RFP 09-26 Chemical Agent Extinguishment Systems
| Location: | New Hampshire |
|---|---|
| Posted: | Apr 21, 2026 |
| Due: | May 20, 2026 |
| Agency: | City of Concord |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP 09-26 Chemical Agent Extinguishment Systems
|
| Category: | Equipment |
| Status: | Open |
|
Attachment Preview
RFP 09-26
City of Concord, New Hampshire
Purchasing Division
CHEMICAL AGENT EXTINGUISHMENT SYSTEMS MAINTENANCE, INSTALLATION
AND REPAIR SERVICES
Prepared for, and in coordination with the
GENERAL SERVICES DEPARTMENT
PUBLIC PROPERTIES DIVISION
Contract
Proposal Documents
Specifications
Firm:______________________
PROPOSAL DUE DATE/TIME: MAY 20, 2026 NOT LATER THAN 2:00 PM
NON-MANDATORY PREPROPOSAL CONFERENCE
MAY 6, 2026 (Zoom)
TABLE OF CONTENTS
Table of Contents......................................................................................................................................2
Request for Proposals ...............................................................................................................................3
SCOPE OF SERVICES
Instructions to Proposers...............................................................................................................5
General Terms & Conditions......................................................................................................10
Special Terms & Conditions.......................................................................................................10
Proposal Submission Checklist...................................................................................................12
Price Proposal Form ...................................................................................................................13
CITY REQUIRED FORMS
Qualifications Statement.............................................................................................................16
Specifications Exception Form...................................................................................................18
Form W-9....................................................................................................................................19
Indemnification Agreement ........................................................................................................20
Insurance Requirements..............................................................................................................21
EXHIBITS
Notice of Award .........................................................................................................................22
Agreement ................................................................................................................................... 24
Notice to Proceed........................................................................................................................27
Proposal Evaluation Form ..........................................................................................................28
No Proposal Questionnaire .........................................................................................................29
RFP 09-26
Chemical Agent Extinguishment Systems Services
2
City of Concord, New Hampshire
PURCHASING DIVISION
311 NORTH STREET
CONCORD, NH 03301
(603) 230-3664 FAX: (603) 230-3656
REQUEST FOR PROPOSALS
The City of Concord, New Hampshire wishes to engage the services of a qualified private firm to
provide Chemical Agent Extinguishment Systems maintenance, installation and repair services on an
on-call, as-needed basis for its municipal buildings. The proposing firm must be licensed in the State
of New Hampshire to maintain, install and repair Chemical Agent Extinguishment Systems.
An overview and detailed specifications are provided later in the Request for Proposal (RFP).
Proposals must be received no later than 2:00 PM on MAY 20, 2026 from interested firms, to be
eligible for consideration by the City. Each statement shall be submitted in a sealed envelope, which is
clearly marked,
"RFP 09-26
CHEMICAL AGENT EXTINGUISHMENT SYSTEMS MAINTENANCE, INSTALLATION AND
REPAIR SERVICES"
Requests may be issued only by the Purchasing Manager, or her designee, to authorized firms, and are
not transferable unless authorized by the Purchasing Manager or her designee.
Complete copies of RFP 09-26 are available from the Purchasing Division, City of Concord, City Hall,
311 North State Street, Concord, NH 03301 (603-230-3664; twaterman@concordnh.gov) or on the
City’s website at www.concordnh.gov/Purchasing.
A non-mandatory preproposal conference will be held virtually on MAY 6, 2026 at 9:00 a.m. via
Zoom.
Join Zoom Meeting
https://us02web.zoom.us/j/5056501305?omn=88495691809
All proposals received will be considered confidential and not available for public review until
after a vendor has been selected.
The City reserves the right to reject any or all proposals or any part thereof, to waive any formality,
informality, information or errors in the proposal, to accept the proposal considered to be in the best
interest of the City, or to purchase on the open market if it is considered in the best interest of the City
to do so. Failure to submit all information called for and/or submission of an unbalanced proposal are
sufficient reasons to declare a proposal as non-responsive and subject to disqualification.
Proposals which do not incorporate our requested format for providing Chemical Agent
Extinguishment Systems maintenance, installation and repair services will not be considered.
