Stormwater On Call Contractor

REQUEST FOR BIDS
FOR THE CITY OF MT. JULIET, TN
Request for Bid
Issued By:
City of Mt. Juliet, TN
2425 N. Mt. Juliet Rd.
(615) 754-2554
Date of Issue: July 30,206
Bid Due Date: 8/13/2026 2:00 PM CST
Bids must be in sealed envelope
Clearly Marked
"Stormwater On Call Contractor"
Dated 8/13/2026 2:00 PM
Delivered to:
Attn: Finance Director
City of Mt. Juliet
2425 N. Mt. Juliet
Mt. Juliet, TN 37122
NLT 8/13/2026 2:00 PM CST

Background of the City of Mt. Juliet, TN
The City of Mt. Juliet, TN is located in the Nashville, TN metropolitan area. The city had a
population of 39,000+ according to the 2022 National Census and is one of the fastest growing
cities in the State of Tennessee. The city has 4 elected commissioners and an elected mayor,
which comprise the governing body. The governing body hires a professional City Manager as
the chief administrative official. The City Manager is responsible for all city personnel. The city
currently provides public safety, building inspection and codes enforcement, public works, parks
and recreation, and administrative functions.
General Bid Information
Sealed bids for "Stormwater On Call Contractor" will be received at the office of the City of Mt.
Juliet Finance Department at 2425 N. Mt. Juliet Rd, Mt. Juliet, Tennessee 37122, Attention:
Dana Hire, on or before 8/13/2026 2:00 PM, CST, and immediately thereafter all bids will be
publicly opened and read aloud. Please contact Adam Meadors at ameadors@mtjuliet-tn.gov or
615-773-7957 should you have any questions.
BID FORMS
Two paper copies of the bid are required. All paper bids must have the name of the project, and
the bid due date on the outside of the envelope. Paper bid must be signed by authorized
representative of company/business placing bid at time bid is received by the City of Mt. Juliet.
Bidder will show evidence of license, expiration date and classification if required and when
applicable. Bidder is familiar with all laws and regulations that may affect cost, progress, and
performance of the work, including BABAA requirements.
Electronic Bids will be accepted for this Request for Bids. If you would prefer to submit your bid
electronically, please email to bids@mtjuliet-tn.gov.
Special Notice on Iran
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,
and in the case of a joint bid each party thereto certifies as to its own organization, under penalty
of perjury, that to the best of its knowledge and belief that each bidder is not on the list created
pursuant to 12-12-106.
Special Notice on Israel
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,
and in the case of a joint bid each party thereto certifies as to its own organization, under penalty
of perjury, that to the best of its knowledge and belief for submissions in excess of $250k, unless
the contractor has fewer than 10 employees, each bidder is not currently engaged in, and will not
for the duration of the contract engage in, a boycott of Israel.
Build America, Buy America Act
If this agreement is for services related to a project that is subject to the Build America, Buy
America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act
("IIJA"), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and
construction materials used in this project must be produced in the United States, as further
outlined by the Office of Management and Budget's Memorandum M-22-11, Initial

Implementation Guidance on Application of Buy America Preference in Federal Financial
Assistance Programs for Infrastructure, April 18, 2022.
Any request for substitute or "or equal" shall include the Manufacturer's Certification of
compliance with the Build America, Buy America Act (BABAA) requirements mandated by Title
IX of the Infrastructure Investment and Jobs Act ("IIJA"), Pub. L. 177-58. If the Instructions
include a Federal requirements section, include the following: BABAA requirements apply to this
project.
SUBMISSION
It shall be the responsibility of the bidder to submit a bid response which complies with: the
conditions and specifications of the Request for Bids; policies and procedures of the City of Mt.
Juliet and applicable laws of the State of Tennessee: and any other applicable laws, regulations
and requirements.
BID REJECTION
The City reserves the right to reject any or all bids, combinations of items, or lot(s), and to waive
defects or minor informalities. The City is a member of certain coalitions and has access to the
pricing provided by state contracts. The published prices by the state or any of the coalitions for
RFB items shall be considered a sealed bid which the City may accept. Any other bid that is not
sealed will "NOT" be accepted. Any bid received after time and date indicated will be discarded.
Bidders may not restrict the rights of the City or otherwise qualify their bids. If a Bidder does
so, the City may determine the bid to be a nonresponsive counteroffer, and the bid may be
rejected.
The City reserves the right, at its sole discretion, to waive variances in bids provided such action
is in the best interest of the City. Where the City waives minor variances in bids, such waiver does
not modify the RFB requirements or excuse the Bidder from full compliance with the RFB.
Notwithstanding any minor variance, the City may hold any Bidder to strict compliance with the
RFB. In the event of multiple line items or interchangeable items, the city reserves the right to
select items from multiple bidders.
Bidders must comply with all of the terms of this RFB and all applicable state laws and regulations.
The City may reject any bid that does not comply with all of the terms, conditions, and performance
requirements of this RFB.
PAYMENT FOR CITY PURCHASES
Purchase orders will be issued after the RFB is reviewed and payment will be made by the City of
Mt. Juliet 30 days after commodities and/or services have been received, accepted, and properly
invoiced as indicated in the contract and/or purchase order. Invoices must bear the purchase order
number where applicable.
IDEMNIFICATION
The Contractor/Vendor shall indemnify, hold harmless, and defend the contracting agency from
and against any claim of, or liability for error, omission or negligent act of the Contractor/Vendor
under this agreement. The Contractor/Vendor shall not be required to indemnify the contracting

