RFP SCF26-1191 McGrath Clinic Janitorial Addendum 1

Request for Proposals (RFP): # SCF26-1191
McGrath Clinic Janitorial Services
RFP Release Date: April 17, 2026
SCF Purchasing
7033 East Tudor Road
Anchorage, AK 99507
Purchasing Agent, Venus Coffey
Phone: 907-729-5264
E-Mail: SCFPurchasing@southcentralfoundation.com
Important Notice: You must register with the SCF Contact Person at the link below. Please include the RFP
number and title as well as contact information with your registration. Failure to register with the SCF
Contact Person may result in the rejection of your Proposal.
SCFPurchasing@southcentralfoundation.com

Table of Contents
Section 1. Background and History ....................................................................................................................... 2
1.1 SCF History ......................................................................................................................................................................... 2
1.2 Vision and Mission Statement ............................................................................................................................................. 2
1.3 SCF Facilities ...................................................................................................................................................................... 2
Section 2. General Information .................................................................................................................... 3
2.1 Purpose of the Request for Proposal (RFP) ........................................................................................................................ 3
2.2 Contract Period .................................................................................................................................................................... 3
2.3 Proposer Registration .......................................................................................................................................................... 3
2.4 SCF Public Bid (RFP/ITB) Contact ...................................................................................................................................... 3
Section 3. Request for Proposal Details ..................................................................................................... 4
3.1 RFP Schedule ..................................................................................................................................................................... 4
3.2 Deadline for Receipt of Proposals ....................................................................................................................................... 4
3.3 Other Licenses and Registrations Requirements ................................................................................................................ 4
3.4 Conflict of Interest and Restrictions ..................................................................................................................................... 4
3.5 Addendum to the RFP and Right to Award ......................................................................................................................... 5
3.6. Cancellation of the RFP ....................................................................................................................................................... 5
3.7. Contract Negotiations .......................................................................................................................................................... 5
Section 4. Instructions for Proposers ......................................................................................................... 5
4.1 Proposer's Review and Substantive Questions ................................................................................................................... 5
4.2 Filing a Protest ..................................................................................................................................................................... 6
4.3 Proposal Requirements ....................................................................................................................................................... 6
4.4 Proposal Submission ........................................................................................................................................................... 6
4.5 Proposal Withdrawal and Correction ................................................................................................................................... 7
Section 5. Format for Proposals.................................................................................................................. 8
5.1 Proposal Content and Format ............................................................................................................................................. 8
Proposal Section 1. Title Page............................................................................................................................ 8
Proposal Section 2. Cover Letter ........................................................................................................................ 8
Proposal Section 3. Response to Criteria ........................................................................................................... 9
Proposal Section 4. Key Personnel Resumes .................................................................................................... 10
Proposal Section 5. License / Insurance Certificates ........................................................................................ 10
Proposal Section 6: Form of Non-Collusive Affidavit ....................................................................................... 10
Section 6. Selection Process ..................................................................................................................... 10
6.1 RFP Compliance ............................................................................................................................................................... 10
6.2 Evaluation Process ............................................................................................................................................................ 10
6.3 Evaluation Criteria and Point Value ................................................................................................................................... 10
6.4 Discussions ....................................................................................................................................................................... 11

6.5 Presentations ..................................................................................................................................................................... 11
6.6 Notice of Award ................................................................................................................................................................. 11
Section 7. Standard Contract Terms ......................................................................................................... 12
7.1 Introduction ........................................................................................................................................................................ 12
7.2 Conflict of Interest .............................................................................................................................................................. 12
7.3 Status of Independent Contractor ...................................................................................................................................... 12
7.4 Americans with Disabilities Act .......................................................................................................................................... 12
7.5 Insurance Requirements .................................................................................................................................................. 13
7.6 Compliance with Legal Obligations and SCF Code of Conduct ........................................................................................ 14
7.7 Monitoring .......................................................................................................................................................................... 14
7.8 Lobbying ............................................................................................................................................................................ 14
7.9 Exclusion and Debarment ................................................................................................................................................. 15
7.10 Successors, Assignment or Delegation ............................................................................................................................. 15
7.11 Nondiscrimination .............................................................................................................................................................. 16
7.12 Alaska Native/American Indian Preference in Employment and Training ......................................................................... 16
7.13 Federal Tort Claims Act ..................................................................................................................................................... 16
7.14 Media Contact ................................................................................................................................................................... 16
EXHIBITS:
EXHIBIT A: Scope of Services
EXHIBIT B: Proposal Offer and Signature Page
EXHIBIT C: Form of Non-Collusive Affidavit
EXHIBIT D: SCF Professional Services Contract

RFP SCF 26-1191
Section 1. Background and History
1.1 SCF History
Southcentral Foundation (SCF) is an Alaska Native-owned, nonprofit health care organization
serving nearly 70,000 Alaska Native and American Indian people living in Anchorage, Matanuska-
Susitna Valley and nearby villages in the Anchorage Service Unit. Incorporated in 1982 under the
tribal authority of Cook Inlet Region, Inc. (CIRI), SCF is the largest of the CIRI nonprofits, employing
more than 2,700 people in more than 80 programs.
