1.5-Ton 4 x 2 Regular & Crew Cab Dump Truck (Qty. 5)

Invitation for Bids
IFB-5964-26-KN
1.5-Ton 4 x 2 Regular & Crew Cab Dump Truck (Qty. 5)
Responses Due:
August 21, 2026, before 10:00 a.m.
Accepting Electronic Responses Only
Submitted Through the
Rocky Mountain E-Purchasing System (RMEPS)
https://www.bidnetdirect.com/colorado/city-of-grand-junction
(The purchasing agent does not have access to or control the vendor side of RMEPS.
If the website or other problems arise during response submission, the Bidder MUST
contact RMEPS to resolve the issue before the response deadline 800-835-4603)
NOTE: All City solicitation openings will be held virtually,
information is in Section 3.A.
Purchasing Agent:
Kassy Nelson
kassyh@gjcity.org
970-244-1546

Table of Contents
SECTION I. INTRODUCTION .......................................................................................... 3
SECTION II. INSTRUCTIONS TO BIDDERS .................................................................. 3
SECTION III. GENERAL TERMS AND CONDITIONS .................................................... 6
SECTION IV. SPECIFICATION/COMPLIANCE FORM ................................................. 12
SECTION V. BID FORM ................................................................................................ 16
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SECTION I. INTRODUCTION
A. Americans with Disability Act (ADA) Compliance Mandate: Following HB21-1110. all
documents produced and submitted in response to this solicitation must adhere to the
provisions outlined in 24-85-101, C.R.S., and subsequent sections, as well as the
Accessibility Standards for Individuals with a Disability, as established by the Office of
Information Technology under section 24-85-103 (2.5), C.R.S. Additionally, all documents
must align with the State of Colorado's technology standards related to accessibility,
including Level A.A. conformity with the latest iteration of the Web Content Accessibility
Guidelines (WCAG) as integrated within the State of Colorado's technology standards.
B. Purpose: The City of Grand Junction, Colorado, is soliciting competitive bids for the
purchase of five (5) new 1.5-Ton 4 x 2 Regular and Crew Cab Dump Trucks. The objective
of this solicitation is to secure high-quality, reliable fleet assets that align with the City's
operational needs and performance standards.
While price is a key consideration, the City will also evaluate product quality, specification
compliance, warranty, delivery schedule, and vendor support. The award, if any, will be
given to the responsible bidder whose offer best meets the City's needs.
All inquiries, requests for clarification, or communications concerning any aspect of this
solicitation-whether related to the bidding process, technical specifications, or scope-
must be submitted in writing to the City's Purchasing Agent. Contact with any other City
personnel regarding this solicitation may result in the disqualification of the Bidder
C. The City: The City will act by and through its authorized representative(s).
D. Controlling Authority: The 2024 version of the City Procurement Policy is controlling.
E. Tentative Calendar of Events:
* Solicitation available July 30, 2026
* Inquiry deadline, no questions after this date August 12, 2026, close of business
* Final Addendum Posted, if required August 13, 2026
* Submittal deadline for Bids August 21, 2026, 10:00 a.m.
* Purchase Order execution August 28, 2026
SECTION II. INSTRUCTIONS TO BIDDERS
A. Equipment Details and Literature Required: All bids must include specification sheets
and/or descriptive brochures detailing the exact specifications of the equipment proposed
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for the bid price. Equipment must be furnished with all the standard features described in
the submitted literature. If any referenced items in the literature are not supplied, such
exclusions must be clearly identified in writing as amendments to the literature.
It is the bidder's responsibility to provide sufficient details to permit proper evaluation of the
bid. Failure to do so may result in the bid's disqualification.
The body, finish, fittings, and all components shall be the latest and most current production
model, unused, and in factory-new condition, not previously used as a demonstrator or for
any other service and shall be factory standard in all respects not in conflict with the
attached City bid specifications. If the City is interested in a demonstrator, such information
will be supplied in the bid specifications
The design of the vehicle or equipment must not hamper or restrict the future installation
or operation of emergency equipment such as lights, backup alarms, or similar accessories.
