| Location: | Illinois |
|---|---|
| Posted: | Jul 30, 2026 |
| Due: | Aug 17, 2026 |
| Agency: | City of Geneva |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Hamilton Street Drainage Improvements
|
| Category: | Requests For Bids and Proposals |
| Status: | Open |
|
BID DOCUMENTS
AND PROJECT SPECIFICATIONS
FOR
2026 HAMILTON STREET DRAINAGE IMPROVEMENTS
CITY OF GENEVA, ILLINOIS
CONTRACTOR'S NAME _______________________________
STREET ADDRESS ___________________________________
CITY________________________ STATE _________________
AUGUST 2026
(SUBMIT TWO COPIES OF THE ENTIRE BID PACKAGE)
0
INDEX
SECTION PAGES
Index 1
Notice to Bidders 2
Instructions to Bidders 3
Prevailing Wage Requirements 4
Freedom of Information Act 4
Special Provisions 5
Proposal 17
Signature Sheet 18
Schedule of Prices 19
Affidavit of Experience 20
Certification for Bid 21
Certification of Compliance with Section 11-42.1-1
Of the Illinois Municipal Code 22
Certification of a Drug Free Workplace 23
Location Map 24
1
NOTICE TO BIDDERS
Bidders shall submit two (2) complete copies of their bid in one sealed envelope addressed to the City of
Geneva, City Administrator with the words "2026 HAMILTON STREET DRAINAGE IMPROVEMENTS"
clearly marked on the envelope. The envelopes will be received by the City of Geneva, Illinois until 10:00
A.M. Monday, August 17, 2026 at 22 South First Street, Geneva, IL 60134. After which time they will be
publicly opened and read aloud.
Proposals submitted after the time specified will not be accepted or will be returned to the bidder
unopened. Bids that are not complete will not be read out loud after opening and will be returned. The
Contractor shall submit a unit price for each line items which shall be for the furnishing of all equipment,
materials, labor, disposal and incidentals necessary to complete the work as specified and to current
standards.
All proposals shall be accompanied by a proposal guaranty equaling an amount not less than 5%
of the bid. This guaranty may be in the form of a Bid Bond or cashier's check. The successful
Bidder shall also submit a Contract Bond equaling 100% of the bid amount.
The successful bidder shall submit a current proof of insurance, according to the current
edition of the Standard Specifications for Road and Bridge Construction in Illinois. The
City of Geneva and its employees shall be listed as Additionally Insured.
The successful bidder shall pay all his/her employees and suppliers performing any and all work under
this contract no less than the current prevailing wages in Kane County, Illinois or as determined by the
Illinois Department of Labor whichever is more.
The bid package shall be available on the City of Geneva web site. The contact person is C. Elton Orozco
630-232-1279 or corozco@geneva.il.us
The quantities appearing in the bid schedule are approximate and are for comparison of bids. Payments
to the Contractor will be made only for materials in place and for quantities of work completed and
accepted.
The bidder shall not take advantage of any errors or omissions in the proposal and advertised contract.
Bidder may withdraw their proposal if the bidder makes the request in writing or in person before the time
specified for opening the proposals.
The Contractor and subcontractors shall certify that he/she is not in violation of, nor has been convicted,
for a violation of the Illinois Public Construction Act.
2
INSTRUCTIONS TO BIDDERS
By submitting a bid, the Contractor is affirming that he/she has carefully read and examined all of the
contract documents and has visited the site, and that he/she is aware of the field conditions and the
requirements necessary to complete the work as listed in this contract.
The Bidder shall list the unit price for each line item and shall also list his/her total cost of his/her bid. The
Bidder shall be responsible for all errors and/or omissions in his submittal. If there is an error, the overall
cost will be recalculated using the unit prices submitted.
The Contractor is required to know and comply with all applicable Standards, Federal & State Codes and
laws, and all applicable ordinances of the City of Geneva, Illinois.