1.2 Vision and Mission Statement
SCF's vision is a Native Community that enjoys physical, mental, emotional, and spiritual wellness;
its mission is to work together with the Native Community to achieve wellness through health and
related services. The organization has developed and implemented comprehensive health-related
services to meet the changing needs of the Native Community to enhance culture and empower
individuals and families to take charge of their lives.
1.3 SCF Facilities
SCF offers a wide range of health and wellness services for Alaska Native and American Indian
people living in Anchorage and the Matanuska-Susitna Borough, and nearby villages. They also
provide regional support to residents of 55 rural villages in the Anchorage Service Unit, a
geographical area stretching 107,400 square miles across Southcentral Alaska - extending from
the Canadian border on the east to the Aleutian Chain and Pribilof Islands on the west.
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RFP SCF 26-1191
Section 2. General Information
2.1 Purpose of the Request for Proposal (RFP)
SCF is soliciting proposals from qualified firms interested in providing Janitorial Services at the
McGrath Clinic in McGrath Alaska. Services are to be performed 5 days a week, Monday through
Friday: between hours 6:00 p.m. and 5:00 a.m.
SCF requires that the facility be cleaned and maintained at a level quality commensurate with the
highest standards of professional janitorial services for a medical facility. Following the schedule
guidelines set forth in the Scope of Work.
2.2 Contract Period
The contract term shall begin with the selection of a winning Proposer in May 2026. The targeted
timeframe for the scope of work to be completed is between May 2026 through May 2028.
The project schedule will be further refined with selected Proposer.
2.3 Proposer Registration
Proposers must register with the SCF Purchasing Agent by emailing
SCFPurchasing@southcentralfoundation.com no later than May 4, 2026. Include the RFP Number
and title in the subject line of the email when you register. Send Proposer contact name, title,
email, phone, and address. Failure to register with the SCF Purchasing Department by the above
deadline may result in the rejection of your Proposal. Please visit the SCF website frequently
during the RFP process for up-to-date information, including revised RFPs, changes to the
schedule, notices, and question/comment responses, etc. SCF will not be providing updated
information via email.
2.4 SCF Public Bid RFP Contact
Any questions regarding this RFP should be addressed and/or delivered to:
SCF Purchasing Department
7033 East Tudor Road
Anchorage, AK 99507
Attention: Venus Coffey
Email: SCFPurchasing@southcentralfoundation.com
vcoffey@southcentralfoundation.com
Phone: 907-729-5264
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RFP SCF 26-1191
Section 3. Request for Proposal Details
3.1 RFP Schedule
This RFP will follow the schedule in Table 1, RFP Schedule, below; SCF reserves the right to modify
this schedule.
RFP Release Date April 17, 2026
Deadline for Registration May 4, 2026
Deadline to Submit Questions May 5, 2026
Deadline for SCF to Respond to Questions May 7, 2026
Proposal Due Date May 12, 2026, 2PM
Anticipated Notice of Award May 14, 2026
Anticipated Service Start Date May 18, 2026
Table 1. RFP Schedule
3.2 Deadline for Receipt of Proposals
Proposals must be submitted no later than the proposal due date and time. Proposers are fully
responsible for timely delivery of proposals. Any proposal received after the stated closing time
will not be considered. The Proposer is responsible for assuring actual delivery of the proposal to
the email address referenced in Section 2.4, before the advertised date and hour located in
Section 3.1.
3.3 Other Licenses and Registrations Requirements
All Proposers must hold a valid Alaska Business License.
All Proposers are required to hold all necessary applicable professional licenses and registrations
required by Federal, State, Municipality or Borough law and proof of such shall be submitted with
each proposal. Obtaining and ensuring compliance to all licensing and registration requirements is
the responsibility of the Proposer.
3.4 Conflict of Interest and Restrictions
If Proposer, Proposer's employee, subcontractor, or any individual providing services under
contract to SCF has a perceived or material conflict of interest affecting the objectivity, analysis,
and/or performance under contract, the Proposer is required to submit details in writing to SCF
within ten (10) days of issuance of this RFP. SCF will determine if the conflict is significant and
material and if so, may notify the Proposer in writing of elimination from the RFP process.
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RFP SCF 26-1191
3.5 Addendum to the RFP and Right to Award
SCF reserves the right to issue written addendums to revise or clarify the RFP, respond to
questions, and/or extend or shorten the due date of the proposals.
SCF reserves the right to not award or cancel the award of the contract to a Proposer who will not
agree to all provisions, terms, and conditions as contained within this RFP.
3.6 Cancellation of the RFP
SCF retains the right to cancel the RFP process if it is in SCF's best interest. SCF will not be
responsible for costs incurred by Proposers for proposal preparation.
3.7 Contract Negotiations
This RFP does not obligate SCF or the selected Proposer until a contract is signed and approved by
both parties. Upon completion of the evaluation process, contract negotiations may commence. If
the selected Proposer fails to provide necessary information for negotiations in a timely manner
and/or negotiate in good faith, SCF may terminate the award of the contract. SCF will not be
responsible for costs incurred by the Proposer resulting from contract negotiations.
