2025 CDBG-NR Grant Administration Services

TOWN OF TABOR CITY
REQUEST FOR PROPOSALS FOR
GRANT ADMINISTRATION SERVICES
The Town of Tabor City has received a Community Development Block Grant-Neighborhood
Revitalization (CDBG-NR) award in the amount of $693,773 by the North Carolina Department
of Commerce (NCDOC) Rural Economic Development Division (REDD) for the 2025 CDBG-
NR Project which includes 4 housing units to be rehabilitated/reconstructed throughout Town.
The project will take place over the next 30 months.
The Town Board of Councilmen are soliciting proposals for grant administration services to
assist the Town in the administration and management of this project in compliance with all
applicable requirements under the North Carolina CDBG-NR Program. The fee for grant
administration services will be paid with CDBG-NR funds.
Scope of Services:
Grant administration services shall include, but are not limited to, standard tasks necessary for
the implementation of the project in conformance with the following CDBG compliance areas:
1. Environment Review Compliance and Release of Funds and other Funding Conditions;
2. Citizen Participation Compliance;
3. Fair Housing Compliance;
4. Equal Employment and Procurement Compliance;
5. Section 3 Compliance;
6. Section 504 Compliance;
7. Completion of Language Access Plan;
8. Completion of Anti-Displacement and Relocation Assistance Plan;
9. Complaints and Grievance Procedures for Compliance Plans;
10. Labor Standards Compliance;
11. Completion of all required reports and documentation;
12. Assistance with Financial Reimbursements Forms;
13. Setting up and managing official records; and
The services will not include the disbursement or account of funds distributed by the Town's
financial officer, legal advice, fiscal audits, or assistance with activities not related to the CDBG-
NR project.
Proposal Submission:
Submissions provided to the Town shall include at a minimum:
1. Individual or Firm Information: the consultant or firm's legal name, address, email, and
telephone number, the principal(s) of the firm and their experience and qualifications;

2. CDBG Grant Administration Experience: description of specialized experience and
technical competence of the staff to be assigned to the project with respect to CDBG
grant administration, description of firm's prior experience, including any similar
projects (in particular those funded by CDBG), size of community, location, total
construction cost, and name of local official knowledgeable regarding the firm's
performance. Include at least three references;
3. Consultant / Firm Capability: description of firm's current work activities, capability of
carrying out all aspects of CDBG related activities, and firm's anticipated availability
during the term of the project;
4. Cost of Services: Indicate a fee for service and explanation of the basis for the fee;
5. Documentation of compliance with state and federal debarment/eligibility
requirements.
Proposal Evaluation Criteria:
Proposals for grant administrative services will be evaluated by a Selection Committee.
Proposals will be considered on an equal competitive basis. The following criteria will be used in
the evaluation process:
1. General Qualifications, Competence and Reputation of Firm
or Individual Consultant ................................................................ 20 points
2. Prior CDBG Housing Grant Experience of Firm
or Individual Consultant ............................................................... 20 points
3. Qualifications of Actively Involved Staff
(assigned staff members of Firm or Consultant)............................. 25 points
4. Ability to Address Local Needs ...................................................... 15 points
5. Availability .................................................................................... 15 points
6. Cost of Services ............................................................................. 10 points
Upon completion of the review, the Committee will make its recommendation to the Town
Commissioners for approval.
Respondents may review the CDBG-NR application which includes a description of the
proposed project including activities, budget, schedule, and other pertinent information by
visiting Town Hall during regular office hours.
The above information should be submitted no later than August 25, 2026, 2:00 p.m. to Josh
Ward, Town of Tabor City, 1108 E Fifth St, Tabor City, NC 28463. For more information,
contact Josh Ward, Town Manager, at 910-653-3458.
The Town of Tabor City is an Equal Opportunity Employer/Housing and invites the submission
of proposals from minority and women-owned firms, historically underutilized businesses, and
certified/registered Section 3 business concerns.

This information is available in Spanish or any other language upon request. Please contact
Town Manager at 910-653-3458 or at 1108 E Fifth St, Tabor City, NC 28463 for
accommodations for this request.
Esta informacion esta disponible en espanol o en cualquier otro idioma bajo peticion. Por favor,
pongase en contacto con Town Manager al 910-653-3458 o en 1108 E Fifth St, Tabor City, NC
28463 de alojamiento para esta solicitud.
Date: August 6, 2026 Royce Harper, Mayor
Equal Housing Opportunity