Dental Services at Wilder Youth Development Center (WYDC)
| Location: | Tennessee |
|---|---|
| Posted: | Apr 20, 2026 |
| Due: | May 19, 2026 |
| Agency: | State Government of Tennessee |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 35910-15706 |
| Publication URL: | To access bid details, please log in. |
| Document ID & Hyperlink: | RFQ 35910-15706 |
| Event Start - Response Due: |
04/20/2026
05/19/2026 |
| Event Name: | Dental Services at Wilder Youth Development Center (WYDC) |
| Last Updated: |
Attachment Preview
12-18-25 RFQ
STATE OF TENNESSEE
CENTRAL PROCUREMENT OFFICE
REQUEST FOR QUALIFICATIONS
FOR
DENTAL SERVICES AT WILDER YOUTH DEVELOPMENT CENTER (WYDC)
RFQ # 35910-15706
TABLE OF CONTENTS
SECTIONS:
1. Introduction
2. RFQ Schedule of Events
3. Response Requirements
4. General Information & Requirements
5. Procurement Process & Contract Award
ATTACHMENTS:
A. Technical Response & Evaluation Guide – Mandatory Requirement Items
B. Technical Response & Evaluation Guide – General Qualifications &
Experience Items
C. Technical Response & Evaluation Guide – Technical Qualifications,
Experience & Approach Items
D. Statement of Certifications & Assurances
E. Reference Questionnaire
F. Pro Forma Contract
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12-18-25 FA
1.
INTRODUCTION
The State of Tennessee, Central Procurement Office, hereinafter referred to as “the State,”
issues this Request for Qualifications (“RFQ”) to define mandatory goods or services
requirements; solicit responses; detail response requirements; and, outline the State’s process for
evaluating responses.
Through this RFQ or any subsequent solicitation, the State seeks to buy the requested goods or
services and to give ALL qualified respondents the opportunity to do business with the state as
contractors or subcontractors.
1.1. Statement of Procurement Purpose
The Department of Children’s Services will procure a contract for Dental Services at John S.
Wilder Youth Development Center (WYDC) in Somerville, Fayette County, TN. The selected
vendor shall provide eight (8) hours per week of on-site Dental Services. The dental team shall
consist of a dentist, dental hygienist, and dental assistant.
1.2. Notice of Intent to Respond
Before the Notice of Intent to Respond Deadline detailed in RFQ § 2, Schedule of Events,
potential Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond
in the form of a simple e-mail or other written communication. Such notice should include the
following information: the business or individual’s name (as appropriate), a contact person’s name
and title, the contact person’s mailing address, telephone number, facsimile, number, and e-mail
address. Filing a Notice of Intent to Respond is not a prerequisite for submitting a response;
however, it is necessary to ensure receipt of notices and communications relating to this RFQ.
1.3. Definitions and Abbreviations
WYDC
TERM
DEFINITION
John S. Wilder Youth Development Center
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12-18-25 FA
2. RFQ SCHEDULE OF EVENTS
The following schedule represents the State’s best estimates for this RFQ; however, the State
reserves the right, at its sole discretion, to adjust the schedule at any time, or cancel and reissue
a similar solicitation. Nothing in this RFQ is intended by the State to create any property rights or
expectations of a property right in any Respondent.
EVENT
1. RFQ Issued
TIME
(central time zone)
DATE
APRIL 20, 2026
2. Disability Accommodation Request Deadline
2:00 p.m. APRIL 23, 2026
3. Notice of Intent to Respond Deadline
2:00 p.m. APRIL 24, 2026
4. Written “Questions & Comments” Deadline
2:00 p.m. MAY 1, 2026
5. State Response to Written “Questions &
Comments”
MAY 8, 2026
6. Response Deadline
2:00 p.m. MAY 19, 2026
7. State Completion of Technical Response
Evaluations
MAY 26, 2026
8. State Notice of Intent to Award Released and
RFP Files Opened for Public Inspection
. MAY 28, 2026
9. End of Protest Period
4:30 p.m. JUNE 4, 2026
10. State sends contract to Contractor for
signature
JUNE 5, 2026
11. Contractor Signature Deadline
2:00 p.m. JUNE 9, 2026
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12-18-25 FA
3.
RESPONSE REQUIREMENTS
3.1. Response Contents: A response to this RFQ should address the following:
3.1.1.Mandatory Requirements: This section details the mandatory technical, functional, and
experience requirements that must be demonstrated in the response to this RFQ in order
to be passed on to Phase II of the Technical Response evaluation. A Respondent should
duplicate and use RFQ Attachment A as a guide to organize responses for the
Mandatory Requirements of the RFQ response. The Respondent should reference the
page location of the information within the response in the indicated column of the table.
