Water and Wastewater Treatment Chemicals

Location:	Virginia
Posted:	Jul 30, 2026
Due:	Aug 19, 2026
Agency:	County of Spotsylvania
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Solicitation No:	IFB 27-02-TS
Publication URL:	To access bid details, please log in.

Bid Number:	IFB 27-02-TS
Bid Title:	Water and Wastewater Treatment Chemicals
Category:	Current Solicitations
Status:	Open

Description:

The County of Spotsylvania, Virginia is seeking Bids from qualified Vendors to furnish and deliver water and wastewater treatment chemicals and related treatment media, on an as-needed basis, to the following County Facilities in accordance with the requirements of the Invitation for Bid

Publication Date/Time:

7/30/2026 12:00 AM

Closing Date/Time:

8/19/2026 2:00 PM

Contact Person:

Tanja Steele

Attachment Preview

Finance | Procurement Division

8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7503

Invitation For Bid No. 27-02-TS

WATER AND WASTEWATER TREATMENT CHEMICALS

July 30, 2026

BID CLOSING & OPENING

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Due Date & Time:

August 19, 2026 @ 2:00 p.m.

Public Bid Opening:

Microsoft Teams Meeting

Join:

https://teams.microsoft.com/meet/252832434057952?p=ZNNZuvK8RXHp99kBVG

Meeting ID: 252 832 434 057 952

Passcode: g83Ly9SG

IFB DATA

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Question Deadline:

Monday, August 10, 2026 at noon

Procurement Contact: Tanja Steele, VCA - TSteele@Spotsylvania.VA.us

IFB 27-02-TS | Page 1 of 11

Table of Contents

I. PURPOSE ...........................................................................................................................3

II. SCOPE OF WORK............................................................................................................3

III. BIDDER INSTRUCTIONS ..............................................................................................9

ATTACHMENTS

A – IFB General Terms and Conditions

B – IFB Special Terms and Conditions

C – Bidder Information

D – References

E – Pricing

F – Current Products Safety Data Sheets

IFB 27-02-TS | Page 2 of 11

I. PURPOSE

The County of Spotsylvania, Virginia is seeking Bids from qualified Vendors to furnish

and deliver water and wastewater treatment chemicals and related treatment media, on an

as-needed basis, to the following County Facilities in accordance with the requirements

of the Invitation for Bid:

a. Water Treatment Facilities:

Ni River Water Treatment Plant

10516 Gordon Road

Spotsylvania Courthouse, Virginia 22553

Motts Run Water Treatment Plant

13000 Trench Hill Lane

Fredericksburg, Virginia 22407

b. Wastewater Treatment Facility:

Massaponax Wastewater Treatment Facility

10900 HCC Drive

Fredericksburg, Virginia 22408

II. SCOPE OF WORK

A. GENERAL REQUIREMENTS

1. Product Standards and Certifications

a. Each product furnished under the resulting Contract(s) shall comply with all

applicable federal, state, and local laws, regulations, standards, and

manufacturer requirements.

b. Each chemical furnished for the treatment of potable water shall be certified to

NSF/ANSI/CAN Standard 60, Drinking Water Treatment Chemicals – Health

Effects, by NSF, UL, or another organization accredited to certify products to

that standard.

c. The Bidder shall submit evidence of the required certification with its Bid or

within five (5) business days after a request by the County. Certifications shall

be current and applicable to the specific product and manufacturing facility

proposed by the Bidder.

d. Each potable-water treatment chemical shall comply with the latest applicable

IFB 27-02-TS | Page 3 of 11

American Water Works Association (AWWA) standard unless a different

standard is expressly stated in this IFB.

e. Products proposed as approved equals shall meet or exceed all specifications,

performance requirements, certifications, and compatibility requirements

established in this IFB. The County shall be the sole judge of equivalency and

acceptability.