The successful Bidder will receive a written Notice of Award, after which the Contractor shall have up to
15 business days to submit the signed contract documents. After all contract documents and work
schedule are received, and the preconstruction meeting is held, a Notice to Proceed will be issued and
only then can any site work start. Site work includes mobilization, pickup and/or delivery of materials and
equipment.
The successful bidders shall submit a contract bond for an amount equaling the contract amount. The
guarantor shall be a surety company authorized to do business in the State of Illinois.
Wherever removal is specified in this contract it is understood that cost associated with the disposal of
same shall be included.
Bidders in doubt as to the true meaning of any part of the bid documents shall submit a written request for
an interpretation thereof. The Engineer will give an interpretation of the matter in question. Interpretations
requested less than 72 hours before the scheduled bid opening will not be responded to. Only written
interpretations will be binding.
Bids which are not signed by the individuals making them should have attached thereto a power of
attorney evidencing authority to sign the bid in the name of the person for whom it is signed.
Bids which are signed for a partnership should be signed by all of the partners or by an attorney-in-fact. If
signed by an attorney-in-fact, there should be attached to the bid a power of attorney evidencing authority
to sign the bid, executed by the partners.
Bids which are signed for a corporation should give the correct corporate name thereof and the signature
of the president or other authorized officer of the corporation manually written below the corporate name
following the word "By________________". Such a bid should also bear the attesting signature of the
secretary of the corporation and the impression of the corporate seal.
Before the contract is awarded the prospective Contractor may be required, by the City, to furnish
additional information that will satisfy them such that the Bidder is adequately prepared to fulfill the
contract requirements.
The City of Geneva, Illinois reserves the right to reject any or all bids and waive technicalities.
3
PREVAILING WAGE REQUIREMENTS
Please be aware of the following two requirements of the Illinois Department of Labor for the Contractor
and every Subcontractor working on public improvement projects in Illinois. There will be no exception
to these public acts under this contract. Starting from the date the notice to proceed is issued, the
Contractor and the Subcontractor will submit certified payroll records every calendar month for work
done on this project as stated below.
A. CERTIFIED PAYROLL REQUIREMENTS (PUBLIC ACT 94-0515): Effective August 10,
2005, Contractors and Subcontractors on public works projects must submit certified payroll
records on a monthly basis to the public body in charge of the construction project, along with
astatement affirming that such records are true and accurate, that the wages paid to each worker
are not less than the required prevailing rate and that the Contractor is aware that filing records he
or she knows to be false is a Class B misdemeanor.
The certified payroll records must include for every worker employed on the public works project
the name, address, telephone number, social security number (the last four (4) digits is sufficient),
job classification, hourly wages paid in each pay period, number of hours worked each day, and
starting and ending time of work each day. These certified payroll records are considered public
records, and public bodies must make these records available to the public under the Freedom of
Information Act, with the exception of the employee's address, telephone number, and social
security number. Any Contractor who fails to submit a certified payroll or knowingly files a false
certified payroll is guilty of a Class B misdemeanor.
B. INCREASED PENALTIES FOR PREVAILING WAGE VIOLATION (PUBLIC ACT 94-0488):
Effective January 1, 2006, penalties for violations of the Prevailing Wage Act will be 50% of the
underpaid amounts for second or subsequent violations. An additional penalty of 5% of the
underpayment penalty must be paid to workers for each month the wages remain unpaid.
For violations that occur after January 1, 2006, the debarment period-during which Contractors
are ineligible for public works contracts-increases from 2 years to 4 years if two notices of
violation are issued/serious violations occur within a 5-year period. In addition, a new monetary
penalty of $5,000 may be assessed against Contractors who retaliate against employees who
report violations or file complaints under the Prevailing Wage Act.