agency for a claim of, or liability for, the independent negligence of the contracting agency. If
there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the
independent negligence of the Contracting agency, the indemnification and hold harmless
obligation shall be approved on a comparative fault basis. "Contractor" and "Contracting agency",
as used within this and the following article, include the employees, agents and other contractors
who are directly responsible, respectively, to each. The term "independent negligence" is
negligence other than in the Contracting agency's selection, administration, monitoring, or
controlling of the Contractor and in approving or accepting the Contractor's work. On-site vendors
are required to provide proof of insurance (general liability, workers comp, auto and excess). On-
site vendor will add the City of Mt. Juliet as an additional insurer if requested.
COMPLIANCE
In the performance of a contract that results from this RFB, the contractor must comply with all
applicable federal, state, and city regulations, codes, and laws; and be liable for all required
insurance, licenses, permits and bonds; and pay all applicable federal, state, and city taxes.
SUITABLE MATERIALS, ETC.
Unless otherwise specified, all materials, supplies or equipment offered by a bidder shall be new,
unused, and of the latest edition, version, model or crop and of recent manufacture. Unless
otherwise specified in the RFB, product brand names or model numbers are examples of the type
and of product quality required and are not statements of preference. If the specifications
describing an item conflict with a brand name or model number with a description of the item, the
specifications govern. Reference to brand name or number does not preclude an offer of a
comparable or better product, if full specifications and descriptive literature are provided for the
product. For example, if the specifications call for 98 decibel alarm and the product offered has
only 95, the city reserves the right to consider the 95-decibel alarm offering as adequate. Failure
to provide such specifications and descriptive literature may be cause for rejection of the offer.
FIRM OFFER
For the purpose of award, offers made in accordance with this RFB must be good and firm for a
period of ninety (90) days from the date of quote opening or the date of complete delivery of the
order placed whichever is later. The city anticipates selection within 10 business days.
BID PREPARATION COSTS
The City is not liable for any costs incurred by the bidder in quote preparation.
CONFLICT OF INTEREST
An elected or appointed official, or employee of the City of Mt Juliet may not seek to acquire, be
a party to, or possess a financial interest in, this contract if (1) the elected or appointed official, or
employee is an employee of the administrative unit that supervises the award of this contract; or
(2) the elected or appointed official, or employee has the power to take or withhold official action
so as to affect the award or execution of the contract. Non-controlling ownership in stock of
publicly held companies or ownership of mutual funds shall not be considered as a financial
interest.