2. Regulatory Compliance and Labelling

a. The Contractor shall ensure that each chemical and its container, packaging,

labeling, transportation, handling, and delivery comply with all applicable

federal and state requirements, including requirements of the Virginia

Department of Health, Occupational Safety and Health Administration, U.S.

Department of Transportation, and U.S. Environmental Protection Agency.

b. Each container shall be properly labeled with, at a minimum, the product

name, concentration, manufacturer, lot or batch number, hazard warnings, and

other information required by applicable law.

c. Failure to maintain the required regulatory compliance may result in rejection

of a delivery, termination of the affected Contract item, or termination of the

Contract.

3. Safety Data Sheets (SDS) and Certificates of Analysis

a. The Bidder shall submit a current Safety Data Sheet (SDS) for each product

offered with its Bid.

b. Following award, the Contractor shall provide an updated SDS whenever

there is a change in the product’s composition, formulation, hazards, handling

requirements, or other information contained in the previously submitted SDS.

c. A certificate of analysis shall accompany each delivery and shall identify the

product, concentration, lot or batch number, date of manufacture or analysis,

and applicable test results demonstrating compliance with the Contract

specifications.

4. Product Samples and Testing

a. When requested by the County, the Bidder shall provide product samples,

supporting technical data, and other information necessary for the County to

evaluate the proposed product.

b. Products for which jar testing or other compatibility or performance testing is

applicable must successfully complete testing and receive County approval

before award of the applicable Bid Item.

c. The County will establish the required sample quantity, testing procedure, and

submission deadline when testing is required. Unless otherwise approved by

the County, samples and supporting information shall be provided at no cost

to the County.

d. Approval of a sample does not relieve the Contractor of its responsibility to

IFB 27-02--TS | Page 4 of 11

furnish products that comply with all Contract requirements. The County shall

be the sole judge of product acceptability.

5. Testing of Products and Rejection of Deliveries

a. The County reserves the right to inspect, sample, and test any product

delivered under the Contract to verify compliance with the specifications and

certificate of analysis.

b. The County may reject any delivery that does not comply with the Contract

requirements or that is contaminated, damaged, improperly labeled, leaking,

unsealed, or otherwise unsafe or unsuitable for its intended use.

c. A rejected product shall be removed and replaced promptly by the Contractor

at no additional cost to the County. The Contractor shall be responsible for all

costs associated with the rejected product, including testing, handling,

removal, transportation, disposal, cleanup, and replacement.

d. If the Contractor does not promptly provide an acceptable replacement, the

County may obtain the product from another source. The Contractor shall be

responsible for any additional cost incurred by the County, which may be

deducted from amounts due or to become due to the Contractor.

6. Product Warranty

The Contractor warrants that each product furnished under the Contract:

a. Is suitable for its specified water or wastewater treatment application;

b. Complies with the manufacturer’s specifications and all requirements of this

IFB;

c. Is free from adulterants, contamination, foreign matter, and impurities that

could create a health or safety hazard, impair treatment performance, or

damage or obstruct the County’s storage, feed, pumping, or treatment

equipment; and

d. Is consistent in composition, concentration, and quality with the product

approved by the County.

7. Deliveries

a. Unless otherwise authorized by the County, each delivery shall be completed

within two to four business days after the Contractor receives the County’s

order.

b. The Contractor shall immediately notify the ordering facility upon becoming

aware of any circumstance that may delay or prevent delivery. Whenever

practicable, notice shall be provided at least 48 hours before the scheduled

delivery.

c. Late, incomplete, or partial deliveries may be rejected unless approved in

advance by the ordering facility.

d. If the Contractor fails to make a timely and conforming delivery, the County

may obtain the product from another source. The Contractor shall be

responsible for any additional cost incurred by the County.

e. Deliveries will be accepted between 8:00 a.m. and 3:00 p.m., Monday through

IFB 27-02--TS | Page 5 of 11

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Water and Wastewater Treatment Chemicals

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