CTE Lenovo desktops

Page: 1
BID No. BIDDER:
Solicitation (IFB, RFP, RFQ) No.
Bidder/Offeror: ____________________________
Bidder/Offeror ID #: ________________________ {Federal Employer Identification Number or alternate identification
number (e.g., Social Security Number)}
I. ATTENTION TO BIDDER/OFFEROR
Please read carefully the following notes before moving forward:
1) This page is to be filled out and returned with your bid. Failure to do so may subject your bid
to rejection.
2) Federal Employer Identification Number or alternate identification number must be provided
above. The number is used for internal processing, including bid tabulation. Pursuant to
N.C.G.S. 132-1.10(b) this identification number shall not be released to the public.
3) No bids will be accepted unless the following documentation is attached: price quote and
specification/description sheet.
4) No handwritten price quotes will be accepted.
5) Please see attached certification of eligibility under the Iran Divestment Act that must be
signed. Failure to comply and sign the certification of eligibility under the Iran Divestment Act
will subject your bid to rejection.
6) Proposal Contents
a. Cover letter identifying vendor, including legal name of vendor, address, telephone
number, type of business entity (e.g. corporation, partnership)
b. Name and contact information for Bidder's principal point of contact
c. Completed and signed execution page
d. Completed pricing proposal bid form
e. Final bid(s) must include all taxes and/or fees.
f. All items must be bid Freight on Board (FOB), meaning the shipping is prepaid and
included in the bid price.
7) All proposals shall be labeled "BID NO. - CTE desktops and monitors"
8) Sealed bids must be mailed or delivered to: Pitt County Schools - Sealed Bid, ATTN: Kali
Beach, 1717 W 5th St, Greenville, NC 27834.
9) It is the sole responsibility of the Bidder to submit its proposal by the due date. Late
proposals will not be opened or considered.

Page: 2
BID No. BIDDER:
Pitt County Schools INVITATION FOR BIDS NO.
1717 West Fifth Street, Bids will be opened:
Greenville, N.C. 27834 Contract Type: Open Market Solicitation
Refer ALL Inquiries to: Jared Harris Commodity: Lenovo Desktops or equivalent &
Telephone No. 252-830-4221 Lenovo Monitors or equivalent
E-Mail: harrisj2@pitt.k12.nc.us Using Agency Name: Pitt County Schools
(See page 3 for mailing instructions.) Agency Requisition No.
Commodity For Which Bid is Being Requested:
Pitt County Schools ("PCS") is seeking a proposal to obtain via purchase: desktops and
monitors for the CTE department that meets or exceeds the specifications provided herein.
A quote (A) for 133 desktop computers
A quote (B) for 133 computer monitors
*See minimum specifications on page 5
**No remanufactured or used equipment will be accepted.
More detailed specifications on the commodity for which bids are being requested can be found on page 5 of the Invitation
for Bids.
NOTICE TO BIDDERS
Sealed bids, subject to the conditions made a part hereof, will be received at this office (1717 West Fifth Street,
Greenville, NC 27834) until 2:00 p.m. on the day of opening and then opened, for furnishing and delivering the
commodity as described herein. Refer to page 3 for proper mailing instructions. Due to COVID-19 and occupancy
restrictions, the bid opening will not be public. Refer to page 4 for instructions on how to access the bid tabulation on
the North Carolina Department of Administration (NCDOA) website.
Bids submitted via telegraph, fax machine, telephone, and electronic means, including but not limited to e-mail, in
response to this Invitation for Bids will not be acceptable.
Bids are subject to rejection unless submitted on this form.
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this bid, I certify that this bid is submitted competitively and without collusion (G.S. 143-54), that
none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2),
and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

