Parking Management System Pms

Location:	Pennsylvania
Posted:	Mar 26, 2026
Due:	Apr 20, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	6100065691
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

03/23/26

Types:

RFI

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100065691

Solicitation/Project Title:

Parking Management System (PMS)

Description:

The Commonwealth of Pennsylvania (Commonwealth) issues this Request for Information (RFI) to solicit feedback that will be used to assist with the development of a solicitation for a Parking Management System (PMS), which may be released by the Commonwealth in the future.

Specifically, this request seeks information from which the Commonwealth can formulate specifications and requirements, realistic timeframes, and cost structures for the referenced procurement and project. The Commonwealth desires to produce a solicitation that promotes supplier competition and creative technical solutions. The Commonwealth is open to all ideas in relation to this project and encourages alternative approaches that will help the Commonwealth better define its requirements.

This RFI is an earnest attempt to become aware of and knowledgeable about current solutions to support the project requirements of the Commonwealth. This RFI will also help the Commonwealth identify suppliers who are able to provide the required services and technology to support this goal, including participation in potential future demonstrations of their software solutions.

Department Information
Department/Agency:	All Using Agencies	Delivery Location:	1800 Herr St Hhb Pa
County:	Dauphin	Duration:	2 Weeks

Contact Information
First Name:	Rita	Last Name:	Simonetti
Phone Number: (XXX-XXX-XXXX)	717-346-1403	Email:	Risimonett@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	03/23/26
Solicitation Due Date:	04/20/26	Solicitation Due Time:	1:00 PM
Solicitation Opening Date:	04/20/26	Solicitation Opening Time:	1:01 PM
Opening Location:	Electronic Bid
No. of Addendums:	0

Amended Date:	03/26/26

Related Solicitation Files

Original Files

RFI PMS.pdf

Flyers/Addendums

RFI 6100065691 Addendum 1.docx

Attachment Preview

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF GENERAL SERVICES

Request for Information 6100065691

Parking Management System (PMS)

Summary

The Commonwealth of Pennsylvania (Commonwealth) issues this Request for Information (RFI)

to solicit feedback that will be used to assist with the development of a solicitation for a Parking

Management System (PMS), which may be released by the Commonwealth in the future.

Specifically, this request seeks information from which the Commonwealth can formulate

specifications and requirements, realistic timeframes, and cost structures for the referenced

procurement and project. The Commonwealth desires to produce a solicitation that promotes

supplier competition and creative technical solutions. The Commonwealth is open to all ideas in

relation to this project and encourages alternative approaches that will help the

Commonwealth better define its requirements.

This RFI is an earnest attempt to become aware of and knowledgeable about current solutions

to support the project requirements of the Commonwealth. This RFI will also help the

Commonwealth identify suppliers who are able to provide the required services and technology

to support this goal, including participation in potential future demonstrations of their software

solutions.

Background

The Department of General Services (DGS) is seeking to modernize how Commonwealth

employees access and use parking across the Capitol Complex in Harrisburg. This RFI defines

the functional parameters and desired capabilities of an ideal PMS and describes generally what

the Commonwealth would expect to see demonstrated during future software demonstrations.

With approximately 60–65% of Capitol Complex employees now on hybrid schedules, an

estimated 30–40% of assigned parking spaces remain unused on any given day. The current

model - based on static assignments, manual processes, and spreadsheet-based management -

no longer aligns with workforce patterns.

This initiative is intended to unlock access for more employees while optimizing the

approximately 10,014 parking spaces across owned and leased facilities within the Capitol

Complex.

Suppliers are requested to provide complete and detailed responses to all sections below.

Issues to Be Addressed

The Commonwealth is requesting feedback from suppliers with expertise in PMS(s) and related

technologies. Suppliers should describe their capabilities to support a modern, flexible, and

data-driven parking environment, including software, hardware integration, enforcement tools,

reporting, and user experience.

Responses should address the Commonwealth’s core goals and desired capabilities, including

but not limited to the following:

Core Goals

• Enable shared, dynamic parking access aligned with hybrid work schedules

• Allow employees to reserve parking in advance and understand availability prior to

arrival

• Transition from a primarily assigned model to a broader, more accessible parking model

• Maintain approximately 25% reserved spaces for designated needs (executive, fleet,

etc.)

