170-26 Wheel Loaders

Location:	Ohio
Posted:	Jan 13, 2026
Due:	Feb 3, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	38 - Construction, Mining, Excavating, and Highway Mainenance Equipment
Solicitation No:	SRC0000036351
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000036351
Solicitation Name:	170-26 Wheel Loaders
Original Begin Date:	1/13/2026 12:00:00 AM
Begin Date:	1/13/2026 12:00:00 AM
End Date:	2/3/2026 1:00:00 PM
Inquiry End Date:	1/29/2026 1:00:00 PM
Commodity:	Earth moving machinery
MBE Set Aside:	MBE Set Aside
Agency:	DOT-Dept of Transportation
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000036351

Solicitation Name

170-26 Wheel Loaders

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

1/13/2026 12:00:00 AM (ET)

Amendment?

End Date

2/3/2026 1:00:00 PM (ET)

Inquiry End Date

1/29/2026 1:00:00 PM

Summary

The purpose of this invitation to bid is to establish a term contract for three sizes of Wheel Loader units, both new and used.
Quantities and types of equipment to be purchased by ODOT and Political Subdivisions through this contract are undefined. Purchases will be made on an as needed basis.
Bidders may submit pricing for both new and used equipment for this contract.

Predecessor Contract

Process

OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

Ship To

Contracting Entity

DOT-Dept of Transportation

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

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Title	Type	Att.	Validity End Date	Validity End Date
Bid Document	RFx Commercial Documents (Approved)	170-26 Wheel Loaders.pdf
Pricing Document	RFx Commercial Documents (Approved)	170-26 Wheel Loaders.xlsx

2 Record(s)

Attachment Preview

Invitation to Bid: 170-26

Section 1:

Section 1a:

Wheel Loaders

REQUIREMENTS/SPECIFICATIONS

Intent

The purpose of this invitation to bid is to establish a term contract for three sizes of Wheel Loader units,

both new and used.

Quantities and types of equipment to be purchased by ODOT and Political Subdivisions through this

contract are undefined. Purchases will be made on an as needed basis.

Bidders may submit pricing for both new and used equipment for this contract.

Optional Pre-Bid Tele-Conference

The purpose of the pre-bid tele-conference is to walk through each specification item to ensure each

bidder fully understands the Department’s requirements and specifications. The Department highly

encourages all vendors to sign into the teleconference to answer any remaining questions/problems.

The optional pre-bid tele-conference will be held on Thursday January 22nd, 2026, from 2pm – 3pm

eastern standard time. The dial-in-number will be 1-614-721-2972. The conference ID number will be

693351344#. The Department Contact is Laura Carey at (614) 351-2828.

Microsoft Teams

Join the meeting now

Meeting ID: 211 224 791 246 60

Passcode: vo2Vh6vH

Section 2:

Section 3:

Dial in by phone

+1 614-721-2972,,693351344# United States, Columbus

Find a local number

Phone conference ID: 693 351 344#

Join on a video conferencing device

Tenant key: 682042763@t.plcm.vc

Video ID: 112 049 975 9

The sign-in sheet, that will be filled out by ODOT, is public record and may be shared at the Department’s

discretion. Any required addendum/clarifications will be published at the conclusion of the pre-bid

conference call.

Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an

award to all responsive bidders pursuant to O.R.C. 5513.02.

Contract Duration

The effective duration of this contract shall be for twelve (12) months from the Date of Award.

Invitation to Bid: 170-26

Section 4:

ODOT reserves the right to unilaterally extend this Contract up to one (1) calendar month beyond the

original contract expiration date at the original unit bid prices awarded.

Free on Board (F.O.B.) Destination

The net unit bid price shall include delivery charges, Free on Board (F.O.B.) to any of ODOT’s twelve (12)

Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map:

NOTE: Purchase orders when issued, will detail specific destination points.

District 1 - Lima

District 7 - Sidney

District 2 - Bowling Green

District 8 - Lebanon

District 3 - Ashland

District 9 - Chillicothe

District 4 - Akron

District 10 - Marietta

District 5 – Jacksontown

District 11 – New Philadelphia

District 6 – Delaware

District 12 – Garfield Heights

Central Garage – Columbus (CG) OPI/CCI – Chillicothe

Section 5:

5.1:

5.2:

Section 6:

Section 7:

Section 8:

Delivery

Delivery of the vehicle(s) will be F.O.B. Destination to the ship to address listed on the purchase order (this

includes Co-Op) locations.

Delivery shall be required to be completed within 180 calendar days of receipt of valid Purchase Order.

Delivery Hours

All deliveries made to a Department of Transportation facility must be made between the hours of 8:00 a.m.

and 2:30 p.m., Monday through Friday, unless special permission is granted by the Department to

temporarily waive or adjust this requirement.

