“Re-bid City of Havelock,2025 Paving Maintenance Havelock NC, 28532”

Location:	North Carolina
Posted:	Oct 28, 2025
Due:	Nov 25, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	294-29410282025
Publication URL:	To access bid details, please log in.

Solicitation Number:	294-29410282025
Project Title:	“Re-bid City of Havelock,2025 Paving Maintenance Havelock NC, 28532”
Description:	Objective: Resurfacing Roads and Repair asphalt utility cuts in the City of Havelock. There is a total of eighteen roads for resurfacing and thirty-five utility cuts in need of repair.
Opening Date:	11/25/2025 2:00 PM
Posted Date:	10/28/2025
Status:	Open
Department:	CITY OF HAVELOCK


Solicitation Number * 294-29410282025	Department CITY OF HAVELOCK	Status Reason Open
Opening Date 2025-11-25T14:00:00.0000000	Posted Date * 2025-10-28T13:36:11.0000000Z	Commodity Code Utilities
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chasity Willis
Description Objective: Resurfacing Roads and Repair asphalt utility cuts in the City of Havelock. There is a total of eighteen roads for resurfacing and thirty-five utility cuts in need of repair.

Attachments Re-Bid 2025 Paving Maintenance.pdf (5.50 MB) Paving Project 2025 - Contractor Utility Cuts.pdf (1006.30 KB) Paving Project 2025 - Contractor Areas.pdf (878.40 KB)

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CITY OF HAVELOCK

Post Office Box 368

Havelock, NC 28532

INVITATION TO BID

Pursuant to North Carolina General Statutes §143-129 the City of Havelock invites formal bids on the following:

Bids must be submitted in accordance with the attached specifications and must include an itemized schedule of

quantity, unit price and total. Bids must be sealed and clearly marked on the outside of the envelope:

“Re-bid City of Havelock,2025 Paving Maintenance

Havelock NC, 28532”

Address Bids to:

Kimberly Walters, Director of Finance

City of Havelock

P.O. Box 368

1 Governmental Ave.

Havelock, NC 28532

Email: Bids@havelocknc.us (formal bids cannot be emailed)

Bids will be accepted until 2:00 p.m. (EST) on Tuesday, November 25, 2025, at which time they will be

reviewed in the office of the City Finance Director.

Bids on contracts for construction or repair work in the formal bidding range must be accompanied by a bid bond

or deposit in the amount of not less than 5 percent of the bid. Bid bonds shall be enclosed in a separate envelope

and attached to the outside of the sealed bid package. This security is held by the City of Havelock to guarantee

that the successful bidder will execute the contract and provide performance and payment bonds if required. If a

bidder backs out of his or her bid or refuses to enter into a contract, the City of Havelock may retain the bid

deposit or seek payment under the bid bond. Bids will be considered incomplete if not accompanied by a bid bond

or deposit. The bids are good for 75 days after opening. The winning bidder will be issued a Notice To Proceed

(NTP) along with a Purchase Order. The performance period is 90 calendar days from the NTP.

Bidders are cautioned not to submit bids until the proposed requirements and specifications have been

carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of

the specifications. No proposal will be considered unless prices are submitted for all items requested in

any section. The City reserves the right to change the amount of quantities.

All bids submitted should be to the desired specifications. Any exceptions to the specifications will be

evaluated based on the best interest of the City. Any deviation from specifications indicated herein must

be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with

these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail.

The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to

the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general

style, type, character and quality of the article desired.

The successful bidder on all construction contracts will be required to conduct the operation in accordance with

all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The

successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing

work. For all projects over $30,000, a general contractor’s license must be furnished to the City if applicable.

Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor

that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall

maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina

from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an

isolated transaction completed within a period of six months, and not in the course of a number of repeated

transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require

a Certificate of Authority to Transact Business.

The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at

www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The Bidder’s List is maintained by Vendor

Registry. Registration for the Bidder’s List is made online at www.havelocknc.us. Click on: “Bid on a

Contract”; “Vendor login/Registration”.

N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from entering into

contracts with contractors and subcontractors who have not complied with the requirement of Article 2 or Chapter

64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section, with their bid. Bids

that do not include this Affidavit will be considered non-responsive.

N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any

subcontractor found on the State Treasurer’s Iran Divestment list or Companies Boycotting Israel list. The

referenced lists can be found on the State Treasurer’s website at the address www.nctreasurers.com and will be

updated every 180 days.

The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract

in the efforts to award the contract to the bidder it deems to be for the best interest of the City.

MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate

document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to

be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner

within 72 hours after Bids are opened in accordance with NCGS § 143-129.1 Requests to withdraw a Bid will be

subject to the requirements of NCGS §143-129.1 and in the sole discretion of the City of Havelock Finance

Officer.

This institution is an equal opportunity provider, and employer.

Contact person(s) for information on this bid:

For questions in regards to the bid specifications, the City requires and only responds to questions submitted in

writing and sent via email to: Bids@havelocknc.us. Questions must be received by 2:00 PM (EST) on

Wednesday, November 12, 2025, and will be answered by 12:00 PM (EST) on Tuesday, November 18, 2025.

Today is the 28th day of October 2025.

Published: Vendor Registry October 28, 2025

CITY OF HAVELOCK

_____________________________

Kimberly Walters

Director of Finance

STATE OF NORTH CAROLINA

AFFIDAVIT

CITY OF HAVELOCK

I, ___________________________ (the individual attesting below), being duly authorized by and on

behalf of __________________________________ (the entity hereinafter “Employer”) after first being duly

sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program

used to verify the work authorization of newly hired employees pursuant to federal law in accordance with

NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to

work in the United States, shall verify the work authorization of employee through E-Verify in accordance

with NCGS §64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in the State and that

employs 25 or more employees in this State. (mark Yes or No)

a. YES_____

b. NO_____

4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder on this project,

Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This _________ day of ________________________, 20________.

Signature of Affiant: ______________________________________

Print or Type Name:_______________________________________

State of North Carolina County of ____________________________

Signed and sworn to (or affirmed) before me, this the

_________ day of ____________________________, 20________.

__________________________ __________________________

Signature of Notary

Printed Name of Notary

My Commission Expires: ___________________________________

Bid Sheet

Collection Base Bid:

Distribution Base Bid:

Streets Resurfacing Base Bid:

NC Sales Tax:

Delivery Cost (if applicable):

_____________________________

Total Cost to City:

_____________________________

Bids must include an itemized schedule by quantity, unit price and total for each work element.

Company Name:

______________________________________________

Company Address:

______________________________________________

Contact Person:

______________________________________________

Telephone Number:

______________________________________________

Email Address:

______________________________________________

NC Contractor’s License Type and Number: ______________________________________________

Number of Addendums Acknowledged (circle one): N/A 1 2 3 4

As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the Iran

Divestment Act and the Companies Boycotting Israel Act.

Authorized Signature:

____________________________________________________

Print Name of Authorized Signature: ____________________________________________________

Title:

____________________________________________________

Address Bid to:

Kimberly Walters, Director of Finance

City of Havelock

P.O. Drawer 368

1 Governmental Avenue

Havelock, NC 28532

Bids@Havelocknc.us (formal bids cannot be emailed)

Please indicate the Bid name on the outside of the envelope.

HAVELOCK

2025 PAVING MAINTENANCE BID

September 26, 2025

CITY OF

HAVELOCK

NORTH

CAROLINA

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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“Re-bid City of Havelock,2025 Paving Maintenance Havelock NC, 28532”

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