Demolition of Commercial Warehouse

CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
INTRODUCTION
The City of Fernandina Beach, Florida is accepting competitive sealed bids for the
DEMOLITION AND REMOVAL OF A COMMERCIAL WAREHOUSE.
The City of Fernandina Beach will receive sealed submittals through www.demandstar.com.
Submittals must be uploaded to Demandstar.com E-bidding System prior to 10:00AM(EST),
August 21, 2026.
A Mandatory Pre-bid meeting will be held at 10:00AM (EST), August 7, 2026, at the
City of Fernandina Beach City Hall, Commission Chambers, 204 Ash Street,
Fernandina Beach, FL 32034. The City recommends that each attendee arrive at least 15
minutes early to allow time for check-in. Every attendee must sign the pre-bid meeting
attendance log. One the meeting commences, the sign-in sheet will be closed and the City
will deny entry to the mandatory pre-bid meeting to anyone who arrives after the meeting
start time. Each attendee is solely responsible for arriving on time, including allowing
sufficient time for traffic, parking, and locating the meeting room. A Respondent that is not
represented at the mandatory pre-bid meeting will be deemed non-responsive , and its
submittal will not be considered. By submitting a response, each Respondent acknowledges
and accepts the risk that late arrival to the mandatory pre-bid meeting will result in rejection
of its submittal, and such rejection will not be grounds for a bid protest.
It shall be the sole responsibility of the Bidder to have its Bid submitted through the
DemandStar website (www.demandstar.com) not later than the above date and time.
Facsimile, paper or telegraphic submittals will not be accepted. Delay in delivery shall be
the sole responsibility of the Bidder. Submittals received after the deadline will not be
considered. Award of the Bid is subject to authorization and appropriation of funds in the
fiscal year 2025-2026 budget.
SUBMITTERS ARE REFERRED TO THE ATTACHED GENERAL CONDITIONS FOR
OTHER IMPORTANT INFORMATION REGARDING THE INVITATION TO BID
PROCESS, REQUIREMENTS AND EXHIBITS.
The bid shall be submitted on the specified Contact Sheet, hereto attached as "Exhibit A"
and Bid Pricing Form, hereto attached as "Exhibit A-1". The person signing the Bid
Response Form shall have the authority to bind the proposer to the Bid. All information on
the Bid form shall be provided, or the Bid may not be accepted.
The competitive sealed Bid shall be accompanied by a "Public Entity Crimes", herein
provided as "Exhibit B", "Drug-Free Workplace Certification" herein provides as "Exhibit
C", "E-Verify Statement" herein provided as "Exhibit D", "Proposer Acknowledgements
and Agreements", herein provided as "Exhibit E", "Conflict of Interest", herein provided
as, "Exhibit F", "Non-Collusion Affidavit", herein provided as "Exhibit G" and "Dispute
Disclosure", herein provided as "Exhibit H", "Contractor's Countries of Concern
Affidavit", herein provided as "Exhibit I", "Certification Regarding Prohibition Against
use of Diversity, Equity and Inclusion Material" herein provided as "Exhibit J".
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CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
CONTRACTOR SHALL SIGN AND INCLUDE EXHIBITS "A-J". Failure to do so may
result in rejection of the bid submittal.
A sample of the City of Fernandina Beach construction contract is included as a
separate document.
In accordance with Item 16, General Terms and Conditions, please provide proof that the
Contractor/Vendor is not listed in the Excluded Parties List System, a federal
suspension and debarment listing.
SCOPE OF WORK
PROJECT DESCRIPTION
The City of Fernandina Beach recently acquired property that includes an abandoned warehouse
structure. This building is located at 115 South 2nd Street in Fernandina Beach, FL. The parcel ID is
00-00-31-1800-0271-0070. This project is for the demolition and removal of the facility
located at 115 South 2nd Street. The structure is estimated to be 100 years old. This facility is
approximately 24,000 sq ft. in size and includes structural steel, masonry, roofing systems, utilities,
and miscellaneous appurtenances. Due to the proximity of the Historic District, the City will obtain
the necessary historic district approval on behalf of the contractor.
SCOPE OF WORK
This scope includes the removal of the structure located at 115 South 2nd St. This demolition
includes the removal of the entire structure above the foundation. All tools, materials, labor,
supervision, equipment, mobilization/demobilization, project set-up, safety equipment installation,
permitting, waste material disposal, and clean-up shall be included in this quote.
PERMITTING
The Contractor shall obtain all required demolition permits, hauling permits, and regulatory
approvals. All work shall comply with applicable federal, state, and local regulations, including
OSHA, EPA, and applicable environmental requirement. The Contractor shall coordinate
demolition activities with any required hazardous materials abatement. The City will manage the
required disconnects for water, gas, electrical, and sewer.