When specifications for items are not defined, the manufacturer's standards are
satisfactory, provided the item is required for the proper performance of the equipment.
B. Emissions Standards: As required by law, all vehicles and/or equipment shall be
equipped with the manufacturer's standard components and any additional devices
necessary to comply with the most current State of Colorado regulations and Federal Motor
Vehicle Safety Standards. Units must meet all applicable federal and state pollution control
requirements and be capable of passing the State of Colorado emissions testing.
Delivery must include all relevant EPA documentation. Vehicles and/or equipment that fail
to meet these standards will not be accepted.
C. Errors and Omissions: If the Bidder identifies any errors, omissions, or ambiguities or
requires additional information regarding the specifications, they shall immediately contact
the Purchasing Agent for clarification.
D. Guarantee: All equipment, units, and components shall be guaranteed as follows:
a. The equipment shall be free from defects in design and construction and shall
provide continuous and efficient service under normal operating conditions for the
duration of the warranty period.
b. The equipment or vehicle shall be of the manufacturer's standard design and
construction, with no changes or substitutions made unless expressly stated.
E. Warranty: All equipment bids must include the manufacturer's standard warranty, which
shall be provided with the bid. If additional or extended warranties are requested, specific
warranty details must also be submitted with the bid. The warranty period shall begin upon
receipt and acceptance of the equipment/vehicle by the City, unless otherwise agreed upon
with the successful provider.
F. Operating and Maintenance Instruction: When specified in the bid requirements, the
awarded bidder/vendor shall provide training to designated City personnel on the proper
operation and maintenance of the equipment. Training shall cover operating procedures,
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safety protocols, routine inspections, servicing needs, and mechanical adjustments or
repairs specific to the equipment or vehicle.
Instruction shall take place at a City-designated location and be scheduled following
equipment delivery. The training schedule must be agreed upon prior to invoice payment.
If available, the manufacturer shall also provide an operational safety video for specialized
equipment (e.g., chippers, stump cutters, leaf machines).
G. Delivery Date: All bids must include a specified delivery date. Failure to provide a delivery
timeline may result in the bid being considered non-responsive.
H. Pre-delivery: Prior to delivery, the new equipment or vehicle must be fully serviced and
prepared in accordance with standard "make-ready" procedures and the manufacturer's
specifications. This includes all inspections, fluid levels, calibrations, and adjustments
required for the unit to be delivered in ready-to-use condition.
I. Delivery: All delivery costs shall be the sole responsibility of the Bidder and must be
included in the total bid price. Unless otherwise specified, all units shall be new and
delivered to:
City of Grand Junction - Fleet Services
333 West Ave, Building C
Grand Junction, CO 81501
J. Prices: Prices quoted shall exclude all Federal Excise and State taxes. All pricing must be
quoted F.O.B. destination to the City of Grand Junction, CO 81501, with all delivery charges
included in the bid price.
K. Final Payment: Final payment for equipment and vehicles delivered under these
specifications shall not be made until all terms, conditions, and specification requirements
are fully satisfied.
L. Bid Evaluation Criteria: This bid will be evaluated based on, but not limited to, the
following: compliance with specifications; proven performance and reliability; ease of
operation, life-cycle cost, net cost, vendor performance history; delivery timeframe;
compatibility with existing equipment, parts, or supplies; availability of service and parts;
and beneficial or advantageous superior design features.
M. Repair and Parts Manuals: An operator's manual and a service manual shall be provided
with each new unit unless the units are duplicate orders, in which case, only one set of
manuals is required. The city must receive all manuals prior to final payment. When
available, manuals should be provided in CD or digital format, which is the City's preferred
method of delivery.
N. Manufacturer's Statement of Origin: Each new unit shall be delivered with the
Manufacturer's Statement of Origin (MSO). Failure to provide the MSO at the time of
delivery may result in the City's refusal to accept the vehicle.
