142214078 (RFP) Environmental Byproducts Compliance Support and Consulting Services

Solicitation
For Participation in
Environmental Byproducts Compliance Support and Consulting Services
for
JEA
Jacksonville, FL
Solicitation Number 142214078
Mandatory Pre-Response Meeting via Microsoft Teams on September 08, 2026, at 11:00AM
Meeting URL: https://teams.microsoft.com/meet/225956343985273?p=M7p9SD1VSGPY1dn1P7
Meeting ID: 225 956 343 985 273
Meeting Passcode: ft9Rq3g6
Dial In: 321-558-7338
Phone conference ID: 497 323 534#
Those planning to attend via Microsoft Teams or teleconference should send contact information to:
mcdomv@jea.com, 48 hours prior to the Pre-Response Meeting to have contact information documented.
Responses are due on October 6, 2026, by 12:00 PM EST
All Responses shall be submitted through JEA's E-Procurement and Contract Management Portal which is provided
by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to
Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on the Due Date October 06, 2026,
2:00PM via Microsoft Teams.
For more information please contact the JEA Buyer at:
Marline McDonald, mcdomv@jea.com , 904-760-6614

1.2) Scope of Work
JEA is soliciting proposals for professional services from environmental consulting companies to provide environmental
support services associated with byproduct and solid waste management generated from circulating fluidized bed and
other turbine power generation facilities at the Northside Generating Station (NGS) and the former St. John's River
Power Park (SJRPP). These services require a combination of technical expertise and an extensive understanding of
applicable regulatory requirements. The scope of services will be determined based on need and generally consist of the
following:
* Design environmental and material characteristics testing program.
* Meet and correspond with environmental regulatory agencies on behalf of JEA.
* Prepare Conceptual Site Models, Site Assessment Work Plans, Site Assessment Reports and Remediation Plans
per Florida Administrative Code Chapter 62-780.
* Conduct soil, groundwater, sediment, surface water, and air investigations.
* Prepare treatability study plans and conduct treatability studies.
* Prepare and implement Pilot Study Work Plans.
* Design and conduct study of environmental characteristics of fugitive dust from roadway construction
materials.
* Groundwater monitoring well design, installation, redevelopment, surveying, and sampling.
* Design haul road stormwater management plans
* Pond liner repair planning, documentation, and reporting.
* Prepare Technical Reports per the requirements of Florida Administrative Code Chapter 62-701, Solid Waste
Management Facilities.
* Prepare Technical Reports pursuant to the Florida Electrical Power Plant Siting Act (PPSA), Sections 403.501-
.518 of the Florida Statutes and Chapter 62-17 of Florida Administrative Code.
The raw data, aerial photographs, and other collected information shall be processed with final information and
engineered products delivered to JEA in accordance with these specifications.
Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of
this Solicitation.
1.3) Background
JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June
1997, JEA also assumed operation of the water and sewer system previously managed by the city. JEA is located in
Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water
customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.
1.4) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to
perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents
referenced in this Solicitation are on JEA's E-Procurement and Contract Management Portal which is provided by
Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions
on how to login to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the
instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and
commercial contract terms associated with this procurement.
A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this
entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.
All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All
Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA's
procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing
system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time
(Due Date & Time).
A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier Network.
Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally, Respondents are
encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is not able to
submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the Section below
titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES
MAY BE REJECTED.
1.5) Zycus Instructions
I. How to Log into Zycus
A. New Users - Zycus
1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,
phone and email address. Also, it is recommended users use Google Chrome to access Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.
To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a
message stating "Email ID already registered", log in as an Existing User Log-in". If you don't know your password,
enter your email address and click on "Forgot Password".
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select "Existing User Log-in", the user may navigate to the
solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance
of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover
non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a
Response by selecting "Confirm Participation". JEA will then have a record indicating the company intends to submit
a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select "Save". Note
each section has a red, yellow, and green light code. Items will turn green once completed. Yellow and red lights mean
there is additional action required. Users may also note under each tab, there are multiple questions to respond to,
scroll down the list to ensure all questions are answered.
6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to
download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.
Users can download the required attachments by selecting the "Buyers Attachments" icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed
and green lighted, the User may select "Submit Response".
8. Once the user selects "Submit Response", the user will receive a "Success" pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until the Response
Due Date and Time.