Fuel and Diesel Exhaust Fluid

Each vehicle purchased through this contract must be delivered with a full tank of Diesel Fuel and Diesel

Exhaust Fluid (DEF), if applicable.

Purchase Orders

Purchase Orders will be made out to the vendor who submitted the bid and was awarded. They cannot be

made out to the dealers under this vendor.

The awarded vendor must be able to accept orders for new and used loaders for the entire duration of the

contract, inclusive of any contract extensions exercised or agreed upon between the Parties.

Additional Charges

The net unit bid prices submitted shall include installation/assembly costs, labor costs, and inspection

costs.

Invoicing

In order to streamline the invoice payment process, the Office of Equipment Management requires

vendors to email an attached copy of the invoice to the following address: dot.cen.oem@dot.ohio.gov.

Invoice is to be sent on the date that the ordered commodity is delivered to the Department.

Invitation to Bid: 170-26

Paper invoice to be mailed to the “Bill To” contact and address located on the purchase order. If the order

is processed through a credit card, the vendor will remit the invoice to the Credit Card holder’s name and

address.

Section 9: Identification Number

With invoicing, provide description and serial/vin number for each commodity being built.

Section 10: Certificate of Title or Certificate of Origin

Certificate of Title or Certificate of Origin to be furnished within thirty (30) days after delivery of the

vehicle. Title to be filed in Franklin County and made out to: State of Ohio, Department of Transportation,

1620 West Broad Street, Columbus, Ohio 43223. Delivery will not be considered complete unit the title is

received by Department.

Section 11: Trade-in

The Ohio Department of Transportation (and Political Subdivisions) reserves the right to offer used,

operational equipment as trade-ins. The trade-in equipment will be complete and in running condition.

The Administrator of the Office of Equipment Management reserves the right to reject or refuse any trade-

in allowances offered if it is determined by ODOT that refusal will be in ODOT’s best interest.

Quoted trade-in values must be held firmly. The only exception would be if damage occurred to the

equipment being traded-in after the quotations have been accepted by ODOT. This change in the

quotation must be preapproved by ODOT before the used equipment is transferred to the vendor. It is

ODOT’s responsibility to notify the awarded vendor of any damage that has occurred after the award.

If there is trade in equipment at the site when dropping the new unit off, the awarded vendor must haul it

away.

Section 12: Dealers and Service

It will be the responsibility of the awarded vendor/manufacturer to provide a list of authorized on-site

service providers or authorized dealers in the State of Ohio to provide warranty and service repair.

Any warranty repairs/part orders that take longer than a week, the vendor is to provide a loaner loader

until ODOT’s loader is back on site. If down repairs take longer than 48 hours, the vendor is to provide a

loaner loader until ODOT’s loader is back on site.

ODOT is not responsible for incurring travel expenses.

Section 13: Fluids & Lubricants

Vendor must fill out “FLUIDS & LUBRICANTS” tab to the manufacture’s standard recommendation. Must

fill out accordingly to the equipment being bid through this contract.

The vendor may add more rows & columns if there are more fluids or lubricants not covered in the

spreadsheet.

Section 14: Options List

All bidders are highly recommended to provide a complete manufacturer’s options list for the

make and model bid. If ODOT plans to purchase a piece of equipment with an option that you had

not bid, it could exclude you from consideration for that specific purchase.

This shall be included on pricing page excel options sheet.

Section 15: Descriptive Literature

Invitation to Bid: 170-26

Section 16:

Section 17:

Bidders are required to submit with their bids, the latest literature that fully describes the units being bid.

The Department may, at its own discretion, find a bid non-responsive for failure to submit this descriptive

literature. Bidders shall submit this literature in both a hard copy and electronic format to ensure that this

requirement is fully met.

By signing and submitting a bid for this solicitation, the bidder is certifying that the make/models of all

items bid herein are the latest and most current manufacturers’ models and will include the

manufacturer’s latest engineering changes.

Price Change

All bid pricing shall not increase for the first sixty (60) calendar days after the date of the bid opening.

Thereafter, a request for a price increase may be submitted in writing to the Department’s Office of Contract

Sales along with all documentation that supports the need for the price increase. No price increase will be

effective until it is approved by the Department, and the Vendor is notified of such approval in writing. The

price increase will take effect upon the date the Vendor is notified. In the event that a price increase is

accepted by the Department, the Vendor may not seek an additional price increase for at least thirty (30)

calendar days. The Department reserves the right to reject any proposed price increase, or to cancel the

contract if such action is determined to be in the best interest of the Department.