FREEDOM OF INFORMATION ACT
Contractor acknowledges that the Freedom of Information Act, 5 ILCS 140/1 et seq. (the "Act") places an
obligation on the City to produce certain records that may be in the possession of the Contractor. The
Contractor shall comply with the record retention and documentation requirements of the Local Records
Act 50 ILCS 205/1 et seq. and the Act and shall maintain all records relating to this Agreement 2026
Hamilton Street Drainage Improvements in compliance with the Local Records Retention Act and the
Act (complying in all respects as if the Contractor was, in fact, the City. Upon notice from the City,
Contractor shall review its records promptly and produce to the City within 2 business days of said notice
from the City the required documents which are responsive to a request under the Act. If additional time
is necessary to comply with the request, the Contractor may request the City to extend the time do so,
and the City will, if time and a basis for extension under the Act permits, consider such extensions. In the
event Contractor fails to produce the requested records or fails to produce the requested records within
the time period required above and the City is assessed a fine, fee or penalty for failure to timely comply
with the Act do to Contractor's actions, Contractor shall reimburse City for all fines, fee or penalties,
including reasonable attorney's fees, paid by the City.
4
SPECIAL PROVISIONS
FOR
CITY OF GENEVA
2026 HAMILTON STREET DRAINAGE IMPROVEMENTS
These Special Provisions, the "Standard Specifications for Road and Bridge Construction," adopted
January 1, 2022, (hereinafter referred to as the Standard Specifications); the current Supplemental
Specifications and Recurring Special Provision, and the current edition of the "Manual on Uniform Traffic
Control Devices for Streets and Highways" (MUTCD); the current edition of the Standard Specifications
for Water and Sewer Construction in Illinois, and the "Manual of Test Procedures of Material" in effect on
the date of invitation for bids; and the Supplemental Specifications and Recurring Special Provisions
indicated on the check sheet included herein, the Illinois Plumbing Code and the Illinois Plumbing License
Law in effect at the time of bidding shall all govern this project, in so far as they apply. If there are any
conflicts with the above the most stringent shall apply and as listed in Article 105.05.
All pipes and fittings used on the project shall be manufactured in the U.S.A.
PLUMBING
The ILLINOIS PLUMBING LICENSE LAW (225 ILCS 320/), and the ILLINOIS PLUMBING CODE (ILPC),
shall govern in so far as they apply. Attention shall be placed on of the following:
ILLINOIS PLUMBING LICENSE LAW (225 ILCS 320/29.5):
Sec. 29.5. Unlicensed and unregistered practice; violation; civil penalties.
(a) A person who practices, offers to practice, attempts to practice, or holds himself or herself out
to practice as a plumber or plumbing contractor without being licensed or registered under this Act, shall,
in addition to any other penalty provided by law, pay a civil penalty to the Department in an amount not to
exceed $5,000 for each offense as determined by the Department. The civil penalty shall be assessed by
the Department after a hearing is held in accordance with the provisions set forth in this Act regarding the
provision of a hearing for the discipline of a licensee or registrant.
(b) The Department has the authority and power to investigate any person who practices, offers
to practice, attempts to practice, or holds himself or herself out to practice as a plumber or plumbing
contractor without being licensed or registered under this Act, or as an irrigation contractor without being
registered under this Act.
(c) The civil penalty shall be paid within 60 days after the effective date of the order imposing the
civil penalty. The order shall constitute a judgment and may be filed and execution had on the judgment in
the same manner as a judgment from a court of record. All fines and penalties collected by the
Department under this Section of the Act and accrued interest shall be deposited into the Plumbing
Licensure and Program Fund for use by the Department in performing activities relating to the
administration and enforcement of this Act.
(d) A person who practices, offers to practice, or holds himself or herself out to practice as an
irrigation contractor without being registered under this Act shall be subject to the following:
(1) For a first offense:
(A) Where no violations of the Illinois Plumbing
Code are found, the person shall pay a civil penalty of $1,000 and may be referred to the State's
Attorney or the Attorney General for prosecution under Section 29 of this Act.
(B) Where violations of the Illinois Plumbing
Code are found, the person shall pay a civil penalty of $3,000 (the amount of $3,000 may be
reduced to $1,000 upon the condition that the unregistered person pays for a licensed plumber
who is acceptable to the other party to the original contract or agreement to correct the violations
of the Illinois Plumbing Code) and may be referred to the State's Attorney or the Attorney General
for prosecution under Section 29 of this Act.