O. Title: The awarded vendor shall provide the title documentation for the new vehicle within
ten (10) days of receiving payment from the City. The title shall be mailed or delivered to:
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City of Grand Junction - Fleet Services
333 West Ave, Building C
Grand Junction, CO 81501
If there is an issue obtaining the Title within the 10-day period, the vendor must contact Tim
Barker at Fleet Services by phone at (970) 244-1532 or by email at timba@gjcity.org. The
Title must list the owner as: City of Grand Junction.
SECTION III. GENERAL TERMS AND CONDITIONS
A. Submission of Bids: Each Bid shall be submitted in electronic format only, adhering
to HB21-1110 and only through BidNet Direct Rocky Mountain E-Purchasing System
website link: (https://www.bidnetdirect.com/colorado/city-of-grand-junction). This site
offers both "free" and "paying" registration options which allow for full access to the City's
documents and electronic submission of Bids. (Note: "free" registration may take up to 24
hours to process. Please Plan accordingly.) Please view the "Electronic Vendor
Registration Guide" at https://www.gjcity.org/501/Purchasing-Bids for details. (The
Purchasing Agent does not have access to or control the vendor side of RMEPS. If there
are website or other problems that arise during response submission, the Bidder MUST
contact RMEPS to resolve the issue before the response deadline 800-835-4603).
To participate in the public bid opening, please refer to the following virtual meeting
information:
Time: August 21, 2026, 10:00 AM
Please join the meeting from your computer, tablet or smartphone.
https://meet.goto.com/290959677
You can also dial in using your phone.
Access Code: 290-959-677
United States: +1 (646) 749-3122
To join from a video-conferencing room or system.
Meeting ID: 290-959-677
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Or dial directly: 290959677@67.217.95.2 or 67.217.95.2##290959677
Get the app now and be ready when your first meeting starts:
https://meet.goto.com/install
B. Public Disclosure: Under the Colorado Open Records Act (CORA), all information (except
for items designated as classified, confidential, or proprietary) within any bid or Bid is
subject to public disclosure. Upon the issuance of an award and executed contract, both
the solicitation file and the bid(s) or Bid(s) contained therein are subject to an Open Records
Request. In instances of Solicitation or Project cancellation, public disclosure is contingent
upon adherence to pertinent laws.
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C. Assignment and Contract Not to Be Used as Collateral: Neither party may assign or
transfer any rights or delegate any duties under this contract without the prior written
consent of the other party. The Bidder shall not use this contract, or any portion thereof, as
collateral for any financial obligation.
D. Audits and Access to Records: The City, or its authorized representatives, shall have
access to all books, documents, papers, and records of the Bidder that are directly pertinent
to this solicitation and any resulting contract, for the purpose of audit or examination.
E. Availability of Funds: Any contract resulting from this Invitation for Bid is contingent upon
the availability and annual appropriation of funds by the applicable City department for the
purchase of the specified goods or services. No legal or financial obligation shall exist
unless and until funds have been duly appropriated, encumbered, and a purchase order
has been issued by the City.
For contracts that extend beyond the current fiscal year, the City's continued obligation is
subject to the approved appropriation of funds by the City Council in each subsequent fiscal
period. In the absence of such appropriation, the City reserves the right to cancel the
contract without penalty.
F. Award and Purchase: The City reserves the right to reject any or all bids, waive minor
informalities or technical defects, and-unless otherwise stated-accept any portion of a
bid or combination of bids deemed to be in the best interest of the City.
No verbal explanations, clarifications, additions, or instructions shall be binding on the City
unless confirmed in writing through an authorized addendum issued by the City's
Purchasing Division.
A signed purchase order or fully executed contract issued to the successful vendor shall
constitute a binding agreement without further action required by either party.
G. Questions: All requests for clarification or interpretation of the IFB or Specifications must
be submitted in writing via email to the Purchasing Agent no later than the close of business
on the deadline for the questions. The City is not obligated to respond to questions received
after the deadline, and any responses provided will be at the City's sole discretion.
H. Compliance: The Vendor shall comply with all applicable Federal, State, and local laws,
ordinances, regulations, and any lawful orders or decrees of competent jurisdiction that
may affect the performance of work under this contract. The Vendor is responsible for
remaining fully informed of and adhering to such requirements throughout the duration of
the contract.