In the event of a general price decrease, the Department shall be guaranteed full benefit of the price

reduction for all undelivered purchase orders on the effective date of the decrease and thereafter. The

Department will be entitled to a price decrease any time the Vendor sells a product or a service to any

similarly situated customer for less than the price agreed to between the Department and the Vendor under

this Contract. Any time the Vendor sells a product or provides a service to any customer or dealer for less

than it is available to the Department under this Contract, the Vendor must notify the Department of that

event within thirty (30) calendar days of its occurrence and immediately reduce the price of the affected

goods or services to the Department under this Contract. If the Department believes it is appropriate, it will

ask to renegotiate the price under this Contract of the goods and services affected by the general reduction

in price. If the Vendor and the Department cannot agree on a renegotiated price, the Department will have

the right, upon notice to the Vendor, to immediately remove the affected products and services from this

Contract.

Product Specifications

All parts not specifically mentioned, which are necessary to provide a complete unit, or normally furnished

as standard equipment, shall be furnished. The parts shall conform in strength, quality of material and

workmanship to what is normally provided in the industry.

This equipment must meet ALL Federal and State regulations.

The signing of this bid shall be considered a certification that the model as bid herein is the latest current

model and will include the manufacturer’s latest engineering changes.

The Ohio Department of Transportation will consider performance history of similar equipment, vendor’s

service and vendor’s overall responsiveness to the Department of Transportation’s utility of the products.

The Bidder of the equipment, which is considered for award shall, at the request of the Ohio Department

of Transportation, demonstrate the equipment at a location chosen by the Department Personnel to prove

any feature or performance capabilities which may be in question. Should the Demonstration Equipment

fail to meet Department requirements, the equipment shall be adjudged as non-conforming to bid

specifications. Any equipment failing to meet the Department’s requirements/specifications, set forth in

this bid document, can be removed from the contract at any time.

Compliance check boxes: Located to the right of each minimum specification are the “Comply or Don’t

Comply” check boxes. Check the Comply Box if the equipment being bid meets or exceeds the minimum

Invitation to Bid: 170-26

specifications. If the equipment does not meet or exceed the department’s minimum specifications,

then the bidder must check the Don't Comply box and supply an explanation, on the ODOT excel pricing

tab called “EXCEPTION”, for the non-compliant specification. The department has the right to review the

“Don’t Comply” explanation and make a decision to accept or deny the equipment being bid. The bid

package will be determined non-compliant and rejected by ODOT if the bidder fails to check either a

Comply or Don't Comply box for each and every line of the specification being bid. This section is located

in the ODOT supplied excel pricing spreadsheet, on the “SPECIFICATIONS” tab.

All other remarks, comments, etc. that are not check marks located in the check boxes will deem

the vendor non-compliant.

(Specifications are located in the excel pricing sheet)

Section 18:

Section 19:

Required Ohio Shared Services Vendor Registration

All vendors that are deemed awarded any portion of this invitation to bid are required to be registered

through the Ohio Shared Services Office to obtain an OAKS Vendor Identification Number, if they have

not already obtained one, in order for an award of this invitation to occur. An award of this invitation

cannot be completed until this vendor registration process has taken place and an OAKS Vendor

Identification Number has been assigned. It is strongly encouraged that prospective bidders submit their

vendor registration paperwork to Ohio Shared Services as soon as possible before the day of the bid

opening of this invitation to bid. This will avoid delays in the awarding of this invitation to bid and allow

contract purchasing to commence sooner.

The required forms to become registered through Ohio Shared Services can be found by following the

link below: http://ohiosharedservices.ohio.gov/SupplierOperations/Forms.aspx

Completed forms are required to be submitted directly to Ohio Shared Services, per the submission

instructions on the forms. Completed forms or questions regarding this vendor registration process should

not be directed to ODOT. Any questions regarding this registration process should be directed to Ohio

Shared Services Customer Service by calling 1-877-644-6771.

PLEASE NOTE: THIS VENDOR REGISTRATION PROCESS DOES NOT APPLY TO VENDORS WHO

REGULARLY PARTICIPATE ON ODOT PURCHASING CONTRACTS. IF THE DEPARTMENT HAS ISSUED TO

YOUR COMPANY A PURCHASE ORDER IN THE PAST SEVERAL YEARS, AS A DIRECT RESULT OF AN

AWARDED PURCHASING CONTRACT SUCH AS THIS ONE, YOU WOULD HAVE ALREADY OBTAINED AN

OAKS VENDOR IDENTIFICATION NUMBER THROUGH OHIO SHARED SERVICES.

Submitting Bids in Ohio Buys

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date

& time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid

Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT

recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any

reason, vendors must resubmit their bid if they had already submitted in a previous round, as the

previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from

documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The

subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And

you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into

https://ohiopays.ohio.gov.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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170-26 Wheel Loaders

Attachment Preview

See also