(2) For a second offense:
(A) Where no violations of the Illinois Plumbing
Code are found, the person shall pay a civil penalty of $3,000 and may be referred to the State's
Attorney or the Attorney General for prosecution under Section 29 of this Act.
(B) Where violations of the Illinois Plumbing
Code are found, the person shall pay a civil penalty of $5,000 (the amount of $5,000 may be
reduced to $3,000 upon the condition that the unregistered person pays for a licensed plumber
5
| ILLINOIS PLUMBING LICENSE LAW (225 ILCS 320/37) (from Ch. 111, par. 1135): |
|---|
| Sec. 37. Each governmental unit which is authorized to adopt and has adopted any ordinance or |
| resolution regulating plumbing may provide for its administration and enforcement by requiring permits for |
| any plumbing system installation, the inspection of plumbing system installations by inspectors who are |
| licensed as plumbers in accordance with the Illinois Plumbing License Law, and the issue of certificates o |
| approval or compliance which shall be evidence that a plumbing system has been installed in compliance |
| with the Code of standards so adopted. |
| A letter of intent shall be included with all plumbing permit applications. The letter shall be written on |
| the licensed plumber of record's business stationery and shall include the license holder's signature and, |
| if the license holder is incorporated, the license holder's corporate seal. If the license holder is not |
| incorporated, the letter must be notarized. |
| A governmental unit authorized to adopt regulations may, by ordinance or resolution, prescribe |
| reasonable fees for the issue of permits for installation work, the issue of certificates of compliance or |
| approval, and for the inspection of plumbing installations. |
| (Source: P.A. 94-132, eff. 7-7-05.) |
who is acceptable to the other party to the original contract or agreement to correct the violations
of the Illinois Plumbing Code) and may be referred to the State's Attorney or the Attorney General
for prosecution under Section 29 of this Act.
(3) For a third or subsequent offense, the person
shall pay a civil penalty of $5,000 and be referred to the State's Attorney or the Attorney General
for prosecution under Section 29 of this Act.
(e) A registered irrigation contractor, firm, corporation, partnership, or association that directs,
authorizes, or allows a person to practice, offer to practice, attempt to practice, or hold himself or
herself out to practice as an irrigation employee without being registered under the provisions of
this Act, shall be subject to the following:
(1) For a first offense, the registrant:
(A) shall pay a civil penalty of $5,000;
(B) shall be required to pay for a licensed
plumber who is acceptable to the other party to the original contract or agreement to correct any
violations of the Illinois Plumbing Code;
(C) shall have his, her, or its plumbing license
suspended; and
(D) may be referred to the State's Attorney or
the Attorney General for prosecution under Section 29 of this Act.
(2) For a second offense, the registrant:
(A) shall pay a civil penalty of $5,000;
(B) shall be required to pay for a licensed
plumber who is acceptable to the other party to the original contract or agreement to correct any
violations of the Illinois Plumbing Code;
(C) shall have his, her, or its registration
revoked; and
(D) shall be referred to the State's Attorney or
the Attorney General for prosecution under Section 29 of this Act.
(Source: P.A. 94-101, eff. 1-1-08.)
ILLINOIS PLUMBING LICENSE LAW (225 ILCS 320/37) (from Ch. 111, par. 1135):
Sec. 37. Each governmental unit which is authorized to adopt and has adopted any ordinance or
resolution regulating plumbing may provide for its administration and enforcement by requiring permits for
any plumbing system installation, the inspection of plumbing system installations by inspectors who are
licensed as plumbers in accordance with the Illinois Plumbing License Law, and the issue of certificates of
approval or compliance which shall be evidence that a plumbing system has been installed in compliance
with the Code of standards so adopted.
