are not appropriated by the

City of Geneva; provided that in the event of such termination, the Contractor shall be paid for all

services rendered by the Contractor through the effective date of termination.

INSURANCE REQUIREMENTS

A Certificate of Insurance and policy endorsements, consistent with the requirements found in

Appendix A – Insurance Requirements, is required before award of the contract.

PRICING

Proposal worksheets include the following information:

Type:

Size:

Color:

Item #:

Unit Price:

Delivery:

A short description of the item and manufacturer

Please specify size by sex

Colors available

The vendor/manufacturer style name/number or catalog ID Number

for identification purposes

The price per unit of the specific item indicating printed versus

embroidery, which includes shipping for the term of the contract

Estimated delivery time in business days if item is not in stock for

immediate delivery

Please submit a list of all uniform manufacturers that you carry and the percent off of catalog price

that you offer for this contract.

ORDER REQUIREMENTS

There shall be no minimum order quantity.

This project involves bulk purchasing; however, all items will be ordered and fulfilled on a

per-person basis. Proposal responses must provide pricing that reflects the total volume while still

itemizing costs for each individual order.

REFERENCES

The vendor shall be required to provide references who can attest to the firm’s previous satisfactory

performance of at least three (3) municipal or other public works uniform contracts, within the last 3

years. The City reserves the right to reject any proposal if in the evidence submitted by, or

investigation of, the vendor fails to satisfy the City that the vendor is properly qualified to carry out

the obligation of the contract and to complete the work described herein. Please find the reference

page at the end of this document.

QUESTIONS & INSTRUCTIONS

All questions concerning the proposal shall be submitted in writing at least 72 Hours prior to the

proposal opening to the attention of Jamie Dunn by email JDunn@Geneva.il.us. If required, a written

response in the form of an addendum may be issued as appropriate. No contact with the Public Works

Departments shall be made during the proposal process.

Three (3) copies of your firm’s proposal (along with Proposal Certification, Certification of

Compliance with section 42.1-1 of the Illinois Municipal Code, Certification for Drug-Free

Workplace, Certificate of Insurance as listed in Appendix A, and Proposal Bond) shall be submitted

in a sealed envelope to the Geneva Public Works (1800 South Street Geneva, IL 60134) and clearly

marked with the proposer’s name and “Public Works Department Uniforms” by 3:00 PM,

Thursday May 7th, 2026

PUBLIC WORKS DEPARTMENT UNIFORMS

BACKGROUND INFORMATION

It is the intent of the specifications to describe articles of clothing in sufficient detail to enable the

City to receive proposals on items as specified or on comparable articles of clothing. Prices shall

remain firm for the period of this contract unless exception is stated in this proposal. Payment will

be made only for quantities ordered, delivered, and accepted, whether greater or less than the stated

amounts.

Warm Weather

A. Shirts

i. men and women

B. Pants

C. Shorts

Cold Weather

A. Shirts

B. Sweatshirts

C. Pants

D. Bibs & Overalls

E. Jackets/Fleeces

F. Hats

High Visibility

A. Shirts

B. Sweatshirt

C. Jackets/Fleeces

Office Clothing – Men and Women

A. Shirts

B. Polos

C. Jackets/Fleece

ALTERNATE PRODUCTS

Reference to specific brand is intended as an indication of the City’s requirement minimum product

requirements. Vendors are encouraged to submit suggested replacement of those products they deem

“equal to” or “better than” those specified. The item shall be approved by the City prior to shipping.

RESPONSIBILITIES OF THE VENDOR

Vendor shall provide City authorized uniforms, clothing or equipment to the City Public Works staff

as specified in this Agreement at the prices stated in the Proposal Worksheet. The Vendor will work

directly with each Public Works Department employee to take his/her order including measurements

(at the Public Works Department), and alterations. Vendor must be capable of maintaining a stock

of the uniform shirts and trousers being proposed on. Vendor must have the ability to provide

complete proposal items within ten (10) business days from the date of order. Items that are back

ordered to the City due to a manufacturers back order to the Vendor may be substituted with an article

of equal or better quality with the authorization of City staff at proposed price. The Vendor shall

provide minor alterations (waist, hem, seat on pants, zippers, sleeves and side-seams on shirts) on

uniform purchases at no additional charge as well as affix any patch at no additional charge.

SIZING AND MEASUREMENT SPECIFICATIONS:

Vendors shall specify pricing using standard sizing conventions (Small, Medium, Large, Extra-Large,

etc). Measurements of all current uniformed employees must be taken by the successful vendor

within four weeks of the contract being awarded. The vendor shall come to the Public Works

Department as needed to take shirt, pant, and jacket measurements and shall provide measurement

information to the designated City Staff personnel for inclusion in a measurement database

maintained by the Public Works Department. City Staff will refer to those measurements when

placing orders.

EMBLEM SPECS

• Emblems shall be 2 ¾” diameter circle, 2 colors.

• Sweatshirt, shirts, jacket and coveralls to have emblem on left chest.

• Overalls to have emblem on front chest pocket without stitching pocket closed.

• Pants to have emblem on right rear pocket without stitching pocket closed.

• T-shirts for NON-FR items shall have the logo silk screened in navy blue on the left pocket.

• Electric employees shall have the logo embroidered with FR thread. All FR items shall use FR

rated thread to stitch the emblem.

• FR Emblems shall be stitched on. No glue to be used on FR emblems.

• The logo to be used is the one at the top of this page.

• The balaclavas shall have “City of Geneva” written in script in white thread on the neck of the

piece.

DELIVERY REQUIREMENTS

All shipments must include a packing list that identifies the intended recipient for each item. Items

may be shipped in bulk; however, the packing list must clearly specify which items are designated

for each individual recipient.

DELIVERY FAILURES

Failures of the Vendor to deliver within the time specified, or within a reasonable time as interpreted

by City Staff, or failure to make replacement of rejected articles when so requested, immediately or

as directed by City staff shall constitute authority for the City to purchase in the open market articles

of comparable grade to replace the articles rejected or not delivered. On all such purchases, either (1)

the Vendor shall reimburse the City, within a reasonable time specified by City staff for any expense

incurred in excess of contract prices; or (2) the City may deduct such amount from monies owed to

the defaulting Vendor.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Public Works Department Uniforms
Category:	Requests For Bids and Proposals
Status:	Open

Public Works Department Uniforms

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See also