IFB 07-2025003 Mail Presorting Services

Location:	North Carolina
Posted:	Oct 28, 2025
Due:	Dec 2, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	Doc1694073479
Publication URL:	To access bid details, please log in.

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STATE OF NORTH CAROLINA

North Carolina Department of State Treasurer

Invitation for Bid #: 07-2025003

Mailroom Presort Mail Services

Date of Issue: October 28, 2025

Bid Opening Date: December 2, 2025

At 2:00PM ET

Direct all inquiries concerning this IFB to:

Tony DiSanti

Contract Specialist I

Email: Tony.DiSanti@nctreasurer.com

Phone: 919-814-3844

STATE OF NORTH CAROLINA

Invitation for Bid # 07-2025003

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login

Ver: 11/2023

IFB 07-2025003 Mail Presort Services

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Department of State Treasurer

Refer ALL Inquiries regarding this IFB to the

procurement lead through the Message Board in

the Sourcing Tool. See section 2.6 for details.

Using Agency: North Carolina Department of

State Treasurer (NCDST)

Requisition No.: N/A

Invitation for Bid #: IFB 07-2025003

Bids will be publicly opened: December 2, 2025 at 2:00PM ET

Commodity No. and Description: 781022 – Postal and small parcel

and courier services

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each

employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify

system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance

of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the

public contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By

execution of this response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor

is not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be

accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2023

IFB 07-2025003 Mail Presort Services

Vendor: __________________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of The North Carolina Department of State Treasurer)

Ver: 11/2023

IFB 07-2025003 Mail Presort Services

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND ........................................................................................... 5

1.1 CONTRACT TERM ..................................................................................................................... 5

2.0 GENERAL INFORMATION..................................................................................................... 5

2.1 INVITATION FOR BID DOCUMENT...................................................................................... 5

2.2 E-PROCUREMENT FEE ....................................................................................................... 5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS .............................. 6

2.4 IFB SCHEDULE .................................................................................................................... 6

2.5 SITE VISIT or PRE-BID CONFERENCE ............................................................................... 6

2.6 BID QUESTIONS................................................................................................................... 7

2.7 BID SUBMITTAL ................................................................................................................... 7

2.8 BID CONTENTS .................................................................................................................... 8

2.9 ALTERNATE BIDS................................................................................................................ 9

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS.......................................................... 9

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................. 9

3.1 METHOD OF AWARD........................................................................................................... 9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ...... 9

3.3 BID EVALUATION PROCESS ............................................................................................ 10

3.4 PERFORMANCE OUTSIDE THE UNITED STATES ........................................................... 11

3.5 INTERPRETATION OF TERMS AND PHRASES................................................................ 11

4.0 REQUIREMENTS ................................................................................................................. 11

4.1 PRICING.............................................................................................................................. 11

4.2 INVOICES ........................................................................................................................... 11

4.3 FINANCIAL STABILITY ...................................................................................................... 12

4.4 HUB PARTICIPATION ........................................................................................................ 12

4.5 REFERENCES .................................................................................................................... 12

4.6 BACKGROUND CHECKS................................................................................................... 12

4.7 PERSONNEL ...................................................................................................................... 14

4.8 VENDOR’S REPRESENTATIONS ...................................................................................... 15

4.9 AGENCY INSURANCE REQUIREMENTS MODIFICATION ............................................... 15

5.0 SPECIFICATIONS AND SCOPE OF WORK ........................................................................ 15

5.1 TASKS/DELIVERABLES .................................................................................................... 15

5.2 DEVIATIONS....................................................................................................................... 17

Ver: 11/2023

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	Doc1694073479
Project Title:	IFB 07-2025003 Mail Presorting Services
Description:	The North Carolina Department of State Treasurer (NCDST) is seeking to Contract with a qualified Vendor to provide daily mail pickup, presorting, and same day drop off to a local USPS office.
Opening Date:	12/2/2025 2:00 PM
Posted Date:	10/29/2025
Status:	Open
Department:	DEPARTMENT OF TREASURER


Solicitation Number * Doc1694073479	Department DEPARTMENT OF TREASURER	Status Reason Open
Opening Date 2025-12-02T14:00:00.0000000	Posted Date * 2025-10-28T16:02:33.0000000Z	Commodity Code Postal and small parcel and courier services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI —
Owner Tony Disanti
Description The North Carolina Department of State Treasurer (NCDST) is seeking to Contract with a qualified Vendor to provide daily mail pickup, presorting, and same day drop off to a local USPS office.

Attachments IFB 07-2025003 - Mail Pre-Sort Services.pdf (1.01 MB)

IFB 07-2025003 Mail Presorting Services

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See also