CY 2027 Paving Program

Location:	Maine
Posted:	Mar 27, 2026
Due:	Apr 22, 2026
Agency:	City of Bangor
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Solicitation No:	P26-48
Publication URL:	To access bid details, please log in.

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Request for Proposals

Proposal No. P26-48

Purchasing Department

262 Harlow Street

Bangor, ME 04401

207-992-4282

Issue Date:

March 26, 2026

I. Introduction

This project includes the furnishing and placement of bituminous concrete shim and overlays on

selected streets and parking lots which have been prepared previously by the City of Bangor Public

Services Department (City) and, in some instances, existing pavement reclamation and/or the

application of bituminous concrete binder and surface courses to previously compacted and graded

gravel base courses. In addition, bids are requested for application of bituminous tack coat, for in-

place pavement reclamation and for cold planing.

II. General Information

Available on the City’s website at the following web address: www.bangormaine.gov/proposals. By

submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,

reading, and bidding by the terms and conditions set forth in the City’s “General Information for

Vendors”.

In your proposal, please specify whether you currently have or are in the process of developing a

domestic violence policy. If you do not have such a policy, let us know if you would like to receive a

copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, the Proposer must submit the completed Bid Form pages in an envelope marked

"Proposal No. P26-48: CY 2027 Paving Program" by 2:00 P.M. on Wednesday, April 22, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov ; or

B. Hand Deliver to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401; or

Proposal No. P26-48

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CY 2027 Paving Program

D. All Other Delivery Services addressed to 73 Harlow Street, Purchasing Department, City of

Bangor, Bangor, ME 04401.

All submissions should reference “Proposal No. P26-48: CY 2027 Paving Program”. Proposals will

be publicly opened at the time stated above in the Paul Bunyan Room (first floor near the side

elevator) 73Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible after

the opening date. Visit www.bangormaine.gov/bidtabs for results.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M., Friday,

April 3, 2026.

The City will provide a response by 4:30 P.M. on Friday, April 10, 2026. This response will be in the

form of an addendum, accessible on the City's website. No interpretation of the meaning of the

plans, specifications, or other contract documents will be made to any Proposer, orally.

Notifications will be sent to the Registered Vendor List when new addenda are released. To receive

these updates, the City strongly encourages all proposers to sign up for updates at

https://www.bangormaine.gov/list.aspx?Mode=Subscribe#bids. Failure to receive any addenda or

interpretation thus posted will not relieve the Proposer of their obligation under the bid submitted.

All addenda issued will become part of the contract documents.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be

received by the Purchasing Department before the submittal deadline. Any proposal, portion of a

proposal, or requested proposal revision received at the City Purchasing Department after the time

and date specified, will be returned to the Proposer unopened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.

All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.

All costs associated with the withdrawal (i.e. mailing fees) will be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or

accept a higher cost proposal if it is deemed to be in the best interest of the City. The City also

reserves the right to clarify with the successful Proposer.

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CY 2027 Paving Program

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the successful

Proposer.

B. Bid Form and Requirements: The Bid Form, included with this request, must be completed and

returned for a proposal to be considered.

C. Required Insurance: Proposers are required to maintain the following insurance policies

throughout the life of the project and name the City of Bangor as an additional insured where

applicable and may be required to provide proof:

1. Worker’s Compensation Insurance Statutory

2. Employer’s Liability Insurance

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

3. Comprehensive Automobile Liability $1,000,000 combined, single limit per

accident

4. Commercial & General Liability

$1,000,000 combined single limit

$2,000,000 aggregate

5. Professional Liability (Errors &

$1,000,000 combined single limit

Omissions)

$2,000,000 aggregate

IX. Scope of Services

The work contemplated under the terms of this proposal consists of the furnishing and placement of

bituminous concrete pavement on various streets, including 1 to 2-inch overlays in existing paved

areas which have been previously cleaned and prepared. In some instances, the application of 3 to 4

inches of bituminous concrete, in two lifts, will be required on a base course of areas which have

previously been constructed or reconstructed. Paving is contemplated on approximately 40 different

sections of streets with a total estimated quantity of approximately 12,750 tons of Hot Mis Asphalt

(HMA).

Cold planing and reclamation may also be required on some streets. Minimum daily quantities will be

approximately 500 square yards for planing. Work will also include the application of tack coat. All

preparatory work will be done by the City, including sweeping, cleaning, patching, crack sealing, etc.

Proposers are advised that the above-mentioned tonnage quantity includes an allowance of

approximately 15% for shimming, prior to the placement of overlays, including streets that are cold

planed.

