6530--Smart Mattress and frame with remote

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Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

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DESCRIPTION
Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

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This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This is a Brand Name or Equal To Request for Quote (RFQ), and the solicitation number is 36C26025Q0159. The Government anticipates awarding a firm-fixed price supply order from this solicitation.

This is a solicitation for a smart mattress, base frame, mattress cover, remote and set-up. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-02 January 3, 2025.
This solicitation is an unrestricted open market solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 337910, with a small business size standard of 1000 or fewer employees, and the PSC is 6530.
All interested companies shall provide quotations that are Brand Name or Equal To Sleep Number as follows:
Quantity
Manufacturer Part
Description
6
i2p5
Sleep Number New p5 360 Queen smart mattress 60 x80
6

Sleep Number New FlexFit 2 Queen Bed Base
6
424201
Sleep Number Total Encasement Mattress Cover for Smart Beds Queen
6
126016
Sleep Number New Smart Remote compatible with mattress and frame
1

Sleep Number Half Day Delivery Install Set up

Standard Warranty shall apply to all parts listed. A 15 year warranty is desired.
Must meet all required federal mandates for medical use.

SALIENT CHARACTERISTICS
Queen Smart Mattress:
60 x 80
Weight capacity: Supports up to 550 lb.
Adjustable firmness
Includes air hoses and a power supply to in/deflate mattress
Power supply compatible with a 100 240 VAC grounded wall socket
Must be compatible with adjustable base
Breathable
Queen Bed Base:
Weight capacity: can support a working load of mattress, mattress cover, system hardware and an additional 550 lb
Adjustable to multiple positions, including supine to upright head position and varied levels of foot positions.
Designed for and supports Queen mattress
Includes an electric control system, power cord connections and cables
Total Encasement Mattress Cover:
Washable, zippered cover fully encases mattress and hose openings.
Waterproof and will block bed bugs, dust mites and allergens
Smart remote:
Hand control that adjusts firmness of mattress and the position of the base (hardwired to the bed is desired, but not required)
Compatible with smart frame and mattress
Delivery/Install set-up:
Deliver and assemble complete bed packages to VA Medical Center American Lake Sleep Lab, set up beds in designated rooms and haul away packaging, old mattresses and frames
Coordinate with POC at Sleep lab for delivery times
52.211-6Â Brand Name or Equal.
As prescribed in 11.107(a), insert the following provision:
Brand Name or Equal (Aug 1999)
(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.
(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-
(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;
(2)Â Clearly identify the item by-
(i)Â Brand name, if any; and
(ii)Â Make or model number;
(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.
(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.
(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.
(End of provision)
Delivery FOB Destination is preferred, 30-60 days after receipt of order. All deliveries will be coordinated with the Puget Sound VA Medical Center Point of Contact.

Place of Delivery:
Department of Veterans Affairs
VA Puget Sound
American Lake Medical Center
9600 Veterans Dr.
Tacoma, WA 98493 .

The 6 rooms within the Sleep Lab located at the American Lake campus: room numbers are 301,303,304,305,306,307.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html
http://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
52.204-7
System for Award Management (OCT 2018)
52.204-16
Commercial and Government Entity Code Reporting (AUG 2020)
52.204-24
Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)
52.211-6
Brand Name or Equal (AUG 1999)
52.212-3
Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024)
52.225-2
Buy American Certificate (OCT 2022)
52.252-1
Provisions Incorporated by Reference (FEB 1998)

VAAR Provisions:
852.239-75
Information and Communication Technology Accessibility Notice (FEB 2023)

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.
(e) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations.
(f) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
(g) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
(End of Addendum to 52.212-1)
FAR 52.212-2, Evaluation-Commercial Items : The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standards of responsibility will not be eligible to receive contract award. The following factors shall be used to evaluate offers:
Special Standards of Responsibility: (Per FAR 9.104-2) The following special standards of responsibility apply to this procurement:
SP1: Offeror must be a manufacturer authorized provider for the items provided. A letter from the manufacturer stating such must be included with any response to this solicitation.
Price
(a) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
FAR 52.213-3 Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
All Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses must be registered/certified with the U.S Small Business Administration at Veteran Small Business Certification Veteran Small Business Certification (sba.gov).
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products (OCT 2018)
ADDENDUM to FAR 52.212-4 The following clauses are included as a part of the addendum:
http://www.acquisition.gov/far/index.html (FAR)
http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.203-17
Contractor Employee Whistleblower Rights (NOV 2023)
52.204-13
System for Award Management Maintenance (OCT 2018)
52.204-18
Commercial and Government Entity Code Maintenance (AUG 2020)
52.219-6
Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644)
52.225-1
(Buy American supplies)
52.232-40
Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
52.233-3
Protest After Award (AUG 1996) (31 U.S.C. 3553).
52.252-2
Clauses Incorporated by Reference (FEB 1998)

VAAR Clauses:
852.203-70
Commercial Advertising (MAY 2018)
852.212-71
Gray Market Items (NOV 2018)
852.232-72
Electronic Submission of Payment Requests (NOV 2018)
852.239-76
Information and Communication Technology Accessibility (FEB 2023)
852.242-71
Administrative Contracting Officer (OCT 2020)
852.246-71
Rejected Goods (OCT 2018)
852.247-73
Packing for Domestic Shipment (OCT 2018)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products (MAR 2023)
The following subparagraphs of FAR 52.212-5 are applicable and incorporated by reference:
52.204-10

52.204-27
Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)
Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328)
52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note)
52.219-6
Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).
52.219-28
52.219-27
Post Award Small Business Program Representation (MAR 2023) (15 U.S.C 632(a)(2))
Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022)
52.222-3
52.222-19
Convict Labor (JUN 2003) (E.O. 11755)
Child Labor Cooperation with Authorities and Remedies (FEB 2024) (E.O. 13126)
52.222-21
Prohibition of Segregated Facilities (APR 2015)
52.222-26
Equal Opportunity (SEP 2016) (E.O. 11246)
52.222-36
Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)
52.222-50
Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627)
52.223-18
Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)
52.225-1
Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83)
52.225-13
Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)
52.226-8
Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)Â
52.232-33

Payment by Electronic Funds Transfer System for Award Management (Jul 2018) (31 U.S.C. 3332)
52.240-1
Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (NOV 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.)

All quoters shall submit according to the following:
Quotes must be emailed to Rachel.richardson@va.gov and received no later than 3:00 PM PST on 01/08/2025. Quotes may be submitted on this document or the vendor s own form and must include, if not the manufacturer, an authorized distributor letter, and a completed Buy American Certificate. Any offer that does not provide the supporting documentation may be considered non-responsive.
Required Supporting Documentation and Information:
Authorized Distributor Letter if not the manufacturer
Completed Buy American Certificate
Certification that equipment meets/exceeds the salient characteristics of the desired brand above
Delivery date
Warranty details
The Government intends to make award without discussions.
For information regarding the solicitation, please contact Rachel Richardson at rachel.richardson@va.gov.
(End of Provision)
MANDATORY ELECTRONIC INVOICING

VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December27,2012.The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below:
Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:
VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:http://www.tungsten-network.com/US/en/veterans-affairs/to begin submitting electronic invoices, free of charge.
A system that conforms to the X12 electronic data interchange (EDI) formats established bythe Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org).

Vendor e-Invoice Set-Up Information:
Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:
Tungstene-InvoiceSetupInformation:1-877-489-6135
Tungstene-Invoiceemail:VA.Registration@Tungsten-Network.com
FSCe-InvoiceContactInformation:1-877-353-9791
FSCe-invoiceemail:vafsccshd@va.gov

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