SCHEDULE REQUIREMENTS AND ENVIRONMENTAL CONTROLS
The Contractor shall submit a demolition schedule identifying sequencing and anticipated
completion dates. The Contractor shall implement dust suppression measures throughout
demolition operations. The Contractor shall monitor and manage noise, vibration, debris migration
from demolition activities. The Contractor shall maximize recycling of demolition debris to the
extent practicable.
BID ADDITIVE #1 - DEMOLITION & REMOVAL OF CONCRETE FOUNDATIONS
SCOPE OF WORK
This scope includes the removal of all foundations, slabs, footings, loading docks, and stairs
located at 115 South 2nd St. All tools, materials, labor, supervision, equipment,
mobilization/demobilization, project set-up, safety equipment installation, permitting, waste material
disposal, and clean-up shall be included in this additive quote.
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CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
BID ADDITIVE #2 - REMOVAL OF PINE CEILING PANELING & HEART PINE BALCONY
COLUMNS PRIOR TO BUILDING DEMOLITION
SCOPE OF WORK
This scope includes the careful removal of interior pine ceiling paneling and heart pine balcony
columns prior to demolition of the structure. The pine paneling and heart pine columns will be
preserved and repurposed. All tools, materials, labor, supervision, equipment,
mobilization/demobilization, project set-up, safety equipment installation, permitting, waste material
disposal, and clean-up shall be included in this additive quote.
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CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
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CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
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CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
SAFETY
The Contractor shall provide all necessary barricades and signage and take necessary
precautions to protect buildings, the general public and Contractor personnel. The
Contractor shall at all times guard against damage or loss of City property or the general
public and shall be held responsible for replacing or repairing any loss or damage to the
satisfaction of The City of Fernandina Beach.
GENERAL CONSTRUCTION GUIDELINES
1. The contractor shall be required to coordinate his work schedule with the City
designee during the course of the project.
2. The Contractor is required to submit his design and installation procedures for
review & approval prior to installation.
3. Contractor is solely responsible for all construction means, methods, techniques,
sequences, procedures and coordinating all portions of Work under Contract.
4. Contractor is responsible for all acts and omissions of his Subcontractors.
5. City staff will not establish limits of Work between Contractor and Subcontractors,
nor will he act as an arbiter in establishing such limits.
AWARD
Award recommendation shall be made to the most responsive and responsible bidder
offering the best value. The City reserves the right, based upon its deliberations and in its
opinion, to accept or reject any or all proposals. The City also reserves the right to waive
minor irregularities or variations to the specifications and in the bidding process.
Successful Bidder is required to have a Business License in the city where their home office
is located. If Bidder's business office is located in the City of Fernandina Beach a business
tax license is required.
Bid Package
ITB Documents and Specifications are available to download from DemandStar at
www.demandstar.com. Any questions regarding the ITB package can be directed to Wanda
Weaks, Purchasing Specialist, wweaks@fbfl.org.
CONTACT
Specification questions during the bid period shall be submitted in writing to Purchasing
Specialist, Wanda Weaks, wweaks@fbfl.org.
Bidders are hereby put on notice that no contact shall be made with any of the City
Commission members, other City staff, or others that may be involved in the selection
process to discuss this request or to influence the outcome of the selection.
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CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
ADDENDA
A written response to bidder questions will be issued via Addendum and posted on the City's
website at www.fbfl.us/bids and DemandStar at www.demandstar.com. It is the bidder's
responsibility to check the City's website for Addenda prior to submitting their bid. The
deadline for questions is ten days before bid opening.
If there is an Addendum it becomes part of the original Bid and shall be acknowledged by
attaching a copy of the Addendum, signed by an authorized representative of the person or
company submitting the bid or proposal. Failure to do so may disqualify the bid or proposal.
CONTRACTOR PERSONNEL
1. CITY reserves the right to reject any CONTRACTOR employee doing business for
the awarded CONTRACTOR that has not received the proper safety training or is not
performing work in a safe manner. Any costs resulting in a rejection of personnel will
be solely at the CONTRACTOR's expense.
2. No sub-contractor shall be employed by CONTRACTOR for the provision of these
services without the prior written approval of the CITY.
PERFORMANCE STANDARDS/QUALITY REQUIREMENTS
In addition to those requirements set forth in the Scope of Work, all services (and items
incidental thereto) and work provided by CONTRACTOR shall conform to the following:
PROJECT SCHEDULE
CONTRACTOR shall begin no later than ten calendar days from issuance of the Notice to
Proceed; all work must be completed within 20 calendar days of startup.
TIME OF PERFORMANCE
1. CONTRACTOR may, upon approval by City designee, be provided weekends and
after-hours access to the site, if necessary or desired, to complete the project,
weather permitting. However, no additional sums shall be paid other than that
specified in the bid response.
2. CONTRACTOR may set up equipment onto the jobsite without commencing work for
a maximum of seven calendar days. Location of equipment storage will be provided
by the City designee.
3. CONTRACTOR will, prior to any delay submit notification of delay in writing within
five calendar days to City designee.
