DLA Mapping DVDs and CDs

Location:	Federal
Posted:	Jan 12, 2026
Due:	Jan 21, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	15 - Aircraft and Airframe Structural Components 58 - Communications, Detection and Coherent Radiation Equipment 70 - General Purpose Information Technology Equipment (including software).
Publication URL:	To access bid details, please log in.

Attachment Preview

Program 727-S

Specifications by LDG

Page 1 of 24

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

DLA Mapping DVDs and CDs

as requisitioned from the U.S. Government Publishing Office (GPO) by the

DLA Document Services

(DLA Aviation)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2026 and ending January

31, 2027, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on January 21, 2026, at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1)

hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate

email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The program number and bid opening date must be specified in the subject

line of the emailed bid submission. (Bids received after the bid opening date and time specified above will not be

considered for award.)

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the products ordered

under this contract will be located within a 60-mile radius of Richmond, VA.

Any bidder intending to use production facilities outside this area should furnish information with the bid which will,

on its face, demonstrate the ability to meet the schedule requirements. The determination by the Government of the

acceptability of this information in no way relieves the successful bidder of the responsibility for compliance with

these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised. All bidders are cautioned to

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Linda Giacomo at: lgiacomo@gpo.gov or (202) 512-2226.

DLA Mapping DVDs and CDs

727-S (01/27)

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SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-

for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf.

PRIORITIES, ALLOCATIONS, AND ALLOTMENTS: This contract and any delivery order thereunder is rated

and certified for national defense use in accordance with Priority Rating DO-C-9. The contractor shall follow the

provisions of DMS Reg. 1 or DPS Reg. 1 and all other applicable regulations and orders of the Bureau of Domestic

Commerce in obtaining controlled materials and other products and materials needed to fill this contract.

SUBCONTRACTING: The predominant production function of this contract shall be either DVD and CD

duplication or DVD and CD replication. Bidders who must subcontract both operations will be declared

non-responsible.

The contractor shall be responsible for enforcing all contract requirements outsourced to a subcontractor.

Subcontractor(s) must be approved by the Government prior to the start of production in that facility. The

subcontractor’s information must be provided in conjunction with the “SECURITY CONTROL PLANS” specified

herein.

If the contractor requires adding a subcontractor at any time after award, the subcontractor must be approved by the

Government prior to the start of production in that facility. If the subcontractor is not approved by the Government,

the contractor must submit new subcontractor’s information to the Government for approval five (5) calendar days

prior to the start of production in that facility.

CD-ROM OR DVD DUPLICATION AND REPLICATION: Several firms claim patent rights which may be

applicable to CD-ROM or DVD duplication and replication. For example, U.S. Philips Corporation and Sony

Corporation claim to hold patents for certain technologies essential to the manufacture and duplication/replication of

CD-ROMs and DVDs and assert it is impossible to manufacture or duplicate/replicate a CD-ROM or DVD without

infringing these patents. The patent claims cover, among other things, both the physical structure of and manner in

which data is encoded on a CD-ROM or DVD. Other firms, including Discovision Associates (Irvine, CA), also claim

similar patent rights.

By submission of a bid, bidders certify that they (the prime contractor) or any subcontractor(s) hold a license under all

patents applicable for the replication of DVDs. Only the party responsible for the replication of the DVDs must hold

the required license. Contractor/subcontractor must be able to show proof of license upon request by the Government.

NOTE: Each bidder’s attention is invited to the patent indemnification and Buy American Act provisions of GPO

Contract Terms (Publication 310.2 (Rev. 01-18)) since the successful bidder will be responsible for compliance with

all applicable patents/required licensing and the Buy American Act.

DLA Mapping DVDs and CDs

727-S (01/27)

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QUALITY ASSURANCE LEVELS AND STANDARDS: For printing on discs, inserts, and sleeve stickers only,

the following levels and standards shall apply to these specifications –

Product Quality Levels:

(a) Printing Attributes (item-related) – III.

(b) Finishing Attributes (item-related) – III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be –

Attribute

Specified Standard

P-7. Type Quality and Uniformity

Average Type Dimension

P-9. Solid and Screen Tint Color Match

Pantone Matching System

Prior to award, contractor may be required to provide information related to specific equipment that will be used for

production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as described

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to

adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period

will extend from February 1, 2026 to January 31, 2027, and the second and any succeeding period(s) will extend for

12 months from the end of the last preceding period, except that the length of the final period may vary. The first day

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

DLA Mapping DVDs and CDs

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The economic price adjustment will be the percentage difference between index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly indexes from the 12-month

interval ending three months prior to the beginning of the period being considered for adjustment. This average is

then compared to the average of the monthly indexes for the 12-month interval ending October 31, 2025, called the

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

SECURITY OF DATA: The contractor shall not release or sell to any person any technical or other data received

from the Government under the contract; nor shall the contractor use the data for any purpose other than that for which

it was provided to the contractor under the terms of the contract.

