2025 Commencement Lighting/ Audio Visual

California State Polytechnic University, Pomona (University) is seeking bids from a single service provider to plan, manage, coordinate, and oversee all aspects of Lighting/Audio Visual Services for the 2025 Commencement Ceremonies as noted in Section III Scope of Work. The lighting/audio visual company must have no less than five (5) years¿ experience in higher education.

The University hosts annual Commencement ceremonies, consisting of multiple ceremonies at one (1) site, over a three (3) day period in May 2025. Commencement is scheduled for Friday, May 16th, 2025, Saturday, May 17th, 2025, and Sunday, May 18th, 2025 (Please see the following link for more details on the 2025 Commencement Schedule for graduation ceremonies: Commencement)

Participation at the University¿s Commencement has grown significantly over the years. Attendance is expected to reach approximately 8,500 guests per ceremony set for a total of four (4) sets, across three (3) days of Commencement. The University¿s objective is to provide graduates, their guests, and all attendees a safe and dignified Commencement.
The University anticipates twelve (12) ceremonies in one (1) venue and events to begin at 8:00 a.m., 12:00 p.m., 3:00 p.m., and 7:30 p.m., on Friday, May 16th, and at 8:00 a.m., 12:00 p.m., 4:00 p.m., and 7:30 p.m., Saturday & Sunday, for all students graduating on those particular days.

See attached RFP for Details

3% DVBE participation is required.