Full Depth Asphalt Patching on Multiple City Streets

Notice to Bidders
Request for Bids for
FULL DEPTH ASPHALT PATCHING
FY 2026/2027
For
City of Lexington.
Lexington, North Carolina
BID: 08-26-998
CATEGORY: Construction
PROJECT: Full Depth Asphalt Patching
FROM: Matt Hammonds, Street Manager mjhammonds@lexingtonnc.gov
NOTICE DATE: Monday, October 12, 2026
SUBMIT QUESTIONS: Wednesday, October 21,2026 by 5:00pm
QUESTIONS RESPONSE: Friday, October 23, 2026, by 5:00pm
SUBMISSION DATE: Wednesday, October 28, 2026 by 3:00pm via email only
In accordance with Section 143-131 of the General Statutes of North Carolina, the City of Lexington,
NC is soliciting informal bids for construction and repair work consisting of four-inch depth asphalt
patching on multiple City streets. Attached are the Instructions and Specifications, Informal Bid
Proposal Form and project location/quantity schedule for this project.
Informal proposals for the furnishing of labor, materials, equipment, and services for construction of the
Project will be received by the Project Manager, Matt Hammonds MJHammonds@LexingtonNC.gov
via email only, until 3:00 P.M., Wednesday, October 28, 2026. No late bids will be considered.
There will be no public bid opening.
Bids shall be submitted to the City in the manner stated in this solicitation by the SUBMISSION DATE
shown above. For questions on the bidding procedures or site visits, please contact project manager
Matt Hammonds at MJHammonds@LexingtonNC.gov The deadline for questions and site visits is
Wednesday, October 21, 2026, at 5:00 P.M. Responses to any questions received will be issued in
an addendum by Friday, October 23, 2026, at 5:00 P.M. Any modification, clarification, or
interpretation of the Bid Documents shall be made only through the written addendum issued by the City.
Verbal statements or other communications shall not be binding.
The City of Lexington reserves the right to reject any or all bids, waive informalities to the extent
permitted by law, and award the contract to the lowest responsive and responsible bidder when
determined to be in the best interest of the City.

INSTRUCTIONS AND SPECIFICATIONS
FOR
FULL DEPTH ASPHALT PATCHING
CITY OF LEXINGTON, NC
PLEASE READ CAREFULLY BEFORE PREPARING AND SUBMITTING YOUR BID
All bids shall be prepared and submitted in accordance with the following specifications.
Failure to comply with any requirement could cause the bid to be considered irregular
and shall be grounds for rejection of the bid.
I. SUPPLEMENTAL STANDARD SPECIFICATIONS
A. Standard Specifications: The most current issue of the Lexington Infrastructure
Development Standards manual, hereinafter referred to as the "Standard Specifications," shall
apply on all portions of the project unless otherwise specified herein. Where specifications refer
to particular items, materials, procedures, etc., the appropriate section of the Standard
Specifications shall apply. The absence of a description or specification for any item shall
automatically refer to the appropriate section of the Standard Specifications. All work and
materials shall also be in accordance with the current North Carolina Department of
Transportation Roadway Standard Drawings, and the current edition of the Manual on Uniform
Traffic Control Devices (MUTCD). A link to these standards & specifications can be found
below:
https://www.lexingtonnc.gov/government/departments/engineering-services/lids
B. OSHA Requirements: The Contractor shall comply with applicable OSHA safety regulations
while performing work for the City of Lexington. This includes provisions for safety of workers,
pedestrians and motorists within the work zone.
C. Subsurface Investigation: The Contractor shall make his own subsurface investigations. Any
information obtained by the City as a result of its own subsurface investigations will be made
available upon request. This information (when available) is provided for informational purposes
only and shall not relieve the Contractor of making his own investigations.
The Contractor shall contact North Carolina 811 to locate any underground utilities prior to any
excavation.
D. Licenses. Bidders are hereby notified that Chapter 87 of the North Carolina General Statutes
will be observed in receiving and awarding the Contract(s). Accordingly, Bidders must have
proper license(s) under the State laws governing their respective trade(s).
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E. Application: The work contemplated and covered by this specification and items under which
the bid is to be made are listed on the Informal Bid Proposal Form.
F. Bid Proposal Form and Quantities: The quantities shown on the Informal Bid Proposal
Form are estimates only and are provided for bid comparison and planning purposes. The City
does not guarantee a minimum quantity of work. Payment will be made only for actual quantities
of work authorized by the City, completed, accepted, and documented in accordance with the
Contract. The City reserves the right to increase or decrease estimated quantities within the limits
permitted by the Contract and applicable law. No additional or extra work shall be performed
without prior written authorization from the City.
