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Proposers must be registered to submit a proposal or their proposals may not be accepted. Proposers must register at
https://southportland.gov/Bids.aspx
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UTILITY HEAVY DUTY 2027 1 TON REGULAR CAB 4 WHEEL DRIVE DUAL REAR PICKUP TRUCK WITH steel service body, lift gate, and crane
RFB 05-27
Sealed bid for furnishing a new UTILITY HEAVY DUTY 20276 1 TON REGULAR CAB 4 WHEEL DRIVE DUAL REAR PICKUP TRUCK WITH steel service body, lift gate, and crane to the City of South Portland Water Resource Protection Department as specified below, in the attached specifications and proposal, will be received by Patrick Fitzgerald, the City Purchasing Agent, at 25 Cottage Road, South Portland, Maine 04106, until 2:00 p.m., August 25th, 2026 at which time, they will be publicly opened and read aloud. Late, telephone, facsimile and or unsigned responses to the RFB shall not be accepted. All responses shall be held open to acceptance for sixty days from their opening. Late and/or faxed proposals shall not be accepted. It is the bidder’s sole responsibility to ensure that their bid is submitted prior to the date and time specified. Bids shall be submitted on the attached bid form in sealed envelopes, plainly marked “Bid #05-27” and shall be addressed to the Purchasing Agent at the above address.
Proposers must be registered to submit a proposal or their proposals may not be accepted. Proposers must register at
https://southportland.gov/Bids.aspx
.
All questions should be directed, in writing, to Patrick Fitzgerald,
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and must be received by 12:00 noon on August 18th, 2026. Questions received after this time will not be addressed. Written addenda may be issued when changes, clarifications, or amendments to this document are deemed necessary. Oral explanations or interpretations given before the award of the contract are not binding.
Delivery to be made upon receipt of purchase order and shall be F.O.B., Water Resource Department, 1142 Highland Avenue, South Portland, Maine.
All equipment offered on this bid shall be brand-new and the latest type available. Bidder will state in his bid the name and model number of the equipment he is offering and will include with his bid a catalog or brochure marked to indicate the standard factory equipment of the model on which he is bidding. Bidder must attach a separate sheet to his bid listing any deviation from the minimum specifications shown. If no attachment is provided, it will be assumed that the item being bid meets the minimum specifications.
If the equipment offered by a bidder under the attached specifications meets the specifications except for minor factors or reasonably small amounts in dimensions, and if it shall be determined by the City that these minor variations from the specifications do not prevent the equipment being bid from performing as satisfactorily or from being as good as equipment fully meeting these specifications, then these minor variations from the specifications may be waived by the City, if it deems it to be to its advantage, and the equipment with the waived variations in specifications will be accepted as fully meeting these specifications.
Since a prompt delivery is required, delivery time, as well as price, may be a factor in determining the award of this bid. The City of South Portland’s Ford Fleet Identification Number is QF391.
Price shall include a 14-day plate and State of Maine Certificate of Title or Certificate of Origin, which shall be made out to the City of South Portland, Maine and mailed to the Purchasing Agent, P.O. Box 9422, and South Portland, Me 04116-9422. A copy of the title application is to be delivered with each vehicle. There shall be, within the Greater Portland area, a repair service which shall maintain a stock of spare parts for any make and model of any vehicle that a bidder offers in the proposal.
The City is requesting bids with and without trade-ins and will select the bid it deems to be in its best interest to select. It is the custom of the City of South Portland to pay its bills within 20 to 30 days following delivery of and receipt of bills for all items covered by the purchase order. In submitting bids under attached specifications, bidders should take into consideration all discounts, both trade and time, allowed in accordance with the above payment policy. All bidders should quote net prices, therefore, exclusive of all Federal Excise Taxes and Sales Taxes.
The City of South Portland reserves the right to waive all informalities in bids, to accept any bid or any portion thereof, or to reject any or all bids should it be deemed in its best interest to do so. Except as otherwise required by law or as specifically provided to the contrary herein, the City shall govern the award of this bid’s purchasing ordinance.
Patrick Fitzgerald Purchasing Agent
7/30/2026
FULL BID DOCUMENT AVAILABLE AT THE LINK BELOW:
https://www.southportland.gov/DocumentCenter/View/4736/05-27-Utility-Heavy-Duty-2027-1-Ton-Truck