10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for
award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for
consideration of award.
1.6) Questions
All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the
opening date. Questions received within five business days prior to the opening date may not be answered.
1.7) Pre-Response Meeting
There will be a mandatory Pre-Response meeting associated with this Solicitation at the date and time listed on the
cover page of this Solicitation. All interested Respondents are required to attend the Pre-Response meeting. Those
planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA
Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only
sign in representing one company, unless otherwise agreed to by JEA in writing.
1.8) Opening of Responses
All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated
on the cover page of this Solicitation.
The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately
48 hours before the Response opening.
At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the
Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive
irregularities or informalities in the Responses to the extent allowable under applicable laws.
1.9) Alternate Provisions and Conditions
Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but
not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found
in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no
force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA
determines that such terms and conditions and requirements are in the best interest of JEA.
1.10) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated
by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.
Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a
reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to
confirm the Respondent meets the requirements stated below.
JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:
I. The successful Respondent shall have successfully completed at two (2) similar projects within the last
five (5) years.
A. A similar project is defined as environmental professional services for byproducts from circulating
fluidized bed power generation facilities which include environmental testing, reporting, plan design
for the management of byproducts, assessment planning and report writing.

B. The Respondent shall provide one (1) reference related to the similar projects within the last five (5)
years as defined in Section 1.19 Company Experience.
Any Respondent whose contract with JEA was terminated for default within the last two years shall have its
Response rejected.
1.11) Number of Contracts to be Awarded
JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based
on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best
interest.
1.12) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of
insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the
COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and
Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance
in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.
1.13) Optional Use of Small and Emerging Business Program
It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of
JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this
Solicitation.
For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity
Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.
1.14) Basis of Award - Highest Evaluated
JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based
solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make
presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,
concise, well-organized technical and business information relative to the Work, in both the initial submittal of its
Response and in any subsequent submittals.
Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and
conditions.
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the
Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the
Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an
equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each
Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be
broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with
the JEA Procurement Operational Procedures.
1.15) Evaluation Methodology for CCNA Engineering Services
JEA shall evaluate the Respondent's qualifications, rank the qualifications from all Respondents, and negotiate a
Contract for the Work in accordance with Florida Statute, Section 287.055, known as the Consultants' Competitive
Negotiation Act ("CCNA").
In evaluating the qualifications, JEA will not consider price, but may consider factors including, but not limited to, the
Respondent's professional personnel, past performance, whether the Respondent is a Jacksonville Small and Emerging
Business (JSEB); recent, current and projected workloads of the Respondent, and volume of work previously awarded
to each Respondent by JEA. JEA may also request interviews or presentations from the Responders during its
selection. Interviews or presentations, if any, will be evaluated and up to twenty-five (25) points will be added to the
Respondents written Response evaluation score.

After approving the rankings of all the Respondents, JEA will enter into negotiations with the best ranked Respondent.
During negotiations, JEA will consider detailed information regarding the Respondent's hourly rates, and scope of the
Contract.
If JEA and the Company are unable to negotiate a satisfactory Contract, JEA will formally terminate the negotiations
with the Respondent and undertake negotiations with the next ranked Respondent. JEA will Award the Contract to the
highest-ranking qualified Respondent that successfully completes Contract negotiations with JEA.
1.16) Selection Criteria
The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum
Qualifications specified in this Solicitation.
1.17) Professional Staff Experience
Maximum score for this criterion is: 25 POINTS
A. Team Members
The Respondent shall provide a maximum of four (4) resumes of the professional staff to be assigned to perform the
Work. The resumes provided shall identify the Lead Project Manager, Environmental Scientist, Environmental
Engineer, and Environmental Specialist (collectively, the "Team Members"). Primary positions (as shown in the
attached Evaluation Matrix) shall only serve in one (1) primary role.
Note, the Lead Project Manager must be from the company submitting the Proposal and not a Subcontractor. Persons
whose resumes are submitted as a Team Member must actually perform the Work unless Respondent receives prior
approval by the JEA Project Manager to use a backup Team Member. Finally, if Respondent submits a resume of a
Subcontractor that is employed by a JSEB firm, please note this on the resume.
At a minimum, each resume shall present the Team Member's name, title, years of service with company, applicable
professional registrations, education, and work experience. Resumes shall also identify any specialty or technical
process expertise. Resumes shall be no more than two (2) pages in length, single sided, and on 8.5" by 11" sized paper.
If more than two pages are submitted, only the information contained on the first two pages will be evaluated by JEA.
No more than four (4) resumes will be evaluated.
B. Roles and Responsibilities
Lead Project Manager:
* Serve as the primary point of contact for JEA and all subcontractors.
* Oversee project planning, execution, scheduling, and resource allocation.
* Ensure all deliverables meet quality standards, regulatory requirements, and contract specifications.
* Manage budget tracking, invoicing, and reporting.
* Coordinate multidisciplinary team activities and ensure timely completion of tasks.
* Identify risks, develop mitigation strategies, and resolve issues affecting project performance.
* Facilitate communication with regulatory agencies as needed.
* Prepare and deliver project status updates, briefings, and documentation.
Environmental Engineer:
* Hold a valid Florida Certified Professional Engineer (PE) license and be authorized to seal engineering documents,
designs, and reports.
* Support development of corrective actions, engineering controls, and compliance solutions.
* Prepare engineering analyses, designs, calculations, and technical reports.
* Assist with permitting activities, including application preparation and supporting documentation.
* Conduct inspections and audits to assess compliance with federal, state, and local regulations.
* Collaborate with scientists and specialists to integrate engineering and environmental data.
* Ensure all engineering work complies with relevant codes, standards, and regulatory requirements
Environmental Scientist:
* Support environmental sampling, monitoring, and data evaluation (air, soil, water, waste).
* Conduct environmental assessments, surveys, and compliance audits.
* Analyze environmental data and prepare findings and recommendations.

* Assist with preparation of regulatory reports, permit applications, and technical documentation.
* Provide subjectmatter expertise related to environmental pathways, impacts, and mitigation strategies.
* Develop and implement field protocols for sampling, inspections, and investigations.
* Maintain quality assurance and quality control (QA/QC) procedures for environmental data.
Environmental Specialist:
* Provide general environmental compliance support across multiple disciplines.
* Assist with routine inspections, compliance reviews, and environmental documentation.
* Maintain databases, logs, and tracking systems related to environmental requirements.
* Conduct field activities such as site inspections, basic sampling, and operational observations.
* Identify noncompliance issues and assist in developing corrective recommendations.
* Coordinate with project team members to ensure adherence to environmental policies and procedures.
C. Organizational Chart
Finally, Proposer shall provide an organizational chart delineating company's personnel responsibilities and
functions associated with the Work. If applicable, this chart shall also delineate any responsibilities and functions
of subcontractor(s) and/or JSEB firm(s).
Points will be awarded as described on the Evaluation Matrix attached to this Solicitation.
1.18) Design Approach and Workplan
Maximum score for this criterion is: 20 POINTS
Respondent shall present a comprehensive resource plan outlining its standard methodology for managing projects in a
manner that supports adherence to owner's project objectives, budget, schedules, and quality control requirements.
The Respondent shall provide a general overview of its approach to delivering the services outlined in this RFP,
including how it plans, coordinates, and executes work across varying levels and demonstrates both creativity and
innovation. The Proposer shall also describe how personnel classifications will be allocated and weighted to support
anticipated tasks and clearly identify how any Subcontractors will be integrated into the overall work approach.
A demonstration of the Respondents' capabilities in performing the below scopes & deliverables will be graded more
responsive in evaluation:
* Development of reports and program designs related to CFB byproducts
* Monitoring-only activities, including soil and/or groundwater sampling and analysis
* Landfill capacity evaluations
* Preparation of byproduct beneficial reuse reports
* Development of Conceptual Site Models, Site Assessment Work Plans, Site Assessment Reports, and
Remediation Plans in accordance with Florida Administrative Code Chapter 62780
* Planning, documentation, and reporting associated with pond liner repairs
* Preparation of technical reports as required under Florida Administrative Code Chapter 62701
* Preparation of treatability study plans and execution of treatability studies
* Development of Pilot Study Work Plans
* Design of environmental and materials characterization testing programs
* Groundwater well construction, sampling, and analysis
Points will be awarded as shown on the Evaluation Matrix attached to this Solicitation.
Respondents' response above should be limited to no more than ten (10) pages, 1-sided, single-spaced, on 8.5 x
11 sized paper. Please use your own form for this Section. Responses that are longer than ten (10) pages will not
be evaluated after page ten (10). The project schedule may be on 11 x 17 sized paper and is not included in the
ten (10) page limit.
1.19) Company Experience

Maximum score for this criterion is: 35 POINTS
Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a
reference.
JEA will evaluate two (2) similar projects to demonstrate Respondents' experience. One (1) of the similar projects
should also include the same project as the referenced in Section 1.10 Minimum Qualification.
1. The summary of two similar projects should be able to demonstrate that Proposer's experience and knowledge
qualify them to complete the necessary work in a successful manner.
a. Respondents should identify whether any of the proposed Team Members worked in key roles in the
projects.
b. Respondents should provide detailed information to describe how Proposer managed the engagements
to realize project budgetary goals, timetables, and quality control objectives.
c. Respondents should describe any working relationship with subcontractors that will be used for this
project.
Other past experience/performance for the following topics that can demonstrate successful performance with
the unique characteristics of this project are listed below.
o Development of reports and program designs related to CFB byproducts
o Monitoring-only activities, including soil and/or groundwater sampling and analysis
o Landfill capacity evaluations
o Preparation of byproduct beneficial reuse reports
o Development of Conceptual Site Models, Site Assessment Work Plans, Site Assessment Reports, and
Remediation Plans in accordance with Florida Administrative Code Chapter 62780
o Planning, documentation, and reporting associated with pond liner repairs
o Preparation of technical reports as required under Florida Administrative Code Chapter 62701
o Preparation of treatability study plans and execution of treatability studies
o Development of Pilot Study Work Plans
o Design of environmental and materials characterization testing programs
Groundwater well construction, sampling, and analysis
Respondent's response to above should be limited to no more than eight (8) pages, 1-sided, single- spaced, on 8.5
x 11 sized paper. Please use your own form for this Section. Responses that are longer than eight (8) pages will
not be evaluated after page eight (8).
1.20) Project Manager Proximity to JEA
Maximum score for this criterion is: 10 POINTS
JEA will evaluate the lead Project Manager's proximity from 225 North Pearl Street, Jacksonville, FL 32202. The
Lead Project Manager shall be identified in the proposal and the business office which the Lead PM works out of shall
be identified on the Proposal Form.
1.21) Use of Jacksonville Small and Emerging Business (JSEB) Program Business
Maximum Score: 10 POINTS
Respondent shall indicate (Yes or No) whether the Respondent is certified as a Jacksonville Small and Emerging
Business Program (a "JSEB") as defined by Jacksonville Ordinance 2004-602; Chapter 126, Part 6A and 6B.
Respondent shall also indicate whether it intends to subcontract any services to JSEB certified firms. Points in this
category will be assigned as follows:
If Respondent is not a certified JSEB, the Respondent must list any JSEB certified subcontractors on the Subcontractor
Bid Form that it intends to utilize in the performance of this Work. The listing should include names of the JSEBs, the
scope of work the JSEBs will provide, and the percentage dollar amount of the work being subcontracted. Points will
be awarded based on the amount of work that will be conducted by JSEB firms.

The points will be awarded as follows:
COJ/JEA certified JSEB = 10 pts.
Amount of work that will be subcontracted:
Non-JSEB with JSEB partner:
Greater than or equal to 10% of work = 8 pts
Greater than 5%, but less than 10% of work = 6 pts
Greater than 0%, but less than or equal to 5% of work = 4 pts
0% JSEB contribution = 0 pts
Respond on List of JSEB Certified Firms Form (if any).
I.
1.22) Tie
In the event of a tie score, any tie will be broken using the total points for all evaluators. If a tie persists, the tie will be
broken in accordance with the JEA Procurement Operational Procedures.
1.23) Subcontractors Use for the Performance of the Work
The Respondent must list the names of the major Subcontractors that it intends to use for this Work, unless the Work
will be self-performed by the Respondent. The Subcontractors must be listed on the Subcontractors Form which is
available at jea.com. Failure to submit this form with the Response may result in rejection of Respondent's Response.
The Respondent shall not use Subcontractors other than those shown on the Subcontractor Form unless it shows good
cause and obtains the JEA Representative's prior written consent.
If the Respondent plans to use Subcontractors to perform over 50% of the Work, the Respondent shall obtain JEA's
approval at least five days prior to the Response Due Date. Failure to obtain JEA approval may result in rejection of
the Respondent's Response.
1.24) Shipping, Freight, And Travel--F.O.B. Destination
The Respondent shall include the price for travel, shipment of materials and equipment in its pricing shown on its
Response unless otherwise stated herein. The shipment of all materials shall be F.O.B. Destination.
If the Solicitation allows for travel expenses to be billed separately, then all the Respondent's travel expenses will be
reimbursed in accordance with JEA's Contractor Travel Policy.
1.25) Required Forms to be Submitted
The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can
obtain the required forms, other than the Minimum Qualification Form and Response Form, by downloading them
from JEA.com.
A. The following forms are required to be submitted with the Response:
I. Minimum Qualifications Form- This form can be found in Appendix B of this Solicitation
II. Response Form- This can be found in Appendix B of this Solicitation
III. List of JSEB/Subcontractor (if any)
If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA may reject the
Response.
B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be
rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these
documents prior to Contract execution could result in Response rejection.
I. Conflict of Interest Certificate Form - This form can be found at JEA.com
II. Insurance certificate
III. W-9
IV. Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)
V. Any technical submittals as requires by the Technical Specifications

1.26) Addenda Issuance
JEA may issue Addenda prior to the opening of Responses to change or clarify the intent of this Solicitation. The
Respondent is responsible for ensuring it has received all Addenda prior to submitting its Response and must
acknowledge receipt of all Addenda by completing the Confirmation of Receipt of Addenda. JEA will post Addenda
when issued online at JEA.com. Companies must obtain Addenda from the JEA.com website. It is the responsibility of
each Respondent to ensure it has received and incorporated all Addenda into its Response. Failure to acknowledge
receipt of Addenda may be grounds for rejection of a Response.
1.27) Contract Execution and Start of Work
Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless
expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after
receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,
JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.
Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds
(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the
Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.
For Construction Services: In the event that JEA intends to authorize the successful Respondent to proceed with
administrative work only, or with only a portion of the Work, then the PO shall state the specific limitations of such
authorization and JEA will issue a separate written Notice to Proceed to authorize the Respondent to begin Field Work,
when applicable, or to perform the remainder of the Work, or any portion thereof. The Respondent shall ensure that it
is prepared to begin Field Work upon receipt of Notice to Proceed. Any Work performed outside of this partial
authorization shall be at the Respondent's risk and JEA shall have no obligation to pay for such Work.
1.28) Ex Parte Communication
Ex Parte Communication is defined as any inappropriate communication concerning a Solicitation between any
officers, employees or other representatives of Respondent and a JEA representative during the time in which the
Solicitation is being advertised through the time of Award. Examples of inappropriate communications include:
private communications concerning the details of the Solicitation in which a company becomes privy to information
not available to the other Respondents. Social contact between companies and JEA Representatives should be kept to
an absolute minimum during the Solicitation process.
Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the noncompliant
Respondent. Any questions or clarifications concerning this Solicitation must be sent in writing via email to the JEA
Buyer at least five business days prior to the opening date. If JEA determines that a question should be answered or a
requirement should be clarified, JEA will issue an Addendum to the Solicitation.
1.29) Conflict of Interest
This conflict-of-interest policy applies to all JEA construction projects ("Project"). Any company bidding the
construction phase of a Project cannot at the time of Response/bid submittal, be affiliated with or have any direct or
indirect ownership interest in the architect/engineer ("Designer") of record. The company will also be prohibited from
bidding if the Designer has any direct or indirect ownership interest in the Contractor. Should JEA erroneously award
a contract in violation of this policy, JEA may terminate the contract at any time with no liability to company, and
company shall be liable to JEA for all damages, including but not limited to the costs to rebid the Project. The purpose
of this policy is to encourage bidding and eliminate any actual or perceived advantage that one Respondent may have
over another.
1.30) Certifications and Representations of the Company
By signing and submitting its Response, the Respondent certifies and represents as follows:
A. That the individual signing the Response is duly authorized to contractually bind the Respondent to the terms and
conditions of this Solicitation and the Contract. Respondent shall provide satisfactory evidence of such authority
within three days of JEA's request.
B. That every aspect of the Response and the detailed schedule for the execution of the Work are based on its own
knowledge and judgment of the conditions and hazards involved, and not upon any representation of JEA. JEA