YTC-27-004 -Bldg N Sign Replacement

Solicitation: YTC-27-004 -Bldg N Sign
Replacement
Date Issued: May 19, 2026
Procurement Officer: Suzanne Desrochers
Phone: 803-327-8010
E-Mail Address: sdesrochers@yorktech.edu
Intent to Bid Mailing Address: 452 Anderson Road South
Rock Hill SC 29730-7318
DESCRIPTION: Bldg N Sign Replacement
The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation
Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.
SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:
MAILING ADDRESS: PHYSICAL ADDRESS:
YORK TECHNICAL COLLEGE YORK TECHNICAL COLLEGE
PURCHASING OFFICE PURCHASING OFFICE
452 Anderson Road South 452 Anderson Road South, Bldg N-103D
Rock Hill SC 29730-7318 Rock Hill SC 29730-7318
SUBMIT OFFER BY (Opening Date/Time): 06/23/2026 11:00 AM (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 06/09/2026 12:00:00 (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: 1
CONFERENCE TYPE: Prebid LOCATION:
DATE & TIME: June 2, 2026 @ 11:00 AM Morton Room, Bldg N (Hood Center), Room
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" 114, Rock Hill, SC 29730
provisions)
AWARD & Award will be posted on or before 07/07/2026. The award, this solicitation, any amendments, and any
AMENDMENTS related notices will be posted at the following web address: https://yorktech.edu/about/departments-
and-offices/administrative-departments/procurement/
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See
"Signing Your Offer" provision.)
NAME OF OFFEROR Any award issued will be issued to, and the contract will be formed with,
the entity identified as the Offeror. The entity named as the offeror must be
a single and distinct legal entity. Do not use the name of a branch office or a
division of a larger entity if the branch or division is not a separate legal
(full legal name of business submitting the offer) entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE DATE SIGNED
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
TITLE STATE VENDOR NO.
(business title of person signing above) (Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME STATE OF INCORPORATION
(printed name of person signing above) (If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)

SPAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home NOTICE ADDRESS (Address to which all procurement
office / principal place of business) and contract related notices should be sent.) (See "Notice"
clause)
________________________________________________
Area Code - Number - Extension Facsimile
________________________________________________
E-mail Address
PAYMENT ADDRESS (Address to which payments will ORDER ADDRESS (Address to which purchase orders will
be sent.) (See "Payment" clause) be sent) (See "Purchase Orders and "Contract Documents"
clauses)
____Payment Address same as Home Office Address ____Order Address same as Home Office Address
____Payment Address same as Notice Address ____Order Address same as Notice Address
(check only one) (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments
to Solicitation" Provision)
Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
No. Issue Date No. Issue Date No. Issue Date No. Issue Date
DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days
PROMPT PAYMENT (%)
(See "Discount for
Prompt Payment"
clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly
rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors
selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A
summary of the new preferences is available at http://www.procurement.sc.gov/preferences. ALL THE
PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER
AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE
STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE
CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER
QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE
CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for
your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor
Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you
must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you
are claiming the Resident Subcontractor Preference (11-35-1524(D)).
