Construction Manager as Advisor Services – Municipal Complex
| Location: | Illinois |
|---|---|
| Posted: | Jan 12, 2026 |
| Due: | Jan 28, 2026 |
| Agency: | Columbia city |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Construction Manager as Advisor Services – Municipal Complex
|
| Category: | Professional Services |
| Status: | Open |
| Additional Status Information: | RFQ – Qualifications Based Selection |
| Bid