PWC ITB 26-12 Groton Community Center Irrigation System

SPECIFICATIONS & BID FORM
FOR
"GROTON COMMUNITY CENTER IRRIGATION SYSTEM"
GROTON, CONNECTICUT
Contract # 26-12
BID OPENING
DATE: July 9, 2026
TIME: 2:00 P.M. PREVAILING TIME
PLACE: TOWN HALL ANNEX
134 GROTON LONG POINT ROAD
(OPPOSITE FITCH HIGH SCHOOL)
GROTON, CONNECTICUT 06340
TOWN COUNCIL
JULIETTE PARKER, MAYOR
JOE BARIL BRUCE JONES
PORTIA BORDELON DAVID MCBRIDE
KEVIN FITZGERALD ROSCOE MERRITT
DAVID GOODE ADAM J. PUCCINO, SR
TOWN MANAGER DIRECTOR OF PLANNING
DEVELOPMENT & PUBLIC
WORKS
JOHN BURT JONATHAN J. REINER, AICP
PREPARED BY:
BID DOCUMENT
Town of Groton Planning, Development and
Public Works Department, Engineering Division

INDEX
ADVERTISEMENT FOR BIDS .................................................................3
INFORMATION FOR BIDDERS ...............................................................4
BID PROPOSAL .......................................................................................16
FORM OF CONTRACT ............................................................................25
PAYMENT BOND ....................................................................................26
PERFORMANCE BOND ..........................................................................28
GENERAL CONDITIONS ........................................................................30
SUPPLEMENTARY CONDITIONS ........................................................46
TECHNICAL SPECIFICATIONS.............................................................51
BID DOCUMENT
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ADVERTISEMENT FOR BIDS
"GROTON COMMUNITY CENTER IRRIGATION SYSTEM"
TOWN OF GROTON, CONNECTICUT
(Owner)
Sealed bids for "GROTON COMMUNITY CENTER IRRIGATION SYSTEM" will be received
by the Town of Groton at the Town Hall Annex, 134 Groton Long Point Road (across from R. E.
Fitch High School) Groton, CT until 2:00 p.m., prevailing time, on July 9 ,2026, and then at said
office publicly opened and read aloud. Bids must be enclosed in a sealed envelope and
designated as bid for "GROTON COMMUNITY CENTER IRRIGATION SYSTEM".
Any bid may be withdrawn prior to the above scheduled time for opening of bids. Any bid
received after the time and date specified will be returned unopened.
All Contract Documents may be examined at the following:
TOWN HALL ANNEX - 134 GROTON LONG POINT ROAD, GROTON, CT
PLANNING DEVELOPMENT & PUBLIC WORKS DEPARTMENT
Project Description:
Installation of an irrigation system for an athletic field. Site grading and turf establishment to be
performed separately by the Town of Groton.
Contract documents, including Plans and Specifications, are available on the Town of Groton
Website: www.groton-ct.gov.
The Town of Groton reserves the right to waive any formalities or to reject any or all bids.
Each bidder must deposit, with his bid, security in the form of bid bond or certified check subject
to the conditions provided in the Information for Bidders.
No bidder may withdraw his bid within 60 days after the actual date of the opening thereof.
Jonathan J. Reiner, AICP
Director of Planning, Development and Public Works
Town of Groton, Connecticut
The Town of Groton is An Equal Opportunity/Affirmative Action Employer.
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INFORMATION FOR BIDDERS
1. Sealed Bids
2. Method of Award
3. Bid Schedule
4. Arithmetic Discrepancies
5. Bid Security
6. Qualifications of BIDDER
7. Identity of SUB-CONTRACTORS
8. Bonds
9. Non-Resident Contractor Guarantee Bonds
10. Insurance
11. Receipt of Bonds & Insurance Certificates Prior to Signing Contract
12. Obligation of Bidder
13. Damages for Failure to Enter into Contract
14. Execution of Contract and Notice to Proceed
15. Time of Completion and Liquidated Damages
16. Addenda and Interpretations
17. Substitution Clause
18. Retainage
19. Laws and Regulations
20. List of Utilities in the Area
21. Sales Tax
22. Site Investigation and Conditions Affecting the Work
23. Permits
24. Work Area
25. Change Orders
26. Wages
27. Unbalanced Bids
28. OSHA Violations
29. Local Vendor Preference
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INFORMATION FOR BIDDERS
1. Sealed Bids
Sealed bids for "GROTON COMMUNITY CENTER IRRIGATION SYSTEM" will be
received by the Town of Groton at the Town Hall Annex, 134 Groton Long Point Road,
Groton, CT until 2:00 p.m. prevailing time on July 9, 2026, and then at said office
publicly opened and read aloud. Bids must be enclosed in a sealed envelope and
designated as bid for "GROTON COMMUNITY CENTER IRRIGATION SYSTEM".