____In-State Office Address same as Home Office Address
____In-State Office Address same as Notice Address (check only one).
PAGE TWO (SEP 2009) End of PAGE TWO

Contents
Contents .................................................................................................................................................................................. 3
I. SCOPE OF SOLICITATION ............................................................................................................................................ 5
ACQUIRE SERVICES (MODIFIED) .................................................................................................................................. 5
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS ...................................................................... 5
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MODIFIED) ......................................................................... 5
AMENDMENTS TO SOLICITATION (MODIFIED) ....................................................................................................... 5
AUTHORIZED AGENT (FEB 2015) ................................................................................................................................... 5
AWARD NOTIFICATION (MAR 2024) .............................................................................................................................. 6
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004) ............................................................................................. 6
BID ACCEPTANCE PERIOD (JAN 2004) ......................................................................................................................... 6
BID IN ENGLISH and DOLLARS (JAN 2004) .................................................................................................................. 6
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024) .......................................................... 6
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004) ........ 7
CODE OF LAWS AVAILABLE (JAN 2006) ...................................................................................................................... 7
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JUL 2023) .......... 7
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004) ................................................................................................ 8
DRUG FREE WORK PLACE CERTIFICATION (JAN 2004) ........................................................................................ 8
DUTY TO INQUIRE (FEB 2015) ......................................................................................................................................... 8
ETHICS CERTIFICATE (MAY 2008) ................................................................................................................................ 8
MULTIPLE OFFERS (MAR 2024) ...................................................................................................................................... 8
OMIT TAXES FROM PRICE (JAN 2004) .......................................................................................................................... 8
PRICING (MAR 2024) .......................................................................................................................................................... 8
OPEN TRADE REPRESENTATION (JUN 2015) .............................................................................................................. 9
PROTESTS (MAY 2024) ....................................................................................................................................................... 9
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015) .......................................................................... 9
PUBLIC OPENING (JAN 2004) ........................................................................................................................................... 9
QUESTIONS FROM OFFERORS (FEB 2015)................................................................................................................... 9
REJECTION/CANCELLATION (JAN 2004) ..................................................................................................................... 9
RESPONSIVENESS (MAR 2024) ........................................................................................................................................ 9
SIGNING YOUR OFFER (JAN 2004) ............................................................................................................................... 10
STATE OFFICE CLOSINGS (JAN 2004) ......................................................................................................................... 10
DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA (FEB 2021) ............... 10
SUBMITTING A PAPER OFFER OR MODIFICATION (MAR 2015) ........................................................................ 11
TAX CREDIT FOR SUBCONTRACTING WITH DISADVANTAGED SMALL BUSINESSES (APR 2024) ......... 11
VENDOR REGISTRATION MANDATORY (MAY 2024) ............................................................................................. 11
WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004) ...................................................................................... 11
II. INSTRUCTIONS TO OFFERORS -- B. SPECIAL INSTRUCTIONS ..................................................................... 11
CONFERENCE - PRE-BID/PROPOSAL (JAN 2006) ..................................................................................................... 11
OPENING PROPOSALS -- INFORMATION NOT DIVULGED (FEB 2015) .............................................................. 12
PROTEST - CPO - MMO ADDRESS (MAR 2024) .......................................................................................................... 12
UNIT PRICES REQUIRED (JAN 2006)............................................................................................................................ 12
III. SCOPE OF WORK/SPECIFICATIONS .................................................................................................................... 12
SEE BIDDING SCHEDULE ............................................................................................................................................... 13
DELIVERY/PERFORMANCE LOCATION -- SPECIFIED (MODIFIED) .................................................................. 13
IV. INFORMATION FOR OFFERORS TO SUBMIT .................................................................................................... 13
INFORMATION FOR OFFERORS TO SUBMIT - GENERAL (MODIFIED): ......................................................... 13
V. QUALIFICATIONS ........................................................................................................................................................ 13
QUALIFICATIONS OF OFFEROR (MAR 2015) ............................................................................................................ 13
SUBCONTRACTOR -- IDENTIFICATION (FEB 2015) ................................................................................................ 13
VI. AWARD CRITERIA ..................................................................................................................................................... 13
AWARD CRITERIA - BIDS (JAN 2006) .......................................................................................................................... 13
AWARD TO ONE OFFEROR (JAN 2006) ....................................................................................................................... 13
COMPETITION FROM PUBLIC ENTITIES (JAN 2006) ............................................................................................. 13
VII. TERMS AND CONDITIONS -- A. GENERAL ........................................................................................................ 14
ASSIGNMENT, NOVATION, AND CHANGE OF NAME, IDENTITY, OR STRUCTURE (FEB 2015) ................. 14
BANKRUPTCY - GENERAL (FEB 2015) ........................................................................................................................ 14
CHOICE-OF-LAW (JAN 2006) .......................................................................................................................................... 14
CONTRACT AWARDED PURSUANT TO CODE (MAR 2024) ................................................................................... 14
CONTRACT DOCUMENTS & ORDER OF PRECEDENCE (MAY 2024) .................................................................. 14