RFP 09-26
Chemical Agent Extinguishment Systems Services
3
All proposals are advertised, at the City’s discretion, in various publications and are posted publicly as
detailed below:
Name
City of
Concord, NH
Associated
General
Contractors
Construction
Summary of
NH
Bid Ocean
Dodge Data
& Analytics
New England
Construction
News - CDC
News
Advertising
Medium
Posted on
City Website
and in City
Hall Lobby
Bid House
Bid House
Bid House
Bid House
Bid House
Address
311 N. State St.,
Concord NH
033301
48 Grandview
Drive, Bow NH
03304
734 Chestnut St,
Manchester NH
03104
PO Box 40445,
Grand Junction,
CO 81501
300 American
Metro Blvd. Suite
185
Hamilton, NJ
08619
100 Radnor Rd S-
102, State College,
PA 16801
Phone/Fax
Email and Web Address
603.230-3664
twaterman@concordnh.gov
603.230.3656(fax) www.concordnh.gov/purchasing
603.225.2701
603.226.3859(fax)
603.627.8856
603.627.4524(fax)
866.347.9657
877.356.9704(fax)
607-898-2053
plansroom@agcnh.org
www.agcnh.org
info@constructionsummary.com
www.constructionsummry.com
bids@bidocean.com
www.bidocean.com
dodge.bidding@construction.com
www.construction.com
1.800.652.0008
ENR.products@bnpmedia.com
1.888.285.3393(fax) www.enr.com
CITY OF CONCORD, NEW HAMPSHIRE
__________________________________________
Tina M. Waterman, Purchasing Manager
Date: April 21, 2026
PROPOSAL DUE DATE/TIME: MAY 20, 2026 NOT LATER THAN 2:00 PM
RFP 09-26
Chemical Agent Extinguishment Systems Services
4
INSTRUCTIONS TO PROPOSERS
GENERAL INFORMATION
The City of Concord is soliciting proposals to provide Chemical Agent Extinguishment Systems
maintenance, installation, and repair services for its municipal buildings. The City of Concord owns
and maintains 139 individual properties, totaling over 1.1 million square feet.
SCOPE OF SERVICES
The contractor shall provide all labor, various materials, tools, supplies, and equipment necessary to
complete the services listed throughout this RFP, including, but not limited to: all inspections, testing,
maintenance, repairs, and installation of fixed agent fire suppression, hand portable extinguishers,
(Chemical Agent Extinguishment Systems) in accordance with all terms, conditions, and specifications
listed below.
1. Responsibilities
a. The contractor shall inspect all Chemical Agent Extinguishment Systems in accordance
with the National Fire Protection Association (NFPA) Section 25.
b. All services performed under the terms of this Agreement shall comply with the
regulations of the State Fire Marshall, and NH State Fire Code, Saf-C 6000, and local
requirements as they pertain to the Chemical Agent Extinguishment Systems.
c. Guidelines established by equipment manufacturer shall be followed during the
inspection, installation, maintenance, and repair.
d. Each inspection shall re-certify code compliance.
e. All equipment, travel/mileage, labor, and incidentals to provide complete NFPA
installation, inspection and testing services, and repairs, of the below listed Chemical
Agent Extinguishment Systems shall be included.
2. Qualifications
a. The contractor shall:
i. Be fully competent in all areas of Chemical Agent Extinguishment System
installation, testing, maintenance, and repairs.
ii. Be engaged in the business of providing full time installation, repair, inspection
and testing services for Chemical Agent Extinguishment Systems and related
components.
iii. Have a minimum of 5 years of experience providing inspection and testing
services of Chemical Agent Extinguishment Systems, and repairs of same.
iv. Provide services on a 24/7/365 basis as requested by the City of Concord.
v. Have the ability to respond to an emergency service call within two (2) hours, and
routine service calls within five (5) business days.
vi. Ensure all inspectors are certified by NFPA and comply with all regulations as set
forth by NFPA, the State Fire Marshall, NH State Fire Code, and local
requirements as they pertain to the Chemical Agent Extinguishment Systems.
vii. Provide resumes and training certificates of inspectors to be assigned, and repair
technicians with certifications.
3. Conditions of the Work
a. The contractor shall schedule all inspections and repairs in advance through the City of
Concord’s Representative or their designee (City).
RFP 09-26
Chemical Agent Extinguishment Systems Services
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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