Page: 3
BID No. BIDDER:
Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable.
BIDDER:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE TOLL FREE TEL. NO
NUMBER: (800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE :
N.C.G.S. 133-32 prohibits the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the
State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for
your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or
promised by any employees of your organization.
PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 45 days from date of bid opening unless otherwise stated here: ___ days (See Instructions to Bidders,
Item 6). Prompt Payment Discount: _______ % __________________ days (See Instructions to Bidders, Item 7).
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by Pitt County Schools, an authorized representative shall affix their signature hereto and this
document and the provisions of the Instructions to Bidders, special terms and conditions specific to this Invitation for Bids, the
specifications, and the North Carolina General Contract Terms and Conditions shall then constitute the written agreement between the
parties. A copy of this acceptance will be forwarded to the successful bidder(s).
FOR PITT COUNTY SCHOOLS USE ONLY
Offer accepted and contract awarded this ____ day of _____________________, 20_____, as indicated on attached certification,
by _____________________________________________ (Authorized representative of Pitt County Schools).
MAILING INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise instructed, and only one bid per
envelope. Address envelope and insert bid number as shown below. It is the responsibility of the bidder to have the bid
in this office by the specified time and date of opening. Late bids are not acceptable.
DELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS
BID NO. BID NO.
Pitt County Schools Pitt County Schools
Attention: Kali Beach Attention: Kali Beach
1717 West Fifth Street 1717 West Fifth Street
Greenville, N.C. 27834 Greenville, N.C. 27834

Page: 4
BID No. BIDDER:
TABULATIONS: The Division has implemented an Interactive Purchasing System that allows the public to retrieve bid
tabulations electronically from our Internet web site: http://www.pandc.nc.gov/. Click on the Solicitations and Bid
Opportunities icon, click on Search, enter the bid number, and then click search. Tabulations will normally be available at
this web site not later than five working days after opening. Lengthy tabulations may not be available on the Internet and
requests for these verbally or in writing cannot be honored.
VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: Vendor Link NC allows vendors to
electronically register free with the State to receive electronic notification of current procurement opportunities for goods
and services available on the Interactive Purchasing System. Online registration and other purchasing information are
available on the Internet web site: http://www.pandc.nc.gov/.

Page: 5
BID No. BIDDER:
II. TECHNICAL SPECIFICATIONS
A. Desktop Computers
Lenovo Thinkstation P3 W880 Desktop Computer or equivalent - quantity 133
Ultra Small Form Factor or Small Form Factor Preferred
Include Windows 11 Education license (64-bit)
Min 16GB memory
Min 512GB SSD storage
Processor type - Intel i7/Ultra 7 - 11th Gen or newer
Processor speed - 2Ghz or faster with SSE 4.2
Nvidia RTX A400 GPU with minimum 4GB Vram (or equivalent)
Must meet the current "Recommended" specifications for running the Adobe Suite line of products;
particularly Adobe Photoshop, After Effects, Lightroom, and InDesign
Comes with Keyboard,Mouse, and Power Cables
Includes Extended 60-month Hardware Warranty
B. Computer Monitors
Lenovo 24' LCD or equivalent - quantity 133
Must be 24' in screen size or larger
1080p Resolution or Greater
Must include required cables to connect to aforementioned desktops
Standard OEM 12-Month Warranty
III. OTHER REQUIREMENTS
Extended Warranty
PCS requires extended warranties for CTE computers. Full details of insurance
coverage is required in proposals. It must include:
Full description of terms and conditions of insurance coverage.
Extended warranty coverage on all desktops through August 2031.
The proposal must list component coverage limitations, if any.
Warranty coverage must contain the ability to send units to the manufacturers repair depot or request a
certified on-site technician.

Page: 6
BID No. BIDDER:
References
Bidders must provide three (3) references from public school districts of similar size to which they have
provided sales, preparatory services, and warranty support. All references shall
be from the last three (3) years. Include the name and telephone number of individuals PCS may contact for
each reference.
North Carolina State Contract 204A
Bidders must be approved by NCDPI on the North Carolina State Contract 204A.
https://files.nc.gov/ncdit/documents/files/204A-web-summary.pdf
IV. EVALUATION AND AWARD
AWARD CRITERIA:
Contract award will be based on the following criteria to the lowest responsible bidder:
Prices offered.
Quality of item(s) offered.
General reputation and performance capabilities of the Bidder.
Conformity with specifications herein.
Delivery and installation schedule.
Suitability for intended use.
Warranty/accidental damage coverage.
Prior experience with a vendor or manufacturer.
Compatibility with existing devices and networks.
PCS reserves the right to award this contract to a single overall Bidder on all items, or to make
awards on the basis of individual items or groups of items, whichever shall be considered by
PCS to be most advantageous or to constitute its best interest.
BID EVALUATION:
Bids are requested on the items and/or equipment as hereinafter specified or like items similar in design,
function, and performance. PCS reserves the right to reject any bid on the basis of function or compatibility
with usage requirements, as well as cost. Bidder(s) are cautioned that any/all information furnished or not
furnished on this bid may be used as a factor in determining the award of this contract. This solicitation is
pursuant to N.C.G.S. 143-129.8 for technology goods and services, therefore proposals submitted shall not be
subject to public inspection until a contract is awarded.
DEVIATIONS:
Any deviations from specifications and requirements herein must be clearly pointed out by the Bidder.
Otherwise, it will be considered that equipment offered is in strict compliance with these specifications and
requirements, and the successful Bidder will be held responsible therefore. Deviations must be explained in