II. Familiarity with Project Conditions. Bidders are required to and shall inform themselves fully
of the conditions relating to the construction project and labor under which the work will be
performed, and a contractor must employ, insofar as is possible, such methods and means in
carrying out the work so as not to cause any interruption and/or interference with any other
contractor(s).
III. PROJECT SPECIAL PROVISIONS:
A. Scope: The Contractor shall complete the work in this contract in strict accordance with City
of Lexington Standard Specifications. The work covered by these Provisions consists of four-
inch depth patching on multiple City roads. A link to these standards & specifications can be
found below:
https://www.lexingtonnc.gov/government/departments/engineering-services/lids
Prior to beginning construction at each location, the Contractor and Project Manager shall review the
work area. The Project Manager may provide field direction concerning patch location, removal
limits, depth, sequencing, and other technical matters within the approved scope. Field direction
does not authorize the Contractor to exceed the contract amount, perform extra work, or otherwise
modify the Contract unless the change is approved in writing in accordance with the City's
purchasing and contracting requirements.
All work herein specified shall be performed in accordance with the Standard Specifications
and include the doing and furnishing of all miscellaneous and incidental work necessary to
complete the installation. The contractor shall cooperate with other contractors (if any) on the
work and so arrange his work as to cause the least inconvenience to all concerned. The
contractor shall be responsible for and correct all damage from all causes, until the final
B. Project Locations: The locations of work to be performed are within the City limits of
Lexington NC. There are approximately 41 patches to be completed but may be subject
to change dependent upon field conditions and budget restrictions. For list of streets and
measurements of each cut, see the table on the last page of this document.
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C. Date of Availability and Completion Date: The availability date for this project is
Thursday, October 29, 2026. The date of completion is Monday, December 21, 2026.
Areas to be patched will be marked prior to the commencement of patching. All patches shall
be saw cut prior to removal of the existing material unless milled. The patch depth will be
determined in the field and be from four to eight inches. The initial lift will consist of B25.0C
asphalt base or Aggregate Base Course (ABC). The patches will be constructed in lifts of no
more than 4 inches of asphalt mix. If the road is to be resurfaced, the base or binder will be
finished flush with the existing pavement. If not, the final lift will be a compacted one-and-a-
half-inch lift of S9.5C finished flush with the existing pavement. The minimum patch width
will be 4 feet. All patches shall meet LIDS number 1024A, B and C.
D. Base Bid - Patching: Areas to be patched will be marked prior to the commencement of
patching. All patches should be saw cut prior to removal of the existing material unless milled.
The patch depth will be determined in the field and be from four to eight inches. The initial lift
will consist of B25.0C asphalt base or Aggregate Base Course (ABC). The patches will be
constructed in lifts of no more than 4 inches of asphalt mix. If the road is to be resurfaced, the
base or binder will be finished flush with the existing pavement. If not, the final lift will be a
compacted one-and-a-half-inch lift of S9.5C finished flush with the existing pavement. The
minimum patch width will be 4 feet.
E. Utility Conflicts/Adjustments: It shall be the responsibility of the Contractor to contact
all affected utility owners and determine the precise locations of all utilities prior to
beginning construction. Utility owners shall be contacted a minimum of 48 hours prior to the
commencement of operations. Special care shall be used in working around or near existing
utilities, protecting them when necessary to provide uninterrupted service. In the event that
any utility service is interrupted, the Contractor shall notify the utility owner immediately and
shall cooperate with the owner, or his representative, in the restoration of service in the
shortest time possible. Existing fire hydrants shall be kept accessible to fire departments at all
times.
The contractor shall adhere to all applicable regulations and follow accepted safety procedures
when working in the vicinity of utilities in order to ensure the safety of construction personnel
and the public.
Where the project schedule identifies a valve, manhole, or other utility adjustment, the Contractor
shall coordinate the adjustment with the Project Manager and applicable utility owner before paving.
All utility structures identified in the table on the last page of this document will be adjusted by the
Contractor and should be included in the Contractor's asphalt unit price. The Contractor remains
responsible for protecting existing utilities and coordinating its work so that required adjustments
can be completed without unnecessary delay.
F. Restoration: All private and public property disturbed in the process of project construction
shall be restored to the condition existing prior to construction.
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IV. TRAFFIC CONTROL:
A. Contractor Responsibility: The Contractor shall provide all traffic control devices and signs
to warn the traveling public in accordance with the latest Manual on Uniform Traffic Control
Devices and all supplements thereto.