Contractor is cautioned that no Government provided information shall be used for non-Government business.

Specifically, no Government information shall be used for the benefit of a third party.

DATA RIGHTS: All data and material furnished and/or produced in the performance of this contract shall be the

sole property of the Government. The contractor agrees not to assert rights or to establish any claim to such

data/material, in whole or in part, in any manner or form, or to authorize others to do so, without prior written consent

of the Contracting Officer.

All furnished data is designated as “UNCLASSIFIED.” Some furnished data may be designated as

“UNCLASSIFIED/LIMITED DISTRIBUTION.”

WARNING: Products produced under this contract are “FOR OFFICIAL USE ONLY” and must be produced at a

facility physically located in the United States – both the prime contractor and any subcontractor. All

contractor/subcontractor employees performing on this contract are required to be U.S. citizens.

The contractor shall not retain or distribute, in any form, any part of the material furnished by the Government which

is not consumed in the preparation of the work or which are generated as a result of this contract. Proper precautions

shall be taken to ensure that all Government furnished material is protected from damage or theft. The Government

furnished material shall be returned in the same condition as originally furnished.

Proper control and handling must be maintained at all times to prevent any information, data, or material required to

produce the products ordered under these specifications from falling into unauthorized hands.

All erroneous/extra copies produced by the contractor are to be destroyed by means of abrasive destruction, burning,

shredding, and/or other method that guarantees complete protection against access. (See “Disposal of Waste Materials

Plan.”)

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor/subcontractor, the

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractors’ facility or to

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the

award of a contract.

As part of the financial determination, the contractor in line for award may be required to provide one or more of the

following financial documents –

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

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These documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by

the Government.

Failure to provide the requested information, in the time specified by the Government, may result in the Contracting

Officer not having adequate information to reach an affirmative determination of responsibility.

PREAWARD PRODUCTION PLANS: In conjunction with the preaward survey, the contractor must submit

preaward production plans as specified below –

Within three (3) workdays of being notified to do so by the Contracting Officer or his/her representative, the

contractor must present detailed plans for each of the following activities. The workday after notification to submit

will be the first day of the schedule. If the Government requests additional information after review of plans, the

contractor must submit updated plans within two (2) workdays of request.

THE FOLLOWING PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE

GOVERNMENT, AND AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF SAME. THE

GOVERNMENT RESERVES THE RIGHT TO WAIVE SOME OR ALL OF THESE PLANS.

Backup Facility Plan – The Government must ensure that DLA is able to continue operations of Geospatial products in

the event the contractor is unable to perform due to a broad range of circumstances, including but limited to, acts of

God, labor disagreements, national emergencies, pandemics, all-hazard emergencies, natural emergencies, and man-

made emergencies.

Failure to deliver the products required under this contract in a timely manner would have a negative impact on the

daily operations of DLA. Therefore, if for any reason(s), the contractor is unable to perform at said location(s) for a

period longer than five (5) workdays, the contractor must have a backup facility with the capability of producing the

products required under this contract to meet required timelines.

Plans for contingency production must include the location of the facility to be used, equipment available at the

facility, and a timetable for the start of production at that facility.

Part of the plan must also include the transportation of Government material from original facility to backup facility.

All terms and conditions of this contract will apply to the backup facility. Due to the time-sensitive nature of the

products produced under this contract, the contractor must maintain the original schedule set forth in this contract.

Security Control Plan – The contractor shall maintain, in operation, an effective security system where items by this

specification are manufactured and/or stored (awaiting distribution or disposal) to assure against theft and/or the

product falling into unauthorized hands.

The Government retains the right to conduct on-site security reviews at any time during the term of the contract.

The security control plans shall provide, in detail, at a minimum, the following –

 How Government files (data) will be secured to prevent disclosure to a third party – prior to and after

termination of the contract.

 How all accountable materials will be handled throughout all phases of production.

 How the disposal of waste materials will be handled.

 How the contractor will meet the Defense Security Service (DSS) guidelines for the

protection/handling/storage of Government data. (Refer to: www.dss.mil/isp/index.html.)

 List of subcontractor(s) and their specific function(s).

 How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract,

shall be adhered to by the contractor and/or subcontractor(s).

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.