4. CONTRACTOR shall submit documentation explaining the cause of delay. CITY shall
determine the extent of delay and extend the time for completing the work if, in CITY's
judgment, the findings justify an extension. Any delay shall not entitle CONTRACTOR
to any additional compensation. The sole remedy of CONTRACTOR shall be an
extension of time.
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CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
5. CONTRACTOR shall arrange with the City designee a sequence of procedure, means
of access, space for storage of materials and equipment and use of approaches,
corridors, and stairways. CITY shall not be responsible for lost or stolen materials or
tools left on the job site.
SITE MAINTENANCE
1. Extreme care shall be taken to safeguard all existing facilities, paved walkways, site
amenities, utilities, windows, and vehicles on or around the job site. Damage to public
and/or private property shall be the responsibility of CONTRACTOR and shall be
repaired and/or replaced in equal or better condition at no additional cost to the CITY.
CONTRACTOR shall use all means to protect existing objects, structures and
vegetation designated to remain. In the event of damage, immediately make all
repairs, replacements, and dressings to damaged materials, to the approval of CITY,
at no additional cost to the CITY. In the event of damage to public and/or private
property, CONTRACTOR shall immediately contact the CITY's designee and inform
them about the location and extent of the damages and will stay on site until his
investigation of the damage is concluded.
2. CONTRACTOR shall place all debris in refuse container and keep the premises free
from rubbish at the end of each working day. The CONTRACTOR shall be
responsible for supplying, emptying and the removal of waste containers/dumpsters,
as necessary.
3. CONTRACTOR shall arrange material storage so as not to interfere with the CITY's
operations.
4. CONTRACTOR shall at the completion of the job, remove unused material and
rubbish from the site. If CONTRACTOR refuses at any time to remove the debris
from the premises, or to keep the working area clean, such cleaning will be
completed by the CITY and deducted from the balance due CONTRACTOR.
5. CONTRACTOR shall store all materials to be protected against weather, vandalism,
and theft. Any materials found to be damaged or missing shall be replaced by
CONTRACTOR at no cost to the CITY.
6. CONTRACTOR shall be responsible for clean up at the site at the conclusion of the
project, including excess construction materials, and a thorough cleaning of all areas
that were affected by CONTRACTOR or their subcontractors to the satisfaction of the
CITY.
SAFETY
1. CONTRACTOR shall be aware that this project is subject to public vehicle and
pedestrian traffic at all times.
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CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
2. CONTRACTOR shall comply with all Federal/County/City laws/ordinances and City
Fire codes during the execution of this project.
3. CONTRACTOR shall continuously maintain adequate protection of all work from
damage and shall protect public and privately owned property, structures, vehicles,
utilities, and work of any kind against damage or interruptions of service, which may
result from the operations of the CONTRACTOR.
4. CONTRACTOR shall provide Safety Data Sheets: If any chemicals or materials or
products containing toxic substances, as defined by Chapter 442, Florida Statutes,
are to be used at any time during this the contract period, CONTRACTOR shall
furnish Safety Data Sheets to the City designee prior to commencing this project.
5. CONTRACTOR shall perform all work under supervision of a capable supervisor
using skilled employees.
6. CONTRACTOR shall have a person, which is on their payroll and with the authority
to make decisions, on site at all times.
REQUIRED INSPECTIONS
Prior to the start of any work, CONTRACTOR shall examine all surfaces and report in
writing to the City designee any conditions detrimental to work. Failure to observe this
injunction constitutes a waiver to any subsequent claims to the contrary.
CITY'S RIGHTS TO INSPECT, REJECT, AND STOP WORK
1. Right to Inspect Work - CITY will have the right to inspect the work at all times. Such
inspections will not relieve the CONTRACTOR of any of its obligations to perform the
work in strict accordance with the contract documents.
2. Right to Reject Work - CITY will have the right to reject work which does not conform
to the contract documents. CITY may require special inspection or testing of the
work.
3. Right to Stop Work - If CITY reasonably believes that CONTRACTOR is failing to
carry out the work in accordance with the contract documents; CITY may order
CONTRACTOR to stop the work, or a portion of the work, until such time as the cause
of such stop order has been eliminated.
4. Right to Carry Out Work - If CONTRACTOR fails to perform the work properly or fails
to perform any provision of the contract documents, including unauthorized project
schedule delays, CITY, after three days written notice to CONTRACTOR without
correction, may correct the deficiencies through the CITY's own forces or through
others and may deduct the cost thereof from the payment then or thereafter due to
the CONTRACTOR.
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CITY OF FERNANDINA BEACH
ITB 26-09
DEMOLITION OF COMMERCIAL WAREHOUSE
INSURANCE REQUIREMENTS
Insurance requirements are outlined in the General Conditions of this Invitation to Bid.
BOND REQUIREMENTS
Bid bonds requirements are outlined in the General Conditions of this Invitation to Bid.
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION
The City is an equal opportunity/affirmative action employer. The City is committed to
equal opportunity employment effort and expects firms that do business with the City to
have an affirmative action program.
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