Page: 7
BID No. BIDDER:
detail below or on an attached sheet. However, no implication is made by PCS that deviations will be
acceptable. Bidder is advised that the response (or lack thereof) on this question does not take precedence
over specific responses or non-responses provided elsewhere in this bid.
MAKE AND MODEL:
Manufacturer's name and model/catalog numbers used are for the purpose of identification and to establish
general quality level desired. Such references are not intended to be restrictive and comparable products of
other manufacturers will be considered. However, Bidders are cautioned that any deviation from specifications
must be pointed out in their bid.

Page: 8
BID No. BIDDER:
V. PRICING PROPOSAL BID FORM
Item Quantity Description Brand & Model Unit Price Total Extended
Price
1 133 Lenovo
Desktops or
equivalent
2 133 Lenovo
Monitors or
equivalent
Subtotal
Tax
Total Bid
** No remanufactured or used equipment will be accepted.
*NO bids will be accepted unless the following documentation is attached: All items listed above.*
*NO handwritten price quotes will be accepted. *

Page: 9
BID No. BIDDER:
VI. INSTRUCTIONS TO BIDDERS
1. READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all enclosures and
attachments, and comply with all requirements specified herein.
2. NOTICE TO BIDDERS: All bids are subject to the provisions of the Instructions to Bidders, special terms and conditions specific to
this Invitation for Bids, the specifications, and the North Carolina General Contract Terms and Conditions.
Pitt County Schools objects to and will not evaluate or consider any additional terms and conditions submitted with a bidder
response. This applies to any language appearing in or attached to the document as part of the bidder's response. DO NOT
ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect.
3. DEFINITIONS:
BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids.
TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of
time based on estimated quantities only.
STATEWIDE TERM CONTRACT: A Term Contract for all agencies, unless exempted by statute, rule, or special term and
condition specific to this bid.
AGENCY SPECIFIC TERM CONTRACT: A Term Contract for a specific agency.
OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1)
special terms and conditions specific to this bid, (2) specifications, (3) North Carolina General Contract Terms and Conditions, and
(4) Instructions to Bidders.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder's offer shall be valid for 45
days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for consideration and
acceptance.
7. PROMPT PAYMENT DISCOUNTS: Bidders are urged to compute all discounts into the price offered. If a prompt payment
discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving cases of identical
prices.
8. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered
that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall
be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will
be acceptable.
9. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and in the spaces provided in
this document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches, descriptive literature
and/or complete specifications covering the products offered. Reference to literature submitted with a previous bid will not satisfy
this provision. Bids which do not comply with these requirements will be subject to rejection.
10. RECYCLING AND SOURCE REDUCTION: It is the policy of Pitt County Schools to encourage and promote the purchase of
products with recycled content to the extent economically practicable, and to purchase items which are reusable, refillable,
repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for
providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of purchasers those products or packaging they offer which have recycled
content and that are recyclable.
11. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser
named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this document shall be made
only by written addendum. The bidder is cautioned that the requirements of this bid can be altered only by written addendum and
that verbal communications from whatever source are of no effect.
12. ACCEPTANCE AND REJECTION: Pitt County Schools reserves the right to reject any and all bids, to waive any informality in
bids and, unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously
in error and the other is obviously correct, the incorrect price will be disregarded.
13. REFERENCES: Pitt County Schools reserves the right to require a list of users of the exact item offered. Pitt County Schools may
contact these users to determine acceptability of the bid. Such information may be considered in the evaluation of the bid.

