Gaylord Hood Cleaning and Inspection

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

This solicitation is issued as a Request for Quote (RFQ). The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

The U.S. Coast Guard Base Ketchikan requires semi-annual cleaning and annual inspection and certification of its two (2) Gaylord commercial kitchen hood systems located in the Galley and Crow’s Nest facilities. Work must be performed by a factory-trained and authorized Gaylord Industries technician and meet the standards outlined in:

• Gaylord Manufacturer Specifications


• NFPA-96 (1998 Edition or current, as enforced by AHJ)


• Ketchikan Municipal Code (where applicable)

A full Statement of Work (SOW) and Pricing Sheet are provided as attachments to this solicitation.

PERIOD OF PERFORMANCE

• Base Year: Date of Award through 30 September 2026


• Option Periods: Four (4) additional 12-month periods may be exercised at the Government’s discretion

PLACE OF PERFORMANCE

USCG Base Ketchikan

1300 Stedman Street

Ketchikan, AK 99901

Email quote and required documents to:

Benjamin.R.Reedy@uscg.mil (Contracting Officer)

Quote Contents:

Offerors shall submit:

• Completed Pricing Sheet


• Documentation showing factory certification by Gaylord Industries

Technical Questions:

Submit by 8 July 2025 to:

Russell.M.Dever@uscg.mil (Technical POC)

CC: Benjamin.R.Reedy@uscg.mil

Subject line must read: “Gaylord Hood RFQ – Technical Question”

Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

To be deemed technically acceptable, the offer must:

• Meet all SOW requirements


• Include all required documentation


• Be submitted on time

See attachments for clauses and provisions applicable to this solicitation and the resulting award.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and Offeror Representations and Certifications—Commercial Products and Commercial Services, including paragraph (t). Additional examples include 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services, and 52.213-4, Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services).

Contracting officers will not consider the following representations when making award decisions or enforcing requirements:

• Paragraph (d) and (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services