Any bid may be withdrawn prior to the above scheduled time for the opening of bids. Any
bid received after the time and date specified will be returned unopened.
2. Method of Award
The Town of Groton intends to award the contract to the lowest responsible bidder. The
Town reserves the right to reject any and all bids and to award each contract to the bidder
who is most responsive to the interests of the Town.
If the lowest base bid submitted by a responsible bidder does not exceed the amount of
funds then estimated by the Owner as available to finance the contract, the contract will
be awarded on the base bid only. If such bid exceeds such amount, the Owner will reject
all bids. The Owner may include one or more alternates in the contract award.
3. Bid Schedule
Bids must be made on these forms and returned intact. Bidders shall state both in writing
and in figures, in ink or typewritten, the proposed price for each separate item of the work
called for in the bid schedule, by which prices will be compared. If any price is omitted,
the blank shall be filled with the highest price named by any bidder for that item, or the
bid may be rejected. Any alterations necessary prior to submission shall be clearly made
by striking through the original entry, writing the revised entry legibly and adjacent to the
stricken entry, and filling in the signer's initials and date of alteration. The use of
correction fluid (e.g., whiteout), tape, or any masking materials to alter or obscure
original entries is strictly prohibited. The version of the bid form submitted, including all
handwritten or typed entries and modifications, shall be final. The Owner reserves the
right to reject any bid that contains evidence of tampering or otherwise does not adhere to
the requirements of this section.
4. Arithmetic Discrepancies
A. For the purpose of initial evaluation of bids, the following will be utilized in
resolving arithmetic discrepancies found on the face of the bidding schedule as
submitted by bidders:
1. Obviously misplaced decimal points will be corrected.
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2. In case of discrepancy between unit price and extended price, the unit
price will govern.
3. Apparent errors in extension of unit prices will be corrected.
4. Apparent errors in addition of lump sum and extended prices will be
corrected.
B. For the purpose of bid evaluation, the Town will proceed on the assumption that
the bidder intends his bid to be evaluated on the basis of the unit prices,
extensions, and totals arrived at by resolution of arithmetic discrepancies as
provided above and the bid will be so reflected on the abstract of bids.
5. Bid Security
If the total amount of the bid submitted exceeds $50,000, or if the bid contains any add
alternates and the combination of the base bid plus all add alternates exceeds $50,000,
then the bid must be accompanied by a CERTIFIED CHECK or a BID BOND, signed by
a responsible Surety, in the amount of 10% of the total amount of the tendered bid and
made payable to the order of the Town of Groton. All bid checks or bonds, except those
of the lower three (3) bidders will be returned within ten (10) days of the opening of bids.
Those of the lower three (3) bidders will be retained by the Town of Groton until one of
the lower three (3) bidders signs the contract or until all bids are rejected; however, in no
case will the bid check or bond be retained for more than 60 days unless forfeited as
hereinafter stipulated. No bidder may withdraw his bid within 60 days after the actual
date of the opening thereof.
Should there be reasons why the CONTRACT cannot be awarded within the specified
period, the time may be extended by mutual agreement between the OWNER and the
BIDDER.
If the total amount of the bid (or base bid plus alternates) submitted is $50,000 or less,
then no bid security is required.
The Bid Bond and Surety's Letter of Intent must be provided by a Surety Company that
meets all of the following qualifications as of the date of bid.
1. Licensed to do business in the State of Connecticut
2. Listed on the current U. S. Treasury "T" List
3. Rate A- or better by A. M. Best
6. Qualifications of BIDDER
The OWNER may make such investigations as he deems necessary to determine the
ability of the BIDDER to perform the work, and the BIDDER shall furnish to the
OWNER all such information and data for this purpose as the OWNER may request. The
OWNER reserves the right to reject any bid if the evidence submitted by, or investigation
of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to
carry out the obligations of the CONTRACT and to complete the work contemplated
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therein. Conditional bids shall not be accepted. Any CONTRACTOR, who is in litigation
or arbitration with the Town at the time of the bid opening, or prior to the execution of
the CONTRACT, may be considered an unacceptable BIDDER and may be disqualified.