• Provide equitable cost allocation to agencies based on actual usage

• Integrate parking data with space planning initiatives such as the Space Optimization &

Utilization Project (SOUP)

• Reduce manual administration and reliance on spreadsheets and manual permit

systems

Operating Environment

Suppliers should demonstrate the ability to support an environment with:

• Approximately 10,014 total parking spaces across owned and leased facilities

• A user population of approximately 14,000–16,000 employees across 17+ agencies

• A hybrid workforce with variable daily demand, typically highest Tuesday through

Thursday

• A target model of approximately 25% assigned parking and 75% shared/reservable

parking

Employee Experience

• Ability to reserve parking spaces or zones via mobile or web

• Same-day and advance reservations

• Automated confirmations and notifications

• Ability to release unused reservations

• Real-time visibility into parking availability

• Seamless entry using credentials such as license plate recognition, badge, mobile QR, or

similar

• Receive notification of space changes, temporary closures, or policy updates

Agency Management

• Tools for agency liaisons to assign, modify, and revoke parking access

• Ability to issue temporary or ad-hoc parking permissions

• Visibility into usage, occupancy, and reservation trends

• Access to staffing, telework, and commuting data to optimize allocations

• Communication tools for agency-level updates

Administrative Functions (DGS)

• System-wide visibility across all facilities

• Ability to manage allocations and shared parking policies as demand shifts

• Configurable rules for usage, priority access and overflow

• Coordinate with hardware and software vendors for accurate data collection

• Integration with facility management systems such as TRIRIGA

Enforcement

• Real-time validation of permits and reservations via mobile app, handheld, or LPR

• Violation tracking linked to user accounts or vehicles

• Enforcement tools that connect live to the shared parking database

• Reporting on compliance and enforcement activity

• Workflow for users to contest citations or administrators to resolve them

Data & Reporting

• Tracking of key performance metrics such as utilization, turnover, reservation activity,

etc.

• Standard and ad-hoc reporting for operational and planning purposes

• Dashboard and data visualization tools for both DGS and agency-level users

• Historical data storage for planning and allocation decisions

• Export capabilities for billing, auditing, and cost allocation

Technical & Integration Requirements

Suppliers should address:

• Integration with, or replacement of, existing PARCS infrastructure

• Compatibility with License Plate Recognition (LPR) systems

• API or data exchange capabilities with DGS/TRIRIGA facility management platform

• Support for both Commonwealth-owned and leased facilities

• Hosting model (cloud or on-premise) and data security compliance

• Role-based access controls

• Mobile-first system design

• Performance, Accuracy, and Scalability to support 10,000+ spaces and up to 16,000

users

Demonstration Capabilities

Suppliers should indicate their ability to demonstrate the following scenarios:

• Employee reservation and facility entry

• Real-time release and reassignment of parking spaces

• Agency-level management and permit adjustments

• Administrative dashboards and allocation changes

• Enforcement validation and citation issuance

• Reporting and data export functionality

• System integration approaches (e.g., TRIRIGA)

Suppliers are requested to provide complete and detailed responses to all sections above and

include:

• A cover letter on company letterhead, including a point of contact name, phone

number, and email address

• A description of the supplier’s solution, capabilities, and relevant experience

• Any recommended alternative approaches, innovations, or best practices

Point of Contact:

The sole point of contact for this RFI shall be Rita Simonetti, risimonett@pa.gov

Due Date

The Commonwealth is requesting that all responses to this RFI be submitted via email to

risimonett@pa.gov by April 6, 2026 at 1:00 pm with the subject line of: 6100065691 RFI –

Parking Management System (PMS).

Disclaimer

This RFI is issued solely for information and planning purposes only and does not constitute a

solicitation for future business, an offer for procurement or any other type of current or future

procurement or contractual action and is only intended to gather input. The Commonwealth

will not award a contract on the basis of this RFI nor will it pay for information it receives.

Responses to this notice are not offers and cannot be accepted by the Commonwealth to form

a binding contract. No party is bound by the information provided in response to this RFI.

Respondents are solely responsible for all expenses associated with responding to this RFI. The

Commonwealth of Pennsylvania is not liable for any costs or expenses incurred by the

Respondent in the preparation of its responses.

Respondents needing confidential treatment for any proprietary information they furnish must

clearly identify that in their respective Responses. All information received in response to this

RFI that is marked proprietary will be handled in accordance with applicable law including the

Right To Know Law, as amended.

All material submitted shall be considered the property of the Commonwealth of Pennsylvania

and may be returned only at the Commonwealth’s option. Notwithstanding any Respondents

copies and distribute responses internally and to comply with public record or other disclosure

requirements under the provisions of any Commonwealth or United States statute or regulation,

or rule or order of any court of competent jurisdiction.

Respondents to this request shall not provide recommendations as to specific courses of action

and shall not be deemed to be an advisor or consultant to the Commonwealth. The

Commonwealth will evaluate the information presented and determine any subsequent course

of action, which may consist of contracting for implementation of Commonwealth-determined

work. Such work may be procured through any procurement method available, and

respondents to this request may be considered for selection to perform such work.

Responses to this RFI will not be returned. Respondents will not be notified of the result of the

review, nor will they be provided copies of it.

Commonwealth Reservation of Rights

The Commonwealth reserves the right to consider or reject any and all responses to this

request, to amend and/or reissue this request and to abandon and then recommence at any

time, or not recommence, this process. All costs of any response to this request and

participation in any presentations to the Commonwealth are solely the responsibility of the

Respondent and the Commonwealth shall not be liable for payment of any such costs.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Parking Management System Pms

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See also