Under this proposal the successful Proposer shall be responsible for paving apron/approaches of

streets, intersecting streets to be paved, and around such catch basin and manhole structures as may

exist in the paved traveled way, to the extent necessary to provide a smooth transition as determined

by the Public Works Director or their appointed designee.

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CY 2027 Paving Program

X. Definitions

The following terms shall have the following meanings within the text of this proposal:

A. City: The City of Bangor, Maine acting through its duly authorized representatives.

B. Director: The City of Bangor Public Works Director or their duly authorized representative.

C. Contractor: The individual, firm, or corporation to whom the contract has been awarded

whether acting on their own or through Subcontractors or employees.

XI. Contract

The contract shall be deemed to include the Notice to Contractor, Information for Proposers, the Bid

Form, the Contract Agreement, the Performance and Payment Bond(s), the Specifications, any issued

Addenda, and all other provisions which may be required to be included in this proposal, whether

actually included or not.

XII. Bid Security

Each Proposer must submit with their bid, a certified check or bid bond, in the amount of 5% of their

total bid price, as a guarantee that the Proposer will enter into a contract if awarded. Said check or

bid bond will be returned to all except the two (2) lowest Proposers immediately following the

opening of bids. The remaining sureties will be returned after the City and Proposer have executed

the contract. If the contract has not been awarded within thirty (30) days of the bid opening, the

surety will be returned at the request of any Proposer, as long as they have not been notified of the

acceptance of their bid.

XIII. Qualified Proposer:

The City may make such investigation as deemed necessary; to determine the ability of any

Proposer(s) to perform the work and the Proposer(s) shall furnish to the City all such information and

data pertinent to this investigation as the City may request. The City reserves the right to reject any

bid after evidence submitted or investigation of the Proposer fails to satisfy the City, that such

Proposer is properly qualified to carry out the obligation of the contract and to complete the work

contemplated therein. Conditional bids will not be accepted.

XIV. Basis of Award

The contract will be awarded to the Proposer submitting the lowest bid. In the event the Proposer

submitting the low bid, is found to not be properly qualified to carry out the work, the contract will

be awarded to the next lowest qualified Proposer.

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CY 2027 Paving Program

XV. Proposer’s Obligation

At the time of the opening of the bids, it will be presumed that each Proposer will have inspected the

site(s) and thoroughly familiarized themselves with the contract documents, including the

specifications and any addenda which may have been issued. Failure of the Proposer to receive and

examine any form, instrument, or document or to visit and examine the site itself, will not in any way

relieve the successful Proposer from any obligation in respect to their bid or to the terms of the

contract.

XVI. Bid Security Forfeited

Should the Proposer to whom the Contract is awarded, fail for any reason to execute the contract and

to furnish a satisfactory bond within the time specified, the City may determine that the Proposer has

abandoned the contract, that their bid shall be considered null and void and that the surety

accompanying the bid shall be forfeited to and be retained by the City as liquidated damages, and the

contract may be awarded to another Proposer. After the execution of the contract and acceptance of

the bond by the City, the surety accompanying the successful Proposer’s bid shall be returned.

XVII. Performance Bond, Labor, and Materials Bond

Simultaneously with their delivery of the contract to the City, the successful Proposer shall deliver to

the City an executed Performance Bond and an executed Labor and Materials Bond (each in the

amount of 100% of the total bid price) as security for the faithful performance of the contract and for

payment of all persons performing labor or furnishing materials in connection therewith. These bonds

shall be on the prescribed forms and shall be furnished by a surety company or companies listed on

the current Circular 570 of the U.S. Treasury Department which company or companies shall also have

a record of services satisfactory to the City, shall be authorized to do business in the State of Maine

and shall be independent of the Proposer.

XVIII. Work Under the City Public Works Department

This project will be administered by the City of Bangor Public Works Department. The Public Works

Department will inspect all items that are delivered to the project site under the contract to assure

the City that all items are of first quality materials and workmanship. Any items found to be visibly

defective will be rejected and the Proposer will be required to remove and replace such defective

items.

Neither the fact of such inspection, nor the omission thereof, will imply acceptance by the City of any

nor all of the work performed under the contract or relieve the Proposer of any responsibility for the

successful completion of all the terms of the contract subject to final inspection and review by the

City.

XIX. Time of Completion

Proposal No. P26-48

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CY 2027 Paving Program

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	P26-48
Bid Title:	CY 2027 Paving Program
Category:	Construction
Status:	Open

CY 2027 Paving Program

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See also