7. Identity of SUB-CONTRACTORS
If any portion of the work is to be performed by persons or entities not considered to be
part of the bidder's own forces, the successful bidder shall, upon notification of the award
of a contract, furnish a written list of such other persons or entities and a description of
the work to be performed by them. If requested by the Owner, the successful bidder shall
be required to establish, to the satisfaction of the Owner, the reliability and responsibility
of such Sub-Contractors.
8. Bonds
A. Performance Bond
If the total bid price for the project exceeds $50,000, or if the bid contains any alternates
and the combination of the base bid plus all Town accepted alternates exceeds $50,000,
then either of the following is required:
1. The Contractor shall furnish a bond covering faithful performance of the
Contract. Surety shall be qualified to do business in the State of
Connecticut, listed on the current U. S. Treasury "T" list, and rated "A-" or
better by A. M. Best. The cost of the bond premium shall be included in
the Contract Sum. The amount of the bond shall be equal to 100 percent of
the Contract Sum.
OR
2. In lieu of a Performance Bond, a security in a form acceptable to the Town
(for example, letter of credit or an assigned passbook) in the amount of
100% of the Contract may be substituted.
The Contractor shall deliver the required security to the Owner on the date the agreement
is entered into.
The Contractor shall require the attorney-in-fact, who executes the required bond on
behalf of the surety, to affix thereto a certified and current copy of the power-of-attorney.
In the case where add alternates are part of the bid, and where acceptance of any
alternates would cause the Contract Sum to exceed the $50,000 threshold, then the price
of the alternate shall include the cost of the required bond or security.
B. Payment Bond
If the total bid price for the project exceeds $100,000, or if the bid contains any alternates
and the combination of the base bid plus all Town accepted alternates exceeds $100,000,
then either of the following is required:
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1. The Contractor shall furnish a bond covering payment of obligations
arising under the terms of the Contract. Surety shall be qualified to do
business in the State of Connecticut, listed on the current U.S. Treasury
"T" list, and rated "A-"or better by A.M. Best. The cost of the bond
premium shall be included in the Contract Sum. The amount of the bond
shall be equal to 100 percent of the Contract Sum.
OR
2. In lieu of a Payment Bond, a security in a form acceptable to the Town (for
example, a letter of credit or an assigned passbook) in the amount of 100%
of the Contract may be substituted.
The Contractor shall deliver the required security to the Owner on the date the
Agreement is entered into.
The Contractor shall require the attorney-in-fact, who executes the required
bond on behalf of the surety, to affix thereto a certified copy of the power-of-
attorney.
In the case where add alternates are part of the bid, and where acceptance of
any alternates would cause the Contract Sum to exceed the $100,000
threshold, then the price of the alternate shall include the cost of the required
bond or security.
If the total bid (or base bid plus alternates) for the project is $100,000 or less,
then in lieu of providing any security listed in Section 8.B, the Contractor can
elect to substitute the following:
1. Provide certified lien waivers from each supplier and sub-contractor
affirming that they have been paid for work and materials for which
previous payment applications were issued by the Owner and payments
received by the Contractor.
9. Non-Resident Contractor Guarantee Bonds
A Non-Resident Contractor is required to post a Guarantee Bond (form AU-766) or Cash
Bond (form AU-72) with the State of Connecticut Department of Revenue Services
(DRS) in the amount of 5% of the total contract price. This Bond will secure payment for
applicable taxes payable to the State related to this Project. The State will issue a
Certificate of Compliance once an acceptable bond has been submitted by the Non-
Resident Contractor. This Certificate of Compliance must be provided by the Contractor
to the Town prior to the release of the first progress payment under the Contract, or the
Town must remit 5% of the total contract value directly to the State. This 5% is in
addition to the Project retainage.
Special Notice SN2012(2), published by the State of Connecticut Department of Revenue
Services, details the procedures and requirements regarding the Guarantee Bond or Cash
Bond. The Special Notice and bond forms can be obtained at the State of Connecticut
Department of Revenue Services webpage, www.ct.gov/DRS.
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10. Insurance
The Contractor must provide a CERTIFICATE OF INSURANCE as specified in the
General and Supplementary Conditions.
11. Receipt of Bonds & Insurance Certificates Prior to Signing Contract
The Contractor to whom the contract shall be awarded must file the requisite BONDS and
CERTIFICATE OF INSURANCE as specified and any other forms and documents
required by the specifications prior to signing of the contract, and within 21 days from the
date of receipt of notification of said award.
