27-18 Softball and Baseball Field Renovations

REQUEST FOR PROPOSALS (RFP)
Rowan University
RFP 27-18 The Office of Contracting & Procurement
201 Mullica Hill Road
SOFTBALL AND
Glassboro, NJ 08028
BASEBALL FIELD Phone: 856.256.4171
RENOVATIONS FOR
Email: bids@rowan.edu
ROWAN UNIVERSITY

RFP 27-18 Softball and Baseball Field Renovations
Office of Contracting & Procurement
Table of Contents
RFP Specifications
Administrative Information 2
Schedule of Events 3
Required Procurement Documents & Proposer's Checklist 4
Introduction 5
Scope of Services 5-8
Pricing 8
Term of Contract 8
Procedural Requirements & Amendments 9
Vendor Personnel 9
Public Solicitation General 10-12
Submission Requirements 12-13
Proposal Submission & Instructions 14
Evaluation and Selection Criteria 15
Proposal & Pricing Page 16-17
Terms & Conditions:
Rowan University Terms & Conditions 18-24
Specific to New Jersey State Law Requiring Mandatory Compliance by All Vendors 25-30
Specific to New Jersey State Law Requiring Mandatory Compliance by Contractors Under 31-32
Circumstances Set Forth in Law or Based on the Type of Contract
Specifically Related to all Contracts Funded, in Whole or in Part, by Federal Funds 33-38
Apprentice Bid Specification Rider 39-41
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RFP 27-18 Softball and Baseball Field Renovations
Office of Contracting & Procurement
Administrative Information
All questions must be submitted via email, with the invitation to bid title subject heading:
RFP 27-18 Softball and Baseball Field Renovations
Questions:
All questions must be submitted via email to bids@rowan.edu with the name and number of the bid in the subject
line.
Questions will not be accepted by telephone. All questions submitted will be answered on The Office of
Contracting and Procurement website on the date indicated below.
Stacie Mori
Office of Contracting & Procurement
E-mail: mori@rowan.edu
*Note Regarding Confidentiality and Commitment to Defend
By submitting a response to this RFP, Vendor acknowledges that Rowan is a public entity subject to the New
Jersey Open Public Records Act ("OPRA"). Non-proprietary information contained in any submission will be
subject to public disclosure under OPRA. Vendors may mark any portions of a submission as confidential only if
the information is consistent with the criteria outlined in the "Confidentiality and Commitment to Defend."
However, final determinations of what must be disclosed will be made by Rowan in its sole and absolute
discretion.
RFP Opening:
Submissions will be due on October 29, 0026, by 2:00 pm prevailing time, and read in public virtually. Please use the
following credentials to attend the meeting:
Option 1:
* Meeting link: https://rowan.webex.com/meet/mori
* Meeting number: 644 308 626
Option 2:
* Join from a video conferencing system or application
* Dial: mori@rowan.webex.com
* You can also dial 173.243.2.68 and enter your meeting number
Option 3:
* Join by phone +1-415-655-0003 US TOLL
* Access Code: 644 308 626
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RFP 27-18 Softball and Baseball Field Renovations
Office of Contracting & Procurement
Schedule of Events
Due Date:
Proposals must be received no later than the submission due date and time listed in the Schedule of Events
Via the RFP Submission Portal. Proposals will only be accepted electronically.
In order to be considered for the award, all electronic proposals must be received at the appropriate
required time. Any proposal not received on time may be rejected.
Refer to the Submissions Requirements section of this document for further details.
Schedule of Events
Event Date Time
Bid Issued 10/13/2026
Site Visit* n/a
Questions Due 10/20/2026
Answers Posted to Website 10/22/2026
Submissions Due 10/29/2026 2:00 pm
Dates are subject to change. All changes will be reflected in Addenda issued.
If necessary, Rowan reserves the right to interview bidders solely for the purpose of clarifying information
contained in the bid documentation. No additional information or changes to the bid will be permitted during
these interviews, which will be for clarification purposes only.
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RFP 27-18 Softball and Baseball Field Renovations
Office of Contracting & Procurement
Required Procurement Documents & Proposer's Checklist
The documents as listed below are Procurement documents mandated by State regulation and University policy. All
documents as listed must be included with your submission package in order for your proposal to be deemed
responsible for this offering.
All forms can be found here and should be submitted with your final bid package. Please download and
execute accordingly.