A letter of intent shall be included with all plumbing permit applications. The letter shall be written on
the licensed plumber of record's business stationery and shall include the license holder's signature and,
if the license holder is incorporated, the license holder's corporate seal. If the license holder is not
incorporated, the letter must be notarized.
A governmental unit authorized to adopt regulations may, by ordinance or resolution, prescribe
reasonable fees for the issue of permits for installation work, the issue of certificates of compliance or
approval, and for the inspection of plumbing installations.
(Source: P.A. 94-132, eff. 7-7-05.)
ILLINOIS PLUMBING CODE; SUBPART M: INSPECTIONS, TESTS, MAINTENANCE AND
ADMINISTRATION SECTION 890.1910 INSPECTIONS:
A plumbing system or any part thereof shall not be enclosed, covered up or used until the system has
been inspected and approved by a plumbing inspector. It is the responsibility of the licensed plumber or
plumbing contractor on the job to arrange for inspection by the Department or a local plumbing inspector.
The plumbing inspector may require tests as listed in Section 890.1930 to determine whether or not the
system as installed is in compliance with this Part. Plumbing found not to be in compliance with this Part
shall not be approved. A plumbing system not complying with the provisions of this Part shall not be used
until such time as it is brought into compliance with this Part. After the plumbing corrections have been
made, the plumbing contractor shall arrange for re-inspection.
6
| Item Date Comment |
|---|
| Bid Opening August 17, 2026 10:00AM at 22 S. First Street |
| City Council Award September 21, 2026 |
| Notice of Award September 22, 2026 |
| Preconstruction Meeting September 23, 2026 1:00 PM at 1800 South Street |
| Notice to proceed September 23, 2026 Tentative |
| Substantial 95% Completion October 9, 2026 Restoration & Punch List Remaining |
| 100% Completion October 16, 2026 All Punch List Items Completed |
INCLUDED CONSTRUCTION COSTS
All costs associated with any work, material that is germane to the completion of this project as described
herein and as described in the Standard Specifications, if not listed as a pay item in the Schedule of
Prices, shall be construed to be included in the unit price(s) submitted.
DESCRIPTION OF IMPROVEMENT
This project is to construct storm sewers to improve the drainage on Hamilton Street between Anderson
Boulevard and Richards Street.
Two Type A inlets shall be placed to collect much of the runoff from the lowest point on the block and
discharged into an existing inlet to the northeast. The proposed storm sewers shall be 12 inch. There
shall be provisions made for the property owner to connect downspouts.
The roadway shall be paved with 4 inches of HMA as specified in the plans, and the green areas shall be
restored with topsoil, Class 1 Lawn Mix grass seeds, fertilizer and mulch.
CONSTRUCTION SCHEDULE
The Contractor shall submit a construction schedule at the preconstruction meeting in substantial
conformance with the projected milestone dates listed below but no later than within 48 hours after the
pre-construction meeting. No onsite work (including the staging of any equipment or materials on the site)
shall be allowed before the Notice to Proceed is issued.
Item Date Comment
Bid Opening August 17, 2026 10:00AM at 22 S. First Street
City Council Award September 21, 2026
Notice of Award September 22, 2026
Preconstruction Meeting September 23, 2026 1:00 PM at 1800 South Street
Notice to proceed September 23, 2026 Tentative
Substantial 95% Completion October 9, 2026 Restoration & Punch List Remaining
100% Completion October 16, 2026 All Punch List Items Completed
A revised general work schedule shall be submitted if the work falls behind by a week or progresses
faster than anticipated by same. The contractor will be required to turn in weekly reports on Fridays by 11
AM. These reports shall list what was completed during the past week and what is scheduled to be
completed in the upcoming week.
Inclement weather typical for this area, shall not be an acceptable reason for an extension of the contract
time.
GENERAL
The City of Geneva has limited funds available to complete this project. Therefore, Contractors are
hereby notified that the City of Geneva reserves the right to wave technicalities, delete part(s) of this
contract or reject all bids. The aforementioned deletions shall not alter the contract unit prices. The
Contractor shall be compensated at the contract unit price for any allowable quantity increase. If there is a
change to a line item that is determined by the Engineer to cause the Contractor to not be able to
complete the project within the specified timeframe, additional time will be allowed. However, this
additional time will only be allowed to complete the additional work, unless the additional work becomes
or is a controlling item.