This section is included in the State’s evaluation as to whether or not a Respondent
meets mandatory qualifications (Phase I).
3.1.2.General Qualifications & Experience: This section is included in the State’s evaluation of
Phase II of the Technical Response Evaluation and details general information and
qualifications that must be demonstrated in the response to this RFQ. A Respondent
should duplicate and use RFQ Attachment B as a guide to organize responses for this
portion of the RFQ response. The Respondent should reference the page location of the
information within the response in the indicated column of the table.
3.1.3.Technical Qualifications, Experience & Approach: This section is also included in the
State’s evaluation of Phase II of the Technical Response Evaluation and details technical
qualifications, experience, and approach items that must be demonstrated in the
response to this RFQ. A Respondent should duplicate and use RFQ Attachment C as a
guide to organize responses for this portion of the RFQ response. The Respondent
should reference the page location of the information within the response in the indicated
column of the table.
3.2. Response Delivery Location
A Respondent must ensure that the State receives a Response to this RFQ no later than the
Response Deadline time and dates detailed in the RFQ § 2, Schedule of Events. All responses
must be delivered to:
Will Harmon
Department of General Services, CPO
312 Rosa L. Parks Avenue, 3rd Floor Tennessee Tower
Nashville TN 37243-1102
will.harmon@tn.gov
3.3. Response Format
3.3.1.A Respondent must ensure that the original response meets all form and content
requirements detailed within this RFQ.
3.3.2.A Respondent must submit their response as specified in one of the two formats below.
3.3.2.1. Technical Response:
One (1) original Technical Response in the form of one (1) digital document in “PDF”
format properly recorded on its own otherwise blank USB flash drive clearly labeled:
“RFQ #35910-15706 TECHNICAL RESPONSE ORIGINAL”
and one (1)copies of the Technical Response each in the form of one (1) digital
document in “PDF” format properly recorded on its own otherwise blank, USB
flash drive labeled:
“RFQ #35910-15706 TECHNICAL RESPONSE COPY”
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12-18-25 FA
If not emailed, then the sealed customer references will be the only paper
documents.
3.3.4. E-mail Submission:
3.3.4.1. Technical Response:
The Technical Response document should be in the form of one (1) digital
document in “PDF” format or other easily accessible digital format attached to an
e-mail to the Solicitation Coordinator. Both the subject and file name should be
clearly identified as follows:
“RFQ #35910-15706 TECHNICAL RESPONSE”
The customer references should be delivered by each reference in accordance
with RFQ Attachment F. Reference Questionnaire.
3.3.5. A Respondent must ensure that the State receives a response no later than the
Response Deadline time and date detailed in the RFQ Section 2, Schedule of Events at
the following address:
Will Harmon
Department of General Services, CPO
312 Rosa L. Parks Avenue, 3rd Floor Tennessee Tower
Nashville TN 37243-1102
will.harmon@tn.gov
3.4. Response Prohibitions: A response to this RFQ shall not:
3.4.1. Restrict the rights of the State or otherwise qualify the response to this RFQ;
3.4.2. Include, for consideration in this procurement process or subsequent contract
negotiations, incorrect information that the Respondent knew or should have known was
materially incorrect;
3.4.3. Include more than one response, per Respondent, to this RFQ;
3.4.4. Include any information concerning costs (in specific dollars or numbers) associated with
the Technical Response;
3.4.5. Include the respondent’s own contract terms and conditions (unless specifically
requested by the RFQ); or
3.4.6. Include the respondent as a prime contractor while also permitting one or more other
respondents to offer the respondent as a subcontractor in their own responses.
3.5. Response Errors & Revisions
A Respondent is responsible for any and all errors or omissions in its response to this RFQ. A
Respondent will not be allowed to alter or revise its response after the Response Deadline time
and dates as detailed in RFQ § 2, Schedule of Events, unless such is formally requested in
writing by the State (e.g., through a request for clarification, etc.).
3.6. Response Withdrawal
A Respondent may withdraw a response at any time before the Response Deadline time and
date as detailed in RFQ § 2, Schedule of Events, by submitting a written signed request by an
authorized representative of the Respondent. After withdrawing a response, a Respondent may
submit another Response at any time before the Response Deadline time and date as detailed in
RFQ § 2, Schedule of Events.
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See also
...Code: W065 - LEASE OR RENTAL OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT ...
VETERANS AFFAIRS, DEPARTMENT OF
Bid Due: 6/19/2026
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