Failure to include the below requested documentation with the Proposal shall result in automatic rejection of
Proposer's submission.
Rowan University Comments
If any issued, may not be
1 Acknowledgement of Receipt of Addenda (if any)
applicable.
Must be fully executed and
2 Ownership Disclosure
notarized.
If no subs, please add "n/a" and
3 Subcontractor Utilization Plan
sign.
Failure to include the below requested documentation with the proposal may result in rejection of Proposer's
submission except as otherwise indicated below
Certification of Non-Debarment pursuant to N.J.S.A. 52:32- To be provided prior to award
4
44.1
Certification of Services to be Performed in the United
States
5 Confidentiality & Commitment to Defend Review note on page 2.
Disclosure of Investigations & Other Actions Involving the
6
Vendor
Exhibit B: Mandatory Equal Opportunity Language
7 * Complete Form AA-201
Complete Form AA-202
8 Modifications Acknowledgement
To be provided prior to award.
9 New Jersey Business Registration Certificate
Check the status of BRC here.
Must be fully executed and
10 Non-Collusion Affidavit
notarized.
11 Proof of Ability to Obtain Required Insurance
12 Taxpayer Identification Request (W-9)
13 Disclosure of Investment Activities in Iran To be provided prior to award
Certification of Non-Involvement: Russia or Belarus To be provided prior to award
14
Prohibition
If applicable to the project, Prevailing Wage
Must be certified at date of
15 Public Works Contractor Registration Certificate
submission.
* Submission requirements for redactions can be found here.
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RFP 27-18 Softball and Baseball Field Renovations
Office of Contracting & Procurement
Introduction
Rowan University is seeking to contract with a firm for the renovation of the Softball and Baseball fields on the
Glassboro, NJ Campus.
I. SCOPE OF SERVICES
A. Softball Field Observations
1. The existing infield needs to be scarified to homogenize the infield mix. Over time the soil particles separate
and create inconsistencies in water absorption, drainage and playability.
2. The grass edges along the infield radius should be uniform at a distance of 60' from the front of the pitching
rubber.
3. Once edged the infield should be regraded to even the grades so water sheds uniformly across the skin
surface.
4. The pitching area and batter's boxes/catcher's box are slightly worn and need to be reinforced. The pitching
rubber and home plate are worn and need to be replaced.
5. The existing bases can be replaced with a new set of Rogers 'Breakaway' bases with a double 1st base.
6. The outfield grass is acceptable and a comprehensive turf program should continue that includes no less
than 3.5 lbs of Nitrogen, pest control, aeration, over-seeding and topdressing.
7. The bullpens also need to be renovated. The existing landscape ties are worn, misaligned and damaged.
The pitching areas and home plate area can be reinforced with fresh professional clay and heavy duty mats
to reduce wear. This can be discussed and a cost provided.
B. Softball Field Scope of Work
1. Survey the infield with a laser level to determine existing and proposed grades.
2. Check the distances, alignments and elevations of home plate, the pitching rubber and bases.
3. Supply and install a new 3" all rubber home plate at the correct elevation and alignment.
4. Supply and install a new 24" 4-way pitching rubber 43' from home plate and at the correct alignment and
elevation.
5. Supply and install new 11/2" female base anchors at the correct distances (60') and elevations.
6. Measure the infield radius from the front of the new pitching rubber to the grass edge and mark at 60'.
7. With a sod cutter or power edger create a uniform grass edge along the infield radius at 60'.
8. Remove all grass and weeds on the field side of the backstop.
9. Scarify and regrade the entire infield skin surface and areas in foul territory with the ABI Force infield grader
to meet proposed grades.
10. Reinforce the pitching area (3'x8') with DuraPitch professional clay to provide better wear tolerance.
11. Rebuild the batter's boxes (3'x7') and catcher's box (4'x4') with DuraPitch professional clay to provide
better wear tolerance.
12. Bullpens raised and graded. With pitching rubber and home plates reinstalled.
13. Rogers breakaway bases (adult) and home plate on field.
14. Sod cutting on right field side needs to be leveled in the outfield
15. Cinders in the warning track leveled and added if necessary.
16. Supply and install 25 Tons of 'Triple Play' infield mix to amend the existing high sand content infield mix
thereby reducing the amount of loose sand and adding clay that can manage moisture more efficiently.