12. Obligation of Bidder
Bidders, if requested, must be able to present evidence satisfactory to the Director of
Planning, Development and Public Works that they have been regularly engaged in the
business of constructing such work as they propose to execute, and that they are fully
prepared with the necessary capital, materials, and equipment to conduct the work to be
contracted for, and to begin it promptly when ordered.
Prior to submitting his bid, the bidder must inspect the site and thoroughly read all plans,
specifications and bid and contract documents. The failure or omission of any bidder to
examine any form, instrument or document and to thoroughly examine the site shall in no
way relieve any bidder from any obligations in respect to his bid.
13. Damages for Failure to Enter into Contract
The party to whom the CONTRACT is awarded will be required to execute the
CONTRACT within thirty (30) calendar days from the date when Notice of Award is
delivered to the BIDDER. In case of failure of the BIDDER to execute the CONTRACT,
the OWNER may at his option, consider the BIDDER in default, in which case the bid
security accompanying the proposal shall become the property of the OWNER as
liquidated damages and not as a penalty.
14. Execution of Contract and Notice to Proceed
The OWNER within twenty (20) days of receipt of acceptable PERFORMANCE BOND,
PAYMENT BOND and CONTRACT signed by the party to whom the CONTRACT was
awarded shall sign the CONTRACT and return to such party an executed duplicate of the
CONTRACT. Should the OWNER not execute the CONTRACT within such period, the
BIDDER may by written notice withdraw his signed CONTRACT. Such notice of
withdrawal shall be effective upon receipt of the notice by the OWNER.
The Notice to Proceed shall be issued within ten (10) days of the execution of the
CONTRACT by the OWNER. Should there be reasons why the Notice to Proceed cannot
be issued within such period, the time may be extended by mutual agreement between the
OWNER and the CONTRACTOR. If the Notice to Proceed has not been issued within
the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR
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may terminate the CONTRACT, whereupon it shall become null and void and all rights
and obligations created thereunder shall be extinguished.
15. Time of Completion and Liquidated Damages
BIDDER must agree to commence work on or before a date to be specified in a written
Notice to Proceed from the OWNER and to fully complete the project within the number
of calendar days defined in the Bid Proposal. Bidder must agree also to pay as liquidated
damages, the sum of $200 for each consecutive calendar day thereafter as hereinafter
provided in the GENERAL CONDITIONS.
It is hereby understood and mutually agreed, by and between the CONTRACTOR and the
OWNER, that the date of beginning and the time for completion during the normal
working hours as specified in the General Conditions of the work to be done hereunder
are essential conditions of this CONTRACT; and it is further mutually understood and
agreed that the work embraced in this CONTRACT shall be commenced on a date to be
specified in the "Notice to Proceed".
The CONTRACTOR agrees that said work shall be prosecuted regularly, diligently, and
uninterruptedly at such rate of progress as will ensure full completion thereof within the
time specified. It is expressly understood and agreed, by and between the
CONTRACTOR and the OWNER, that the time for the completion of the work described
herein is a reasonable time for the completion of same, taking into consideration the
average climatic range and usual industrial conditions prevailing in this locality.
If the said CONTRACTOR shall neglect, fail or refuse to complete the work within the
time herein specified, or any proper extensions thereof granted by the OWNER, then the
CONTRACTOR does hereby agree, as a part consideration for the awarding of this
CONTRACT, to pay to the OWNER the amount specified in the Information for Bidders,
not as a penalty but as liquidated damages for such breach of CONTRACT as hereinafter
set forth, for each and every calendar day that the CONTRACTOR shall be in default
after the time stipulated in the CONTRACT for completion of the work.
The said amount is fixed and agreed upon by and between the CONTRACTOR and the
OWNER because of the impracticability and extreme difficulty of fixing and ascertaining
the actual damages the OWNER would in such event sustain, and said amount is agreed
to be the amount of damages which the OWNER would sustain and said amount shall be
retained from time to time by the OWNER from current periodic estimates.
It is further agreed that time is of the essence of each and every portion of this
CONTRACT and of the specifications wherein a definite and certain length of time is
fixed for the performance of any act whatsoever; and where under the CONTRACT an
additional time is allowed for the completion of any work, the new time limit fixed by
such extension shall be of the essence of this CONTRACT. The CONTRACTOR shall
not be in default when the delay in completion of the work is due:
A. To any preference, priority or allocation order duly issued by the State or Federal
Government
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