The Vendor shall defend, indemnify, and hold harmless the City and its representatives
from any claims, damages, or liabilities arising from the Vendor's or its subcontractors'
violation of any such law, ordinance, regulation, or order.
The Contract and any agreement resulting from the IFB shall be deemed to have been
made in and shall be construed and interpreted under the laws of the City of Grand
Junction, Mesa County, Colorado. Any action arising from or under this Solicitation and/or
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st
Contract shall be in the District Court 21 Judicial District, Mesa County, Colorado.
I. Force Majeure: The Vendor shall not be held responsible for failure to perform the duties
and responsibilities imposed by the Contract due to legal strikes, fires, riots, rebellions, and
acts of God beyond the control of the Firm unless otherwise specified in the Contract.
P. Indemnification: The Vendor shall defend, indemnify, and save harmless the Owner and
all its officers, employees, insurers, and self-insurance pool, from and against all liability,
suits, actions, or other claims of any character, name, and description brought for or on
account of any injuries or damages received or sustained by any person, persons, or
property on account of any negligent act or fault of the Vendor, or of any Vendor's agent,
employee, subcontractor or supplier in the execution of, or performance under, the Contract
which may result from Bid award. The Vendor shall pay any judgment concerning costs
that may be obtained by and/or against the Owner arising out of or under the performance
or non-performance.
Q. Gratuities and Kickbacks: The Bidder shall certify and agree that no gratuities or
kickbacks were or will be paid in connection with this Bid and/or an award of a Contract,
nor were any fees, commissions, gifts, or other considerations made contingent upon the
award of a Contract. If the Vendor breaches or violates this warranty, the Owner may, at
its discretion, terminate the Contract without liability to the Owner.
I. Material Availability: Bidders must accept responsibility for verification of material
availability, production schedules, and other pertinent data prior to submission of Bid. It is
the responsibility of the bidder to notify the Owner immediately if materials specified are
discontinued, replaced, or not available for an extended period of time.
J. Protection of Persons and Property: The Vendor shall comply with all applicable laws,
ordinances, rules, regulations, and orders of any public authority having jurisdiction for the
safety of persons or property or to protect itself from damage, injury, or loss. Firm shall
erect and maintain, as required by existing safeguards for safety and protection, and all
reasonable precautions, including posting danger signs or other warnings against hazards
promulgating safety regulations and notifying owners and users of adjacent utilities. When
or where any direct or indirect damage or injury is done to public or private property by or
on account of any act, omission, neglect, or misconduct by the Firm in the execution of the
Work, or in consequence of the non-execution thereof by the Firm, it shall restore, at its
own expense, such property to a condition similar or equal to that existing before such
damage or injury was done, by repairing, rebuilding, or otherwise restoring as may be
directed, or it shall make good such damage or injury in an acceptable manner.
K. Collusion Clause: Each Bidder, by submitting a Bid, certifies that it is not involved in any
collusive action(s) or activity(ies) that may violate applicable federal or state antitrust laws,
rules, and/or regulations. Any Bid(s) found to have evidence or reasonable belief of
collusion among the Bidders will be rejected. The Owner reserves the right, at its discretion,
to accept future Bids for the same service(s) or work from participants identified in such
collusion.
L. Public Disclosure Record: If the Bidder knows its employee(s) or subcontractors having
an immediate family relationship with an Owner employee or elected official, the Bidder
must provide the Purchasing Agent with the name(s) of the individuals. The individuals are
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required to file a "Public Disclosure Record", and/or a statement of financial interest, before
conducting business with the Owner.
M. Preparation of Bids: Bidders are responsible for thoroughly reviewing all drawings,
specifications, schedules, and instructions contained in the bid package. Failure to do so
shall be at the Bidder's own risk.
In the event of a discrepancy between the unit price and the extended total, the unit price
shall prevail. All unit prices must be net and reflect the total cost to the City, inclusive of all
applicable charges.
N. Taxes: The City is exempt from State, County, Municipal, and Federal Excise Taxes;
therefore, all bids shall not include taxes.