17. Supply and top dress the infield with 2 Tons of professional conditioner.
18. Groom ready for play. Cover the pitching area with a 16' round tarp and home plate with a 20' round tarp.
19. Provide select gameday/bi-weekly maintenance of the field during the competition season. In the off-
season provide monthly upkeep.
C. Baseball Field Observations
1. The issues with this infield are mainly due to wear over many years and limited renovation. Even major
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RFP 27-18 Softball and Baseball Field Renovations
Office of Contracting & Procurement
league baseball field infields are completely renovated every 3-5 years to bring the dimensions back to
original measurements, replace the infield grass with pure Kentucky Bluegrass, scarify or till the infield mix
to homogenize the soil particles and rebuild the pitcher's mound and batter's boxes. Over time the infield
grass becomes contaminated with other grass species, annual and perennial weeds and experiences
reduced playability and appearance. The grass in foul territory, especially the on-deck and walk up areas
to home plate become heavily compacted and worn. The grass edges allow the base paths start to widen
and contaminated with infield mix.
2. The infield radius on a baseball field should be 95' from the center of the pitcher's mound. Over the years
due to edging and removal of elevated lips, the radius has been pushed out to 99-100'. This is normal and
requires the grass edge along the infield radius to be brought back to 95'.
3. The grass edges around the pitcher's mound and home plate circle are worn and larger than the standard
measurements.
4. The pitcher's mound should be reconstructed to provide the proper table/plateau and landing area at 1:12.
An improperly constructed and maintained pitcher's mound can lead to shoulder, tricep, bicep, elbow and
forearm injuries.
5. The pitching rubber is worn and should be replaced.
6. The home plate batter's boxes and catcher's box are slightly worn and need to be renovated. The home
plate is worn and needs to be replaced.
7. The warning track surrounding the infield is not in bad shape. The grass borders around the infield can be
edged and the warning track stone can regraded and top-dressed. The warning track in the outfield is also
acceptable, but can be lightly scarified and regraded. This work will not be included with this proposal, but
can be completed upon request, at an additional cost.
8. The grass in the outfield is acceptable and a comprehensive turf maintenance program should continue
that includes no less than 3.5 lbs of Nitrogen, pest control, aeration, over-seeding and topdressing.
9. The bullpens are a bit of a mess and a complete redesign and reconstruction should be considered that
should include replacing the landscape ties, regrading, installing drainage, removing the patchwork of
synthetic turf, rebuilding the pitcher's mounds and home plate areas, installing new mats to reduce wear
and make access more appealing.
10. Access to the 3rd base bleachers is a bit unsafe with spectators having to walk on large rocks. The bleachers
also expose spectators to foul balls.
11. The batting cages are acceptable, but again do not provide the best appearance for recruits.
12. Based on the above observations, below is the recommended scope of work and estimate of costs to
renovate the infield only. The other observations can be discussed.
D. Baseball Field Scope of Work
1. Survey the infield to determine existing and proposed elevations and grades.
2. Check the field layout to determine if home plate is in the correct location and the bases are at the correct
distances.
3. Supply and install a new 3" all rubber home plate at the correct location, elevation and alignment.
4. Excavate the batter's boxes (4'x6') and catcher's box (4'x4') to a depth of 3 inches, supply and install
DuraPitch Professional clay and compact with a motorized plate tamper. The home plate circle will be
constructed to a 26' diameter and covered with a 26' round tarp when completed.
5. Supply and install a new 4-Way 24" pitching rubber at the correct location, elevation and alignment.
6. Construct the table/plateau (3'x5') around the pitching rubber and landing area (1:12) with at least 3 inches
of DuraPitch Professional clay. Finish the remainder of the mound with new 'Triple Play' infield mix. The
pitching circle will be constructed to a 20' diameter and covered with a 20' round tarp when completed.
7. Supply and install new 1.5" female base anchors and a new set of Rogers professional bases. A double 1st
base can be provided upon request.
8. With a sod cutter, remove all grass within the infield, foul territory between the base paths and dugouts,
surrounding home plate and approximately 4' into the outfield. (All grass to be disposed of at a location on
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RFP 27-18 Softball and Baseball Field Renovations
Office of Contracting & Procurement
campus or loaded into dumpsters.)
9. Install double bases at first base.
10. Laser grade the existing infield mix to cut high areas and fill low areas.
11. Laser grade the entire infield to meet proposed grades, removing the elevated grass edges. If needed,
supply topsoil to adjust infield grades where new sod is to be installed.