3

DISCOUNT FOR PROMPT PAYMENT (JAN 2006) ...................................................................................................... 14
DISPUTES (MAY 2024) ...................................................................................................................................................... 15
EQUAL OPPORTUNITY (JAN 2006) ............................................................................................................................... 15
FALSE CLAIMS (JAN 2006) .............................................................................................................................................. 15
FIXED PRICING REQUIRED (JAN 2006) ...................................................................................................................... 15
NO INDEMNITY OR DEFENSE (FEB 2015) ................................................................................................................... 15
NOTICE (MAY 2024) .......................................................................................................................................................... 15
OPEN TRADE (JUN 2015) ................................................................................................................................................. 15
ORGANIZATIONAL CONFLICT OF INTEREST (APR 2023) .................................................................................... 15
PAYMENT and INTEREST (MODIFIED) ....................................................................................................................... 16
PUBLICITY (JAN 2006 ....................................................................................................................................................... 16
PURCHASE ORDERS (JAN 2006) .................................................................................................................................... 16
SURVIVAL OF OBLIGATIONS (JAN 2006) ................................................................................................................... 16
TAXES (JAN 2006) .............................................................................................................................................................. 16
TERMINATION DUE TO UNAVAILABILITY OF FUNDS (JAN 2006) ..................................................................... 16
THIRD PARTY BENEFICIARY (JAN 2006) ................................................................................................................... 17
WAIVER (JAN 2006) ........................................................................................................................................................... 17
VII. TERMS AND CONDITIONS -- B. SPECIAL ........................................................................................................... 17
BANKRUPTCY - GOVERNMENT INFORMATION (FEB 2015) ................................................................................ 17
CHANGES (JAN 2006) ........................................................................................................................................................ 17
COMPLIANCE WITH LAWS (JAN 2006) ....................................................................................................................... 17
CONFERENCE -- PRE-PERFORMANCE (JAN 2006) ................................................................................................... 17
CONTRACT LIMITATIONS (JAN 2006) ........................................................................................................................ 18
CONTRACTOR'S LIABILITY INSURANCE - GENERAL (FEB 2015) ...................................................................... 18
CONTRACTOR PERSONNEL (JAN 2006) ..................................................................................................................... 19
CONTRACTOR'S OBLIGATION -- GENERAL (JAN 2006) ........................................................................................ 19
ILLEGAL IMMIGRATION (NOV 2008) .......................................................................................................................... 20
INDEMNIFICATION-THIRD PARTY CLAIMS - GENERAL (NOV 2011) ................................................................ 20
LICENSES AND PERMITS (JAN 2006) ........................................................................................................................... 20
LIMITATION OF LIABILITY - SINGLE AGENCY (APR 2024) ................................................................................ 20
OFFSHORE CONTRACTING PROHIBITED (FEB 2015) ............................................................................................ 21
OWNERSHIP OF DATA & MATERIALS (JAN 2006) ................................................................................................... 21
PRICE ADJUSTMENTS (JAN 2006) ................................................................................................................................ 21
PRICE ADJUSTMENTS - LIMITED BY CPI "ALL ITEMS" (JAN 2006) .................................................................. 21
RELATIONSHIP OF THE PARTIES (JAN 2006) ........................................................................................................... 21
RESTRICTIONS ON PRESENTING TERMS OF USE OR OFFERING ADDITIONAL SERVICES (FEB 2015) . 22
TERM OF CONTRACT -- EFFECTIVE DATE / INITIAL CONTRACT PERIOD (JAN 2006) ............................... 22
TERM OF CONTRACT -- TERMINATION BY CONTRACTOR (JAN 2006) ........................................................... 22
TERMINATION FOR CONVENIENCE (JAN 2006) ...................................................................................................... 22
WARRANTY - ONE YEAR (JAN 2006) ............................................................................................................................ 23
RECORDS RETENTION & RIGHT TO AUDIT ............................................................................................................. 23
VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL ................................................................................... 23
IX. ATTACHMENTS TO SOLICITATION ..................................................................................................................... 24
NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING .......................... 25
BIDDER'S CHECKLIST .................................................................................................................................................... 26
OPEN TRADE REPRESENTATION ................................................................................................................................ 27
DRUG-FREE WORKPLACE ACT AFFIDAVIT ............................................................................................................ 28
4

I. SCOPE OF SOLICITATION
ACQUIRE SERVICES (MODIFIED)
The purpose of this solicitation is to acquire services and supplies or equipment complying with the enclosed description
and/or specifications and conditions. [01-1005-1]
York Technical College is requesting quotes to fabricate and install interior and exterior signage for Building N on the main
college campus in Rock Hill, SC.
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MODIFIED)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE
USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS
ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
ADA means Americans with Disabilities Act of 1990
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any
other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance,
price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-35-
310(4)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make
changes which the clause of the contract titled "Changes," if included herein, authorizes the Procurement Officer to order
without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors
are cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term
Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an
amendment, or an award notice.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
US or WE means the using governmental unit.
YTC means York Technical College
YOU and YOUR means Offeror.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover
Page identifies the Using Governmental Unit as "Statewide Term Contract," the phrase "Using Governmental Unit" means
any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to you pursuant to the
contract resulting from this solicitation. Reference the clauses titled "Purchase Orders" and "Statewide Term Contract."