DEFAULT
In case of default by the contractor/vendor, for any reason whatsoever, the City of Mt Juliet may
procure the goods or services from another source and hold the contractor/vendor responsible for
any resulting excess cost and may seek other remedies under law or equity.
CONTINUING OBLIGATION OF CONTRACTOR
Notwithstanding the expiration date of a contract resulting from this RFB the contractor/vendor is
obligated to fulfill its responsibilities until warranty, guarantee, maintenance and parts availability
requirements have completely expired.
BILLING INSTRUCTIONS
Invoices must be billed to the Finance department at the address shown on the individual Purchase
Order, Contract Award or Delivery Order. Questions concerning payment should be addressed to
the Finance Department of the City of Mt. Juliet.
DISCRIMINATION CLAUSE
The City of Mt. Juliet is an equal opportunity entity and does not discriminate on the basis of age,
race, sex, national origin, religion or disability in admission to, access to, or operations of its
programs, services, activities, or in its awarding of such bids.
BID SPECIFICATIONS
Scope:
Project Description:
On-call contracting services related to removal, replacement, and repair of existing storm
sewer system and components including storm pipe, headwalls, catch basins, area drains.
Traffic control and EPSC measures are also included in the contract.
The right to reject any and all bids is reserved
ALL ITMES MAY NOT BE REQUIRED ON ALL PROJECTS AS DETERMINED BY THE CITY OF MT
JULIET DIRECTOR OR DESIGNATED REPRESENTATNIVE.
Vendor must supply a 1 (one) year warranty for completed projects. The warranty shall
begin upon completion of the project.
Contractor shall abide by all State and Federal safety guidelines for work zone safety. All
traffic control (internal and external) and temporary traffic control devices must be in
accordance with the manual of Uniform Traffic Control Devices (MUTCD). Work zone areas
shall be posted with legible traffic signs at points of hazard.
All contractors shall abide by the TDEC Erosion Control Manual and City of Mt. Juliet
Stormwater Ordinance.

To ensure work safety, all workers present must wear high visibility appeal that meets the
requirements of ISEA at all times. Contractors must ensure workers have received proper
training who are within the work safety zone, including flagger qualifications. Contractors
must have emergency planning and response procedures in place for work zone
operations.
Contractors must be licensed in accordance with the contractor licensing act of 1976 (ITCA
title62, chapter 6) and qualified in the proper category for this work.
Contractors will be required to furnish certificates of insurance in adequate amounts for
each work order.
See Attached: Bid Tabulation Sheet.
Bids will be for a one-year period: August13,2026- August,132027
The City of Mt. Juliet may elect to extend the time period of the contract on a yearly basis by
supplemental agreement, if agreed upon by both parties. All terms and conditions of the original RFP
shall remain un full force and effect, except insofar as specified modified by the supplemental
agreement.
No Bids will be received or accepted after the above-specified time for the opening of Bids. Bids
submitted after the designated hour will be deemed invalid and returned unopened to the Bidder.
Bid security shall be furnished in accordance with the Instructions to Bidders.
Company Name:
________________________________________________________________
Authorized Signature:
________________________________________________________________
Print Name: ________________________________________________________________
Title: ________________________________________________________________
Date: ________________________________________________________________
Address: ________________________________________________________________
City/State/Zip: ________________________________________________________________

On Call Stormwater Unit Prices
2026-2027
Item Unit Price
No. Description Unit Bid
1 Removal of Rigid Pavement S.Y.
2 Removal of Concrete Curb S.F.
3 Removal of existing Storm Pipe L.F
4 Removal of existing Storm Structure S.F.
5 Removal of Vegetation S.Y.
6 Excavation and Dirt Work S.Y.
7 Replace 12-inch storm pipe with concrete pipe L.F.
8 Repalce15 inch storm pipe with concrete pipe L.F.
9 Replace 18-inch storm pipe with concrete pipe L.F.
10 Replace 24-inch storm pipe with concrete pipe L.F.
11 Replace 27-inch storm pipe with concrete pipe L.F.
12 Replace 30-inch storm pipe with concrete pipe L.F.
13 Replace 33-inch storm pipe with concrete pipe L.F.
14 Replace 36-inch storm pipe with concrete pipe L.F.
15 Replace 39-inch storm pipe with concrete pipe L.F.
16 Replace 42-inch storm pipe with concrete pipe L.F.
17 Replace 48-inch storm pipe with concrete pipe L.F.
18 Replace 54-inch storm pipe with concrete pipe L.F.
19 Replace 60-inch storm pipe with concrete pipe L.F.
20 Replace 66-inch storm pipe with concrete pipe L.F.
21 Miscellaneous general labor per hour Hour
22 Replace catch basin labor
23 Replace frame and grate labor
24 Replace manholes labor
25 Replace junction boxes labor
26 Replace area drain labor
27 Replace wing walls labor
28 Replace headwalls labor
29 Install Rip Rap C.Y.
30 Mobilization flat fee
31 Traffic Control per hour
32 EPSC measures L.F
33 Stabilization L.F
34 Emergency repair road plate (24/7) response L.F
35 Road repair/ paving L.F
36 Concrete repair C.Y
37 stone bedding C.Y

38 Miscellaneous general labor per hour hour
39 Permitting Requirements ( ARAP, NOI,COE) per permit