12. Supply and install approximately 17,000 SF of 'Big Roll' Kentucky Bluegrass sod within the infield, foul
territory, around home plate and approximately 4' into the outfield. We can cut in walk up lanes, on deck
areas and coaches boxes, if requested.
13. Supply and install 25 Tons of 'Triple Play' infield mix to amend the existing high sand content infield mix
and meet proposed grades.
14. Bullpens raised and graded. With pitching rubber and home plates reinstalled.
15. Supply and top-dress the infield with 2 Tons of Professional conditioner.
16. Groom ready for play.
17. Provide select gameday/bi-weekly maintenance of the field during the competition season. In the off-
season provide monthly upkeep.
E. Renovation
1. Substantially completed by 12/31/2026.
2. The University will be responsible for the payment of permits. The vendor will be responsible for all permit
applications.
3. Delivery and installation are the responsibility of the awarded vendor and must be incorporated in bid
pricing and paid for by awarded vendor.
4. Renovation to be supervised by a dedicated foreman who will coordinate all delivery and installation
directly with Rowan University personnel.
5. Any changes (structural, electrical, mechanical, or plumbing) that are essential to the normal installation
of the equipment to be furnished shall be clearly delineated in the bid submission.
a. These changes shall be clearly outlined in a layout plan submitted with each copy of the bid
submission.
b. All changes must have prior written approval of Rowan University. Bidders shall be responsible for
verification of all conditions and dimensions prior to submitting bids.
6. Vendor will not be allowed to use any trash receptacles or construction dumpsters on site that were not
supplied by them or allowed by the University.
7. The Vendor shall not enter or have access to any space in the building to perform the work without first
having given timely notice to the University so that the necessary arrangements may be made to enter or
to have access to such space.
8. In entering, passing through, or working on any such space in the building in the performance of the work,
the vendor shall at all times furnish and maintain proper protection for the floor, ceilings, walls, fixtures,
equipment, furniture, and/or other property of the University including but not limited to landscaping,
paving and interior finishes.
9. The Vendor shall maintain their areas free of debris and follow all related safety codes and regulations.
10. The Vendor shall cover and protect furnishings from any damage during transportation, storage, and
installation.
11. If any loss or damage occurs prior to final acceptance by the University, the vendor shall promptly repair or
replace the part or parts lost or damaged, as directed, at no cost to the University.
a. The University will not provide dumpsters for debris. The removal and disposal of debris shall be the
responsibility of the awarded vendor(s).
F. Use of Premises
1. Contractor shall restrict work, staff, and debris to the contract premises and as authorized by the
University. Contractor is responsible for coordination of trades to ensure timely completion of work and
to minimize disruption of the activities of the University.
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RFP 27-18 Softball and Baseball Field Renovations
Office of Contracting & Procurement
2. Limit use of premises to work in areas indicated. Do not disturb portions of Project site beyond the site
perimeter unless prior approval of the University is received prior to conduction of such work or
operations.
3. Driveways & Entrances: Keep driveways and entrances serving premises clear and available to Rowan
University, Rowan employees, and emergency vehicles always.
4. Do not use areas outside the limit of construction site for parking or storage of materials.
5. Upon completion of work, the awarded vendor is responsible for leaving any construction areas in clean
condition.
G. Intent of Contract
1. Project documents provided for this contract are intended to require the contractor to provide for
everything reasonably necessary to accomplish the proper and complete finishing of the work.
2. All work and materials included in the specifications and not shown on the drawings or shown on the
drawings but not in the specifications, shall be performed and/or furnished by the contractor as if
described in both.
3. Any incidental materials and/or work not specified in the drawings or specifications which are,
nevertheless, necessary for the true development thereof and reasonably inferable therefrom, the
contractor shall understand the same to be implied and required and shall perform all such work and
furnish all materials as if particularly delineated or described therein.
4. Should there be an obvious error between the drawings and specifications, the most stringent constraints
of the conflicting information shall be assumed by the contractor, unless otherwise stated in writing by
the University Project Manager or designee, and the contractor shall complete the work as reasonably
required, consistent with the intent of such drawings and specifications as interpreted by the University.
5. When a conflict exists between scope specific information in this RFP and the Project Specifications,
and/or accompanying documents, the Project Manual and accompanying documents take precedence.