Page: 10
BID No. BIDDER:
14. AWARD OF CONTRACT: As directed by statute, and as solely determined by Pitt County Schools, qualified bids will be
evaluated and acceptance may be made of the lowest and best bid most advantageous to Pitt County Schools as determined upon
consideration of such factors as: prices offered; the quality of the articles offered; the general reputation and performance
capabilities of the bidders; the substantial conformity with the specifications and other conditions set forth in the bid; the suitability
of the articles for the intended use; the standardization or compatibility with Pitt County Schools operations; the related services
needed; the date or dates of delivery and performance; and such other factors deemed by Pitt County Schools to be pertinent or
peculiar to the purchase in question.
Unless otherwise specified by Pitt County Schools or the bidder, Pitt County Schools reserves the right to accept any item or group
of items on a multi-item bid.
In addition, on TERM CONTRACTS, Pitt County Schools reserves the right to make partial, progressive or multiple awards: where
it is advantageous to award separately by items; or where more than one supplier is needed to provide the contemplated
requirements as to quantity, quality, delivery, service, geographical areas; other factors deemed by Pitt County Schools to be
pertinent or peculiar to the purchase in question.
16. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150, Pitt County
Schools invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled,
disabled business enterprises and non-profit work centers for the blind and severely disabled.
17. CONFIDENTIAL INFORMATION: As provided by statute and rule, the Pitt County Schools will consider keeping trade secrets
which the bidder does not wish disclosed confidential. Each page shall be identified in boldface at the top and bottom as
"CONFIDENTIAL" by the bidder. Cost information shall not be deemed confidential. In spite of what is labeled as a trade secret,
the determination whether it is or not will be determined by North Carolina law.
18. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed will,
upon request be returned at the bidder's expense. Request for the return of samples must be made within 10 days following date
of bid opening. Otherwise the samples will become Pitt County School's property. Each individual sample must be labeled with the
bidder's name, bid number, and item number. A sample on which an award is made, will be retained until the contract is
completed, and then returned, if requested, as specified above.
19. PROTEST PROCEDURES: When a bidder wants to protest a contract awarded by the Secretary of Administration or by an
agency over $25,000 resulting from this solicitation, they must submit a written request to the State Purchasing Officer at Purchase
and Contract, 1305 Mail Service Center, Raleigh, NC 27699-1305. This request must be received in the Division of Purchase and
Contract within thirty (30) consecutive calendar days from the date of the contract award. When a bidder wants to protest a
contract awarded by an agency or university resulting from this solicitation that is over $10,000 but less than $25,000 for any
agency, or any contract awarded by a university, they must submit a written request to the issuing procurement officer at the
address of the issuing agency. This request must be received in that office within thirty (30) consecutive calendar days from the
date of the contract award. Protest letters must contain specific reasons and any supporting documentation for the protest. Note:
Contract award notices are sent only to those actually awarded contracts, and not to every person or firm responding to this
solicitation. Bid status and Award notices are posted on the Internet at http://www.pandc.nc.gov/. All protests will be handled
pursuant to the North Carolina Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and Contract,
Section 5B.1519. (See Protest Information at http://www.pandc.nc.gov/protests.pdf for more information.)
20. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any word or phrase shall
be read to include the plural and vice versa.
21. CONFIDENTIALITY OF BIDS: In submitting its bid, the bidder agrees not to discuss or otherwise reveal the contents of its bid to
any source outside of the using or issuing agency, government or private, until after the award of the contract. All bidders are
advised that they are not to have any communications with the using or issuing agency during the evaluation of the bids (i.e., after
the public opening of the bids and before the award of the contract), unless Pitt County School's purchasing representative
contacts the bidder(s) for purposes of seeking clarification. A bidder shall not: transmit to the issuing and/or using agency any
information commenting on the ability or qualifications of any other bidder to provide the advertised good, equipment, commodity;
defects, errors and/or omissions in any other bidder's bid and/or prices at any time during the procurement process; and/or engage
in any other communication or conduct attempting to influence the evaluation and/or award of the contract that is the subject of this
IFB. Bidders not in compliance with this provision may be disqualified, at the option of Pitt County Schools, from the contract
award. Only those communications with the using agency or issuing agency authorized by this IFB are permitted.