Request for Proposals (RFP) for Learning Management System (LMS)

To support the professional growth of employees in their mission to enhance the lives of San Mateo County residents, the Human Resources Department (hereinafter “HR”) has been providing learning and development opportunities since the 1980s. Over the years, the program has expanded significantly, now offering a wide array of asynchronous, live in-person and virtual courses to approximately 7,000 County employees. Additionally, these learning opportunities are extended to employees from cities, special districts, and non-profits within the County. This Request for Proposal seeks to select a vendor who will provide and support a Learning Management System (hereinafter “LMS”) that will provide a County-wide System for managing, tracking, delivering, and reporting development and training opportunities to this diverse audience. This System must meet the requirements as listed in Section II: Scope of Work of this document.

HR is issuing Request for Proposal (RFP) No. 2025-RFP-00371 for a LMS.

The contract awarded shall have an original term of five (5) years. In addition, the County shall have one (1) option to extend the term for an additional five (5) years, for a maximum term of ten (10) years, with all other terms remaining, including fees. These options may be exercised by the County in its sole, absolute discretion.

The County’s standard contract template has been included as Appendix B to this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

The results of this RFP may be used by governmental agencies, within twelve months of the conclusion of the competitive solicitation process.