Instructions to Bidders:
1.
Address bids to City of Garden City, P.O. Box 998, Garden City, or Email
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Kansas 67846 on or before 10:00 a.m. Monday, August 4, 2025. Mark on the outside of the envelope "2025 Horizontal Baler Machine"
2.
Bids will be opened publicly. All bids must be submitted prior to the bid opening time to qualify. Bid opening location: 140 Harvest Street, Garden City, KS, 67846
3.
After the bids are opened, each will be carefully reviewed. Generally, a decision as to who is the most responsive bidder will be made within 24 hours after the bids are opened.
4.
The City of Garden City reserves the right to reject any and all bids.
5.
A responsible officer or employee of the company must sign all bids. Obligations assumed by such signature must be fulfilled.
6.
Time of delivery is a part of the consideration and must be stated.
7.
The successful bidder shall be responsible for the delivery of the equipment to the City of Garden City and installation.
8.
The Public Works Department is exempt from applicable state and local tax, unless otherwise stated on the bid quotation form.
9.
All bids are to be F.O.B. Garden City, Kansas, unless otherwise stated.
10.
All bids must meet the MINIMUM SPECIFICATIONS. Any bid which fails to do so will be subject to rejection.
11.
Please resolve any questions which you may have regarding the Minimum Specifications, bid requirements, etc., before the bid opening. Direct questions to Tyler Patterson (620) 276-1274.
12.
If a bidder is not able to meet an item as specified and he elects to delete it or substitute with another item, it must be clearly set forth in the bid, along with the itemized cost of each such change. The exception must be designated as such by marking "EXC." before the cost. An explanation of the exception should also be given on an attached sheet with the bid.
13.
The successful bidder must furnish at the time of delivery, a copy of the factory invoice listing required accessories and will furnish at time of delivery a certificate attesting that all specifications are included in or on the delivered unit as bid. Said certificate form will be furnished to the City prior to delivery of the unit.
14.
Any item which is set forth in the itemized specifications that is standard equipment on the unit and included in the unit base price should be indicated as such by marking "standard or "N/C" -no charge.
Minimum Specifications and the full bid packet can be found here:
2025 Automatic Baler Machine