SCF reserves the right to include additional terms and conditions during contract negotiations.
However, these terms and conditions must be within the scope of the original RFP and will be
limited to price, clarification, definition, administrative, and legal requirements.
Section 4. Instructions for Proposers
4.1 Proposer's Review and Substantive Questions
Proposers should carefully review this RFP for errors, questionable or objectionable materials, and
items requiring clarification. Proposers may submit these comments and/or questions in writing to
SCF's Purchasing Agent as directed in Section 2.4 of this RFP. This will allow time for written
response, clarification, or an addendum to the RFP to be issued, if required, to all Proposers.
Proposers may not rely upon verbal responses made by any SCF employees or any representatives
of SCF.
Proposers who contact any other SCF employee regarding this RFP may be disqualified. Proposers
have no claim against SCF for failure to obtain information made available by SCF and are solely
responsible for conducting their own research, due diligence, or other work necessary for the
preparation of proposals, negotiation of agreements, or delivery of services pursuant to any
agreement.
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RFP SCF 26-1191
4.2 Filing a Protest
A Proposer may protest the award of a contract or the proposed award of a contract. The protest
must be filed in writing, addressed to the SCF Contract Administrator, and include the following
information:
The name, address, and telephone number of the protester.
Signature of the protester or the protester's representative.
Identification of the RFP.
Detailed statement of the legal and factual grounds of the protest, including copies of
relevant documents; and
Form of relief requested.
Protests must be submitted to SCF Contract Administrator within (5) five business days of Notice
of Award date, as provided in Section 3.1 of this RFP. Only Proposers that submitted a valid
proposal may file a protest.
4.3 Proposal Requirements
A. SCF requests Proposers submit (1) one proposal consisting of Proposer's detailed plan for
provision of services.
B. Proposers may not submit more than (1) one proposal.
C. A proposal's content will not be disclosed to other Proposers.
D. All proposals and other material submitted become the property of SCF.
E. SCF assumes no responsibility or liability for the transmission, delay, or delivery of proposals
by either public or private carriers.
F. SCF discourages excessive or costly proposals. All costs incurred by Proposers in preparing
and submitting a proposal are the Proposer's responsibility and shall not be charged to SCF
or reflected as an expense of the resulting contract.
G. It is the responsibility of the Proposer to indicate within their proposal the applicability and
compliance required of any other Federal, state, municipal, or other governmental statutes,
regulations, ordinances, acts, and/or requirements.
H. In the event that only one proposal is received, SCF reserves the right to restructure the RFP
and/or extend the due date of proposals.
4.4 Proposal Submission
Proposers are required to submit one (1) PDF electronic copy of their proposal. The Proposer is
responsible for assuring actual delivery of the proposal by email to
SCFPurchasing@southcentralfoundation.com before the advertised date and hour specified in
Section 3.1.
The subject line should read, "RFP SCF26-1911 McGrath Clinic Janitorial Services".
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RFP SCF 26-1191
4.5 Proposal Withdrawal and Correction
A proposal may be either corrected or withdrawn by submitting a written request to the SCF
Purchasing Agent prior to the Proposal Due Date and time in Section 3.1, Table 1. In the case of a
request to correct a proposal the revised proposal must be submitted at the time of request and
receipt confirmed by a non-system generated response from the SCF Purchasing Agent.
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RFP SCF 26-1191
Section 5. Format for Proposals
5.1 Proposal Content and Format
The proposals should be compiled in a professional manner, organized exactly in accordance with
this section, with page numbers in bottom righthand corner of footer. Proposers should respond
directly to the evaluation criteria for this project; generic marketing information is not acceptable.
Additional material (other than that requested below) is not required or desired. Clarity and
brevity are encouraged. 11pt minimum font, Arial - all pages; document should be "portrait"
orientation format.
Please limit proposal response for Response to Criteria and Key Personnel Resumes to 5 pages
total. Title page, Cover Letter, Licenses/Certificates and Forms are not included in page limit.
Section 1, Title page.......................................................................................................1 page, maximum
Section 2, Cover Letter...................................................................................................1 page, maximum
Section 3, Response to Criteria............................................................ Comply with overall page limit
Section 4, Key Personnel Resumes.................................................................. 1 page, maximum (each)
Section 5, Licenses/Insurance Certificates....................................................not included in page limit
Section 6, Form of Non-Collusive Affidavit (notarized)...............................not included in page limit
Section 7, Proposal Offer and Signature Page..............................................not included in page limit
Proposal Section 1. Title Page
The title page (cover) should contain the following:
* RFP Name and Identification Number
* Name, title, company, mailing address, phone number, and email address of the person
authorized to commit the Proposer to contractual arrangement with SCF. This person will
be the Proposer's authorized contact for all communication. Proposer may also identify an
alternate Contract Administrator in case the authorized contact is unavailable.
Proposal Section 2. Cover Letter
Include a cover letter on Proposer letterhead stating your team's understanding of the services to
be performed and why your team is the best qualified. Describe the team makeup and
organizational relationships. Letter shall be signed by the Proposer's authorized contact.
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