6. For more information about the Project, please view the accompanying documents found on the Office of
Contracting & Procurement website.
II. PRICING
A. Base bid must include all labor, materials, equipment, supervision, coordination efforts, services, filing fees,
security, insurance and all other associated or related items specified herein that are necessary to complete
the work.
B. The contact will be awarded, or all bids rejected, within 60 days, except that the bids of any bidders who
consent thereto may, at the request of the contracting unit, be held for consideration for such longer period
as may be agreed.
C. All costs associated with the successful competition of this project, must be included in the base bid on the
bid page.
D. Prices provided must remain in effect for the dates noted on the Proposal page.
E. Bids shall include labor and price plus costs as indicated on the Proposal page.
F. All payments from Rowan to the successful bidder and from bidder to subcontractors and vendors for labor
and services, under this contract, shall be made on an hourly flat-rate basis, and limited to the work
performed on any portion of the work done on this Project.
1. Costs included in flat hourly rate: Benefits, normal travel time, insurance, taxes, vehicles (company and/or
employee), and other overhead, profit, and other miscellaneous cost.
III. TERM OF CONTRACT
A. Contract period will be for time necessary to complete all the requirements of this RFP as determined by the
documents and contract provided by the Rowan University Facilities Planning & Construction Department.
B. Except as set forth in Section V.(C) Bidder Personnel below, if the University terminates services, written
notice will be provided thirty (30) days in advance of termination date.
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RFP 27-18 Softball and Baseball Field Renovations
Office of Contracting & Procurement
IV. PROCEDURAL REQUIREMENTS AND AMENDMENTS
A. The awarded vendor will comply with all procedural instructions that may be issued from time to time by the
Contracting Officer of the University or designee.
B. During the contract period, no change is permitted in any of its conditions and specifications unless the
awarded vendor receives written approval from the Contracting Officer or respective designee.
C. Bidders must supply Rowan University with any/all applicable warranty information, whether expressed or
implied.
D. Should the awarded bidder find at any time that existing conditions make modification in requirements
desirable; it shall promptly report such matters to the Contracting Officer or designee of the University for
consideration and decision.
E. Rowan University may make changes in the general scope of the contract services provided by the vendor by
written notice in the form of a potential Change Order. The vendor shall promptly comply with the request for
potential change and shall bring all subsequent services in conformance with the notice.
F. If any such changes cause a material increase or decrease in the vendor's cost of operation or the time
required for attainment of required service levels, an equitable adjustment in the contract cost or time
allotted for fulfillment of the contract shall be negotiated and the contract modified accordingly. Any change,
alteration or modification of any contract will be valid and binding only if a submittal of a cost proposal
accompanies the request which outlines the reasons as to why the circumstances warranting the change were
not reasonably discoverable at the time of proposal or bid, and it is mutually agreed upon as to the validity of
the assertion..
G. The awarded vendor's engagement partner and/or manager might be required to meet periodically with the
Contracting officer or their representatives to discuss services.
V. VENDOR PERSONNEL
A. SUBCONTRACTORS: Rowan University desires to contract with a general contractor under a single prime
contract agreement. Rowan University will not contract with subcontractors directly.
B. While on University property:
C. All personnel shall observe all rules and regulations in effect at Rowan University governing safety and
personal conduct.
D. Vendor personnel shall not represent themselves or be considered as employees of Rowan University.
E. CRIMINAL BACKGROUND CHECKS ARE MANDATORY for all non-University personnel performing work on the
Rowan University Campus. Vendors, consultants, contractors, and subcontractors are required to take all
reasonable steps to assure that their employees do not represent a threat to the campus community,
including but not limited to refusal to comply with campus policies and/or damage or harm to individuals or
property. Such determinations on risk to the community shall be in Rowan's sole discretion in accordance
with all applicable laws. A contractor's failure to comply with this requirement may result in immediate
termination of any award or contract.
F. The Vendor shall be solely responsible for all damage or unauthorized destruction to any Rowan University
and buildings, equipment, premises, or facilities; lease, lent, or in the care, custody or control of the
University or State.
G. The Vendor shall remove from Rowan University, any of its employees who are found to be unacceptable by
the University. Such requests will not be unreasonable.
H. At all times, Vendor personnel shall be in professional attire with clear identification of the company's name,
logo, and person's name.
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