At the pre-construction meeting the Contractor shall provide a list of the intended suppliers and
subcontractors for this project. THE CITY OF GENEVA SHALL APPROVE ALL SUBCONTRACTORS
ON THE PROJECT. THE CITY OF GENEVA RESERVES THE RIGHT TO REJECT THE USE OF ANY
SUBCONTRACTOR DUE TO PAST PERFORMANCE OR DUE TO HIS/HER INABILITY TO PERFORM
IN THE PAST AS REQUIRED. No additional compensation shall be allowed if a Subcontractor is
rejected.
Should the Contractor fail to meet the completion deadlines listed above or as they have been revised
7
and agreed to, the Contractor shall be liable to the City of Geneva, and liquidated damages will be
assessed according to Section 108.09 of the Standard Specifications for each calendar day of overrun.
Substantial completion for the purpose of this contract is defined as completion up to the point that the
value of the remaining work does not exceed 5% of the contract, plus the completion of the punch list
items.
Starting from the date of final payment, the Contractor shall provide the City with a one-year maintenance
warranty for all work done under this contract. The Contractor shall secure a maintenance bond for 10%
of the awarded contract amount. The cost of this bond shall be included; no additional compensation will
be allowed. If any corrective work is needed within this one (1) year warranty period, no compensation will
be allowed to complete this work.
If there is any discrepancy with the total bid amount, the unit price(s) submitted and related quantities will
be used to recalculate the total bid amount.
Typically, all onsite construction activities shall be conducted between the hours of 7:00 a.m. and 5:00
p.m. Monday to Friday. However, City Ordinance does allow for longer workdays and working on
Saturdays however, the Contractor shall not schedule any work on Saturdays, Sundays and holidays
observed in the State of Illinois. During extremely high temperatures the City may allow earlier starts. Any
work allowed outside of the above time period above shall be done only by written permission granted by
the Engineer. Any day on which work is not allowed, construction equipment shall NOT be started,
cleaned, serviced, removed from or dropped off within the construction limits, the staging area, or
on any other street in the City of Geneva.
At the preconstruction conference the Contractor shall designate an employee to be project
superintendent and a contact person who should be contacted in cases of emergency twenty-four (24)
hour per day. If the superintendent and the emergency contact are the same person, the Engineer will be
supplied with two telephone numbers by which this person can be reached. If the project superintendent
is not the 24-hour contact-person he/she shall also supply the Engineer with a twenty-four (24) hour
phone number. THE CITY OF GENEVA RESERVES THE RIGHT TO REJECT ANY PROJECT
SUPERINTENDENT, FOREMAN, OR CONTACT PERSON DUE TO PAST PERFORMANCE,
CONFLICTS, OR THE INABILITY TO PERFORM THE WORK REQUIRED.
The Engineer shall be provided 72 hours notice for all work items requiring layout and a 24 hours notice
for inspections. The Engineer will field measure and mark all pay items slated for removal and
replacement prior to their removal and shall be called by the Contractor for inspection and approval
before replacement. No compensation will be allowed for any completed work which was not marked for
removal, field measured and inspected before completion or approved and accepted by the Engineer.
The Contractor shall monitor the material for quantities being placed to assure there is no
unreasonable shortage or excess. The Contractor shall be paid ONLY for the allowable quantity of
items measured in place, paid for at the unit prices specified in the contract for each item. If the
Contractor delivers and places additional materials or quantities on site, no compensation will be
allowed for any cost associated with the excess. If the Contractor does not deliver and place the
necessary amount of material as required by the contract for a particular item, the unit price for
that item shall be discounted by the allowable percentage listed in the Standard Specifications
unless otherwise agreed to or designated otherwise in the contract documents.