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the
Contractor to fulfill the Contractor's obligations under the Contract.
AMENDMENTS TO SOLICITATION (MODIFIED)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the
following web site for the issuance of Amendments:https://yorktech.edu/about/departments-and-offices/administrative-
departments/procurement/ (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and
returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page
Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this
solicitation is amended, then all terms and conditions which are not modified remain unchanged.
AUTHORIZED AGENT (FEB 2015)
All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically
5

delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard
to this procurement or the resulting contract. [02-2A007-1]
AWARD NOTIFICATION (MAR 2024)
Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the
date specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the
contract resulting from this Solicitation have a total or potential value more than one hundred thousand dollars,
such notice will be sent electronically to all Offerors responding to the Solicitation. Unless a written notice of
intent to protest is timely filed pursuant to Section 11-35-4210(1)(b) or the award is otherwise suspended or
canceled, the award will be effective on the calendar day (including weekends and holidays) immediately
following the seventh business day after such notice is given. [02-2A010-3].
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)
By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental Unit(s).
Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued to,
and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by
only one legal entity; "joint bids" are not allowed. [02-2A015-1]
BID ACCEPTANCE PERIOD (JAN 2004)
In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the Procurement
Officer in writing. [02-2A020-1]
BID IN ENGLISH and DOLLARS (JAN 2004)
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise
permitted by the Solicitation. [02-2A025-1]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)
GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY
RENDER YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE
OF LAWS AND OTHER APPLICABLE LAWS.
(a) By submitting an offer, the offeror certifies that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other offeror or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any
other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a
negotiated solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer
for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid or proposal,
and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3)
of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those principals have not
participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used
in this subdivision (b)(2)(i), the term "principals" means the person(s) in the offeror's organization responsible for
determining the prices offered in this bid or proposal];
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not
participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification.
6

(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a signed
statement setting forth in detail the circumstances of the disclosure. [02-2A032-1]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any
state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against
them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the
submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of
any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any
public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having
primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of
a subsidiary, division, or business segment, and similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,
Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written explanation
regarding its inability to make the certification. The certification will be considered in connection with a review of the
Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the Procurement Officer
may render the Offeror nonresponsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render,
in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed
when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification,
in addition to other remedies available to the State, the Procurement Officer may terminate the contract resulting from this
solicitation for default. [02-2A035-1]
CODE OF LAWS AVAILABLE (JAN 2006)
The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at:
http://www.scstatehouse.gov/code/statmast.php
The South Carolina Regulations are available at:
http://www.scstatehouse.gov/coderegs/statmast.php
[02-2A040-2]
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JUL 2023)
("OCI FAQ for Contractors" is available at www.procurement.sc.gov)
(a) You certify that, to the best of your knowledge and belief:
(1) your offer identifies any services that relate to either this solicitation or the work and that have already been performed
by you, a proposed subcontractor, or an affiliated business or consultant of either; and
(2) there are no relevant facts or circumstances that may give rise to an actual or potential organizational conflict of interest,
as defined in S.C. Code Ann. Reg. 19-445.2127, or that your offer identifies and explains any unfair competitive advantage
you may have in competing for the proposed contract and any actual or potential conflicts of interest that may arise from
your participation in this competition or your receipt of an award.
(b) If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair competitive advantage
or a significant actual or potential conflict of interest, the State may withhold award. Before withholding award on these
7

grounds, the State will notify you of the concerns and provide a reasonable opportunity for you to respond. The State may
consider efforts to avoid or mitigate such concerns, including restrictions on future activities.
