Proof of Concept: Tracking Solution for Ground Support Equipment at SEA

NOTICE OF INTENT TO NEGOTIATE
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The Port of Seattle intends to negotiate a contract with Sensolus Inc., 4555
Mansell Rd #300, Alpharetta, GA, 30022 to provide the following:
Proof of Concept (PoC): Ground Support Equipment Tracking System.
For
Airport Innovation on behalf of Cargo Operations
Port of Seattle is seeking to conduct a one-year Proof-of-Concept (PoC) testing to evaluate Ground
Support Equipment (GSE) tracking system technology.
The Port of Seattle seeks a supplier to provide a standalone tracking solution for non-motorized
ground support equipment (GSE) at Seattle Tacoma International Airport (SEA) common-use
gates. Equipment left in operational areas can obstruct gate use and require staff time to locate
the responsible airline or ground handler. The PoC will evaluate whether equipment location and
ownership information helps Operations staff address these conditions more efficiently.
Trackers shall use standalone cellular connectivity or an equivalent supplier-provided approach
that does not require new fixed Port infrastructure. The base proposal shall not depend on new
Port Wi-Fi or BLE (Bluetooth low energy) gateways, Port servers, new cabling, or construction.
Operating Requirements:
1. Associate each tracker with a unique equipment record and its airline or ground-handler
owner. Authorized users shall be able to update records and search or filter by equipment
ID, owner, and equipment type.
2. Display equipment locations on a map with the timestamp of the latest location update.
Describe expected accuracy, reporting intervals, and known limitations near aircraft and
buildings.
3. Support configurable reporting appropriate to stationery and moving equipment. State
the proposed reporting settings, expected battery life at those settings and the tradeoff
between update frequency and battery consumption.
4. Support user-defined geographic areas and reporting of equipment presence or dwell
time within those areas.
5. Provide mounting suitable for the participating equipment without interfering with its
safe use. Describe weather resistance, temperature limits, impact tolerance and battery
replacement or charging requirements.
6. Provide visibility into battery status, communication status, and last successful tracking
report. Describe the process for identifying and replacing failed trackers. Include the
maintenance and replacements needed to support the proposed PoC service.
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7. Provide a hosted platform accessible through supported web browsers with
authenticated access and appropriate user permissions.
8. Permit the Port to export its equipment records and PoC tracking data in a commonly
usable format such as CSV.
The PoC project has a firm not to exceed (NTE) cost of $150,000.00 exclusive of Washington State
sales tax. The PoC will run for a maximum of one year with findings informing future decisions.
Firms who believe they can compete for this requirement are required to submit a letter of
Interest/Expression of Interest via e-mail to: e-submittals-purch@portseattle.org, an Expression of
Interest by October 29, 2026 at 2:00 PM PST. Questions regarding this Notice of Intent to negotiate
should be directed to Dave Woods, Procurement Officer II at: woods.d@portseattle.org.
This Notice is not a solicitation for proposals, but information gathered will inform our Intent to
Negotiate with a selected [vendor/firm] for potential collaboration on this PoC project. In addition,
the Port of Seattle does not guarantee that any solicitation will occur as a result of this PoC but
reserves the right to solicit proposals.
When submitting an expression of interest, applicants commit to the following terms:
1. Do not submit any of the following: confidential information; ideas subject to
intellectual property protection (i.e., patents, trademarks, copyrights, or trade secrets);
Protected Personal Information (PPI), or Sensitive Security Information (SSI). The Port
of Seattle reserves the right to use contents of your expression of interest to develop
future solicitations.
2. All submissions will become a public record under Washington state law and may be
subject to public disclosure under the Washington Public Records Act (RCW 42.56).
3. Participation for the full length of the pilot, if selected.
4. If/when selected, applicant must have a working pilot-ready product(s) or service(s)
ready to be tested at the Port. Applicants may not simply submit "ideas" and must have
solutions that are deployment ready.
5. Your expression of interest will be reviewed and may go through an evaluation process.
6. We do our best to respond to each expression of interest, however due to the large
volume of responses we may receive your submission will not necessarily be directly
responded to.
7. The request for expression of interest should not be construed as a contract to
purchase goods or services
8. Subsequent to the submission of expressions of interest, interviews or requests for
additional information may be conducted with some or none of the respondents, but
there will be no obligation to receive unsolicited information, whether written or oral,
from any respondent.
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9. The Port will not be obligated in any manner to any respondent until a written contract
has been fully executed relating to a submitted expression of interest.
10. The Port of Seattle is not responsible in any manner for any fees or costs associated
with the submittal of an expression of interest.
All Expressions of interest must include the following details:
1. Primary Contact Name
2. Primary Contact Email
3. Primary Contact Phone Number
4. Organization Name
5. Organization's address
6. Organization's Website
7. Describe how your proposal meets the needs of the Port after reviewing the details in the
Posted Intent to Negotiate notice.
8. Does your proposal have an Artificial Intelligence (AI) component or is it primarily based
on the use of AI, if so, describe how it is used?
9. Is your proposal a technology or tech-enabled solution? ("Tech-enabled" refers to any
solution that has a technology component but doesn't necessarily hinge on any specific
technology) If so, describe how.
10. Is your product or service deployment ready? Applicants must have a working pilot-ready
product ready to be tested at the Port. Applicants may not submit "ideas" and must have
solutions that are deployment ready.
11. What is the Intent to Negotiate number this is responding to?
12. Title of the expression of interest.
13. What is the estimated cost of your proposal?
14. Any other details to describe your expression of interest.
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