Wherever granular material is specified for this project it is understood that recycled material for that
application and gradation specified in the Standard Specifications shall be acceptable. This material will
need to be accepted by the Engineer before it can be used on this project and it shall be supplied by an
IDOT approved source or some other source accepted by the Engineer.
CONSTRUCTION LIMITS
The Contractor shall confine his operations to the construction limits. All damages caused by the
Contractor or his Subcontractors outside of the Construction Limits or unnecessary damage within the
Construction Limits shall be restored at the Contractor's expense; no additional compensation will be
allowed.
8
SAFETY AND PROTECTION
The Contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions
and programs in connection with his work. The Contractor shall take all necessary precautions for the
safety of, and shall provide the necessary protection to prevent damage, injury or loss to:
1. All employees on the work site and other persons and organizations who could be affected thereby;
2. All work, materials and equipment to be incorporated therein, whether in storage on or off site;
3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements,
roadways, structures, utilities, and underground facilities not designated for removal, relocation, or
replacement in the course of this construction project.
The Contractor's duties and responsibilities for the safety and protection of the work shall be as
designated in the Standard Specifications. In addition, the Contractor shall comply with all applicable laws
and regulations of any public body having jurisdiction for the safety of persons and/or property to protect
them from damage, injury or loss; and shall erect and maintain all necessary safeguards for such safety
and protection. The Contractor shall notify owners of adjacent property and of underground facilities and
of utility owners when any work activity may affect them, and shall cooperate with them in the protection,
removal, relocation, or replacement of their property. All damage, injury, or loss to any property caused,
directly or indirectly, in whole or in part, by the Contractor, Subcontractor, supplier or any other person or
organization directly or indirectly employed the Contractor or the Subcontractor to perform or furnish any
of the work, material, supplies or anyone for whose acts any of them may be liable, shall be remedied by
the Contractor.
The Contractor shall designate a responsible representative at the site whose duty shall be the prevention
of accidents. This person could be the Contractor's superintendent.
RESTORATION LIMITS
Prior to placing the topsoil, it shall be the responsibility of the Contractor to remove all
deleterious material, construction debris and garbage from the site and from the topsoil. After the
topsoil is placed, the seed, fertilizer and mulch shall be placed in a timeframe that will not allow weed
germination. It will be the Contractor's responsibility to maintain the restored areas weed-free until the
grass seeds and mulch are placed. It shall be the responsibility of the Contractor to maintain the restored
areas free of weeds until the project is accepted by the City.
INTERPRETATION OF BID DOCUMENTS
Bidders' questions on the intent or meaning of the bid documents shall be in writing submitted to the
Engineer. If possible, the Engineer will respond in writing to the questions in the form of an addendum
which will be posted on the City's website. Bid holders are advised to check for addendums with the City
of Geneva, Public Works Department at 630-232-1501 which is located at 1800 South Street, Geneva,
Illinois and the City's website at 24 hours before the bids are submitted. Only questions answered as a
transmittal or in writing will be binding. Oral and other interpretations or clarifications will be without legal
effect. Bidders' questions on the intent or meaning of any part(s) of the bid document received less than
10 days prior to the bid opening date will not be entertained.
EXECUTION OF THE CONTRACT
The contractor that is awarded the contract shall execute a contract and submit contract bonds for the
same amount within fifteen (15) calendar days after receiving the Notice of Award, he/she shall submit a
certificate of insurance showing that their company meets the required minimum coverage listed in Article
107.27 of the Standard Specifications. No work shall start, no mobilization or material deliveries before
the Notice to Proceed is issued.
This insurance policy submitted for this project shall be maintained current for the duration of the contract
until final acceptance by the City. Failure on the part of the successful bidder to provide a certificate of
insurance within the time stipulated could void the award with resultant forfeiture of the Bid Bond. The
Certificate of Insurance shall name the City of Geneva as an additional insured. In addition, the
certificate of insurance will state: "This coverage and limits conforms to at least the minimum
9

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