(c) The certification in paragraph (a) of this provision is a material representation of fact upon which the State will rely
when considering your offer for award. [02-2A047-3]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)
Any offer received after the Procurement Officer of the governmental body or his designee has declared that the time set for
opening has arrived, shall be rejected unless the offer has been delivered to the designated purchasing office or the
governmental body's mail room which services that purchasing office prior to the opening. [R.19-445.2070(G)] [02-2A050-
1]
DRUG FREE WORK PLACE CERTIFICATION (JAN 2004)
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable
provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended. [02-
2A065-1]
DUTY TO INQUIRE (FEB 2015)
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in
compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an
explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do
so will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation
shall be interpreted to require the better quality or greater quantity of work and/or materials, unless otherwise directed by
amendment. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the
State's attention. See clause entitled "Questions from Offerors." [02-2A070-2]
ETHICS CERTIFICATE (MAY 2008)
By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and will not, induce a
person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The following statutes
require special attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705, regarding
gifts to influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of public
official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section 8-13-775,
prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding recovery of
kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding
restrictions on contributions by contractor to candidate who participated in awarding of contract. The state may rescind any
contract and recover all amounts expended as a result of any action taken in violation of this provision. If contractor
participates, directly or indirectly, in the evaluation or award of public contracts, including without limitation, change
orders or task orders regarding a public contract, contractor shall, if required by law to file such a statement, provide the
statement required by Section 8-13-1150 to the procurement officer at the same time the law requires the statement to be
filed. [02-2A075-2]
MULTIPLE OFFERS (MAR 2024)
Offerors may submit more than one Offer, provided that each Offer has significant differences other than price. Each
separate Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for Bids, each separate offer
must be submitted or uploaded as a separate document and must clearly indicate that it is a separate offer. If this solicitation
is a Request for Proposals, multiple offers may be submitted or uploaded as one document, provided that you clearly
differentiate between each offer and you submit a separate cost proposal for each offer, if applicable. [02-2A079-1]
OMIT TAXES FROM PRICE (JAN 2004)
Do not include any sales or use taxes in Your price that the State may be required to pay. [02-2A080-1]
PRICING (MAR 2024)
(a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible price to the State cannot
be determined. (b) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it
is unreasonable as to price. (c) Unbalanced Pricing. The State will analyze all offers with separately priced line items or
subline items to determine if the prices are unbalanced. Unbalanced pricing exists when, despite an acceptable total
evaluated price, the price of one or more line items is significantly over or understated. The responsible procurement officer
may reject an offer as unreasonably priced if she determines that unbalanced pricing increases performance risk (e.g., it is
so unbalanced as to be tantamount to allowing an advance payment) or could result in payment of unreasonably high prices.
S.C. Code Ann. Reg. 19-445.2122C. [02-2A082-2]
8

OPEN TRADE REPRESENTATION (JUN 2015)
By submitting an Offer, Offeror represents that Offeror is not currently engaged in the boycott of a person or an entity
based in or doing business with a jurisdiction with whom South Carolina can enjoy open trade, as defined in SC Code
Section 11-35-5300. [02-2A083-1]
PROTESTS (MAY 2024)
(a) If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to protest, but only
as provided in Section 11-35-4210. To protest the solicitation or an amendment, your written protest must be received
within fifteen Days of the date the applicable solicitation document is issued. To protest an award, (i) written notice of your
intent to protest must be received within seven Business Days of the date the award notice is posted, and (ii) your actual
written protest must be received within fifteen Days of the date the award notice is posted. Time periods are computed in
accordance with Section 11-35-310(13) and the definitions for Day and Business Day. Both protests and notices of intent to
protest must be received by the appropriate Chief Procurement Officer (CPO). See clause entitled "Protest-CPO." (b)
Pursuant to Section 11-35-410, documents directly connected to a procurement activity may be available within five days
after request. All document requests should be directed to purchasing@yorktech.edu. If a protest is pending, the
protestant's lawyer may access otherwise unavailable information by applying to the CPO for the issuance of a protective
order. Additional information is available at www.procurement.sc.gov/legal [02-2A085-3]
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015)
Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a
violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate, directly or
indirectly, with the Using Governmental Unit or its employees, agents or officials regarding any aspect of this
procurement activity, unless otherwise approved in writing by the Procurement Officer. All communications must be
solely with the Procurement Officer. [R. 19-445.2010]
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a governmental entity
with whom you have or seek to have a contract. You represent that your offer discloses any gifts made, directly or
through an intermediary, by you or your named subcontractors to or for the benefit of the Using Governmental Unit
during the period beginning eighteen months prior to the Opening Date. [R. 19-445.2165] [02-2A087-1]
PUBLIC OPENING (JAN 2004)
Offers will be publicly opened at the date/time and at the location identified on the Cover Page, or last Amendment,
whichever is applicable. [02-2A090-1]
QUESTIONS FROM OFFERORS (FEB 2015)
(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must
request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement
Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any
communication regarding your questions with the name of the procurement officer, and the solicitation's title and number.
Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective offeror
concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if
that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See
clause entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The State seeks to permit
maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding
any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and
open competition. [See R. 19-445.2140] [02-2A095-2]
REJECTION/CANCELLATION (JAN 2004)
The State may cancel this solicitation in whole or in part. The State may reject any or all proposals in whole or in part. [SC
Code Section 11-35-1710 & R.19-445.2065] [02-2A100-1]
RESPONSIVENESS (MAR 2024)
(a) Award will not be made on a nonresponsive offer. An offer is nonresponsive (i) if it does not constitute an unambiguous
offer to enter into a contract with the State, or (ii) if it imposes conditions inconsistent with, or does not unambiguously
agree to, the solicitation's material requirements. (b) Bid as Specified. Offers for supplies or services other than those
specified will not be considered unless authorized by the Solicitation. [02-2A105-3]
9

SIGNING YOUR OFFER (JAN 2004)
Every Offer must be signed by an individual with actual authority to bind the Offeror.
(a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual doing business
as a firm, the Offer must be submitted in the firm name, signed by the individual, and state that the individual is doing
business as a firm.
(b) If the Offeror is a partnership, the Offer must be submitted in the partnership name, followed by the words by its
Partner, and signed by a general partner.
(c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the signature and title of
the person authorized to sign.
(d) An Offer may be submitted by a joint venturer involving any combination of individuals, partnerships, or corporations.
If the Offeror is a joint venture, the Offer must be submitted in the name of the Joint Venture and signed by every
participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant.
(e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer must state that is
has been signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization to bind the principal.
[02-2A115-1]
STATE OFFICE CLOSINGS (JAN 2004)
If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the
government office designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt
of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which
normal government processes resume. In lieu of an automatic extension, an Amendment may be issued to reschedule bid
opening. If state offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be
issued to reschedule the conference. Useful information may be available at: https://scemd.org/closings [02-2A120-3]
DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA (FEB 2021)
(a) According to Section 11-35-410, any person submitting a document in response or with regard to any solicitation or
other request must "comply with instructions provided in the solicitation for marking information exempt from public
disclosure. Information not marked as required by the applicable instructions may be disclosed to the public." IF YOU
IDENTIFY YOUR ENTIRE RESPONSE AS EXEMPT FROM PUBLIC DISCLOSURE, OR IF YOU DO NOT
SUBMIT A REDACTED COPY AS REQUIRED, THE STATE MAY, IN ITS SOLE DISCRETION, DETERMINE
YOUR BID OR PROPOSAL NONRESPONSIVE AND INELIGIBLE FOR AWARD.
(b) By submitting a response to this solicitation or request, Offeror (1) agrees to the public disclosure of every page, or
portion thereof, of every document regarding this solicitation or request that was submitted at any time prior to entering into
a contract (including, but not limited to, documents contained in a response, documents submitted to clarify a response, and
documents submitted during negotiations), unless the page, or portion thereof, was redacted and conspicuously marked
"Trade Secret" or "Confidential" or "Protected", (2) agrees that any information not redacted and marked, as required by
these bidding instructions, as a "Trade Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees that,
notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other financial figures used to
determine the award, as well as the final contract amount, are subject to public disclosure.
(c) If your offer includes any information that you claim is exempt from public disclosure, you must submit one complete
copy of your offer from which you have removed or concealed such information (the redacted copy). Except for the
information removed or concealed, the redacted copy must be identical to your original offer.
(d) Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If only portions
of a page are subject to some protection, do not redact the entire page. The redacted copy must reflect the same pagination
as the original and show the empty space from which information was redacted. The Procurement Officer must be able to
view, search, copy and print the redacted copy without a password. If your response, or any part thereof, is improperly
marked as confidential or trade secret or protected, the State may, in its sole discretion, determine it nonresponsive.
(e) On the redacted copy, you must identify the basis of your claim by marking each redaction as follows: You must
separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that you redacted and claim as exempt
from public disclosure because it is either (1) a trade secret as defined in Section 30-4-40(a)(1) of the Freedom of
Information Act, or (2) privileged and confidential, as that phrase is used in Section 11-35-410. You must separately mark
with the words "TRADE SECRET" every page, or portion thereof, that you redacted and claim as exempt from public
disclosure as a trade secret pursuant to Section 39-8-20 of the Trade Secrets Act. You must separately mark with the word
"PROTECTED" every page, or portion thereof, that you redacted and claim as exempt from public disclosure pursuant to
Section 11-35- 1810. All markings must be conspicuous; use color, bold, underlining, or some other method in order to
10