O. Sales and Use Taxes: The Vendor and all subcontractors must obtain exemption
certificates from the Colorado Department of Revenue for sales and use taxes. Bids shall
reflect the removal of Sales and Use Tax on materials, fixtures, and equipment.
P. Federal Taxpayer Identification Certificate: Successful Proposer(s) new to conducting
business with the City must furnish a completed standard "Federal Taxpayer Identification
Certificate (W-9)" before the Contract is executed. Additionally, the City reserves the right
to request a current W-9 from established business relationships as necessary.
Q. Bids Binding - 60 Days: Unless otherwise specified, all formal bids submitted shall remain
binding for sixty (60) calendar days following the bid opening date, unless extended by
mutual agreement between the City and the Bidder
R. Modification and Withdrawal of Bids Before Opening: The Bidder may modify or
withdraw bids prior to the bid opening, provided that a written and duly executed request is
submitted through the designated electronic bidding platform or to the location specified for
bid submission.
After the bid opening, no bid may be altered, modified, or amended.
S. Multiple Bids: Bidders are responsible for determining which product to offer. If a Bidder
elects to submit more than one bid, each alternate bid must be clearly labeled as
"ALTERNATE BID." The City reserves the right to award the contract in the best interest of
the City.
T. Brand Names or Equal: Whenever this IFB references any particular materials,
processes, mechanisms, equipment, or brand names, described or specified by patent,
proprietary designation, brand name, or manufacturer name, such references are used it
will be deemed to be used for the purpose of facilitating minimum acceptable requirements
and will be deemed to be followed by the words, "or equal."
At the City's discretion, following the bid opening, the Bidder may be required to provide
satisfactory evidence that the alternative product, equipment, or vehicle meets or exceeds
the specified requirements. The City reserves the sole right to determine whether proposed
alternatives are of equal value.
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Unauthorized substitutions will not be permitted after the award of the contract.
U. Termination of Contract: If, at any time during the performance of the contract awarded
pursuant to this IFB, the City determines that the work is not progressing satisfactorily or is
not being performed in accordance with the terms and conditions of the contract, the City
may, at its sole discretion and upon written notice to the Vendor, terminate the contract in
whole or in part.
V. Addendum: Official responses to questions, interpretations, corrections, and changes to
this solicitation or extensions to the bid opening/receipt date will be issued solely by the
Purchasing Division through a written Addendum. The authority to authorize and issue the
addenda rests exclusively with the City's Purchasing Division.
All Addenda will be issued electronically through BidNet Direct(R) - Rocky Mountain E-
Purchasing System (RMEPS):
https://www.bidnetdirect.com/colorado/city-of-grand-junction.
All Bidders must acknowledge receipt of each Addendum on the bid form provided in
Section V.
W. Piggyback: Contracts resulting from this solicitation are primarily intended for the City.
However, upon mutual agreement between the awarded Vendor and other governmental
entities, the contract may be extended for use by additional agencies, subject to the
specifications, terms, conditions, and pricing established in the original agreement.
The quantities specified in this IFB apply solely to the City and do not represent anticipated
usage by any other governmental entity.
Each participating governmental entity shall establish its own separate contract with the
Vendor, issue its own purchase orders, be invoiced directly, make its own payments, and
provide its own tax exemption certificates, if applicable.
It is expressly understood that the City is not a party to any contract formed between the
Contractor and any other governmental entity under this provision. The City assumes no
liability for any obligations, costs, or damages incurred by any other entity utilizing the
contract.
X. Award: The contract, if there is any, will be awarded to the lowest responsive and
responsible Bidder, as determined by the City. The City reserves the right to make this
determination based on a combination of factors, including but not limited to: price;
conformity to specifications; financial capacity to perform, previous performance and
reputation; availability and proximity of service, repair, and warranty facilities, similar
experience with comparable contracts or commodities, delivery timeline and reliability,
payment terms, compatibility with required specifications, existing equipment or systems,
other objective and reasonable factors relevant to the procurement.
Y. Inspections: After delivery, materials or supplies will be inspected and accepted. The final
inspection will be conclusive, except in cases of latent defects, fraud, or gross errors that
constitute fraud.
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