B. Traffic Control Signs: The Contractor shall furnish, erect, operate, relocate, maintain and
remove all temporary traffic control devices necessary for notifying and controlling both
pedestrian and vehicular traffic per the latest Manual on Uniform Traffic Control Devices. All
permanent signing required on this project will be furnished, erected, operated, relocated, and maintained by
the City of Lexington.
C. Street and Lane Closures: The Contractor will need approval from the Project Manager
to close any street and shall notify the City at least five (5) days prior to closing a street. The
Contractor shall begin work on a street on the scheduled date of the closure.
D. Maintenance of Traffic: The Contractor shall coordinate with the project manager and
property owners prior to removing and restoring any driveway access. Incidental stone will be
used to provide access for affected residents and business owners. The Contractor shall provide
adequate drainage under driveways and within the project area for the duration of the project.
E. Vehicle Sensors: The Contractor shall make every effort to prevent damage to vehicle
sensors during construction.
V. MINIMUM REQUIREMENTS FOR CONTRACT
EXECUTION AND PERFORMANCE:
A. Form of Contract. The successful contractor that is awarded this bid will be expected to
enter into a contract for the construction and completion of the work specified in this proposal.
In the event additional terms and conditions are proposed to be attached to said contract, there
shall be none of the following unless express prior written agreement is obtained from the City:
(i) any limitation on, or disclaimer of, implied or express warranties or the liability of Contractor;
(ii) any limitation on damages, including a limitation on consequential damages;
(iii)any requirement for arbitration or for mandatory mediation;
(iv) any requirement that City officials or employees keep information confidential or that
records be kept confidential by the City, unless the requirement for confidentiality meets the
requirements of the North Carolina Public Records law.
B. Federal Requirements. This project uses no federal or State funding; therefore, federal
requirements do not apply.
C. Performance and Payment Bonds. Performance and Payment Bonds are not required for this
project.
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D. Insurance Provisions. The successful bidder shall procure and maintain during the life of the
contract the Insurance Provisions as outlined in Article 33 of the General Conditions of the
Contract for Construction. Required coverage limits will be 1) Commercial General Liability and
Business Automobile - $1,000,000 per occurrence and 2) Workers' Compensation - $100,000 for
both employer's liability and bodily injury by disease for each employee and $500,000 for the
disease policy limit. The City shall be named as an additional insured for Commercial General
Liability and Business Automobile policies.
It shall be the responsibility of the Contractor to ensure that all subcontractors comply with the
same insurance requirements that he is required to meet.
E. Billing. The Contractor shall submit a bill to the City for work performed under this contract.
The Contractor shall invoice the City, and the City shall pay, in accordance with the rates set
forth herein. Payment will be made by the City within thirty (30) days of receipt of an accurate
invoice, approved by the Contract Coordinator.
F. Payment: Payment will be made based on unit prices only for actual quantities for the work
performed based on the actual field measurements, verified by weight tickets.
G. Contractor Affirmations
E-Verify Requirements: Contractor shall comply with the requirements of Article 2 of Chapter 64 of the
General Statutes of North Carolina. Further, if contractor utilizes a subcontractor, contractor shall
require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the General
Statutes of North Carolina.
Debarred Companies List: Contractor hereby certifies that Contractor and all subcontractors are not on
either the North Carolina Divestment and Contract Prohibition List found at www.nctreasurer.com or
the United States Federal Divestment and Contract Prohibition List found at www.sam.gov.
Contractor certifies that Contractor and all subcontractors are not engaged in a boycott of Israel as
defined by the 'Companies Boycotting Israel Act of 2017'.
Contractor certifies that Contractor and all subcontractors are not engaged in any investment activities
with Iran as defined by 'The Iran Divestment Act of 2015'.
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INFORMAL BID PROPOSAL FORM
FOR
FULL DEPTH ASPHALT PATCHING
CITY OF LEXINGTON, NC
The undersigned bidder declares that the Instructions to Bidders, Specifications and Locations
have been thoroughly examined, and bidder is informed fully with regard to all the instructions
and specifications pertaining hereto. The bidder further agrees that if this proposal is accepted
within ninety (90) days, bidder will complete the project supplying tools, machinery, apparatus,
labor and material required under these specifications at the prices set forth below:
The quantities shown on the Bid Proposal Form are estimates only. Payments will be made only
for actual quantities for the work performed based on the actual field measurements, verified by
weight tickets.
The Contractor's per-ton price shall be all-inclusive and shall include all labor, equipment,
materials, transportation/mobilization, and incidental costs necessary to complete the work. The
unit price shall include, but not be limited to, mobilization, saw cutting, milling, excavation,
removal and disposal of existing materials, furnishing and placement of base material, traffic
control, tack coat, asphalt materials, placement, grading, compaction, restoration, utility
adjustments, cleanup, and all other incidental work necessary to provide a complete and properly
finished installation. No additional payment will be made for these items unless specifically
identified as separate bid items in the Contract.
BASE BID
ITEM EST. UNIT
# DESCRIPTION UNIT QUANTITY COST TOTAL
1 Patching TN 95 $
TOTAL BID $
7

BID PROPOSAL FORM
FULL DEPTH ASPHALT PATCHING
SUBMITTED BY THE FOLLOWING CORPORATION:
Name of Corporation:
License Number: _______________________
Address:
Printed Name:
Title:
Email:
ATTEST: CORPORATE SEAL
By:
Printed Name:
Title:
STATE OF
COUNTY OF
I, , a Notary Public of the State of
, County, certify that
, personally came before me this day and acknowledged that
he/she is the of , a
corporation, and that by authority duly given and as the act of the corporation,
the foregoing instrument was signed in its name by , its
, sealed with its corporate seal and attested by him/her as its
.
Witness my hand and seal, this day of , 20 .
Notary Public
My commission expires:
SEAL

Address Cut Size Quantity Tons Notes
Weaver Dr. at Long St. 160' x 5' 1 19.3 Valve adjustment required
1237 Sunny Side Dr. 13' x 20' 1 6.3
526 Leonford St 20' x 35' 1 16.9
201 Market St. 10' x 7' 1 1.7
200 Market St. at W. 1st Ave. Ext. 8' x 8' 1 1.5
815 W. Center St. on Market St. 10' x 8' 1 1.9
203 Market St. at Electric Substation 3' x 2' 1 0.1
205 Market St., South Corner of Lot 2' x 2' 1 0.1
Market St. at W. 3rd Ave. Ext. 3' x 2' 1 0.1
201 Market St. 12' x 7' 1 2.0
201 Market St. 7' x 7' 1 1.2
Market St. at W. 2nd Ave. Ext. 10' x 5' 1 1.2
Market St. at W. 2nd Ave. Ext. 5' x 4' 1 0.5
Market St. at W. 2nd Ave. Ext. 4' x 3' 1 0.3
Market St. at W. 3rd Ave. Ext. 8' x 8' 1 1.5
200 Shoaf St. 6' x 6' 1 0.9
202 Shoaf St. 10' x 3' 1 0.7
302 Shoaf St. 8' x 5' 1 1.0
Shoaf St. at W. 2nd Ave. Ext. 10' x 3' 1 0.7
Shoaf St. at W. 3rd Ave. Ext. 12' x 7' 1 2.0 Valve adjustment required
Shoaf St. at W. Center St. 10' x 8' 1 1.9 Valve adjustment required
Shoaf St. at 901 W. Center St. 4' x 3' 1 0.3
801 W. Center St., Parking-Lot Shoulder 6' x 6' 1 0.9 Valve adjustment required
803 W. 2nd Ave. Ext. 10' x 5' 1 1.2
W. 1st Ave. Ext. at 200 Market St. 16' x 6' 1 2.3
210 Market St. on W. 2nd Ave. Ext. 6' x 6' 1 0.9
W. 3rd Ave. Ext. near 208 Shoaf St. 8' x 6' 1 1.2
W. 3rd Ave. Ext. between 1000 and 1002 6' x 6' 1 0.9
W. 3rd Ave. Ext. near Spruce St. 7' x 3' 1 0.5
W. 3rd Ave. Ext. beside 209 Spruce St. 10' x 6' 1 1.5
Spruce St. at National Blvd. 8' x 7' 1 1.4 Valve adjustment required
Spruce St. at National Blvd. 7' x 6' 1 1.0
Spruce St. at W. 3rd Ave. Ext. 30' x 20' 1 14.5 Valve adjustment required
Spruce St. at Manhattan Dr. 10' x 4' 1 1.0 Valve adjustment required
905 W. Center St. on Burler St. 7' x 6' 1 1.0
Burler St. at W. 1st Ave. Ext. 5' x 2' 1 0.2
101 Burler St. 4' x 3' 1 0.3
103 Burler St. 8' x 6' 1 1.2
107 Burler St. 4' x 3' 1 0.3
Burler St. at W. 2nd Ave. Ext. 4' x 3' 1 0.3
205 Burler St. 8' x 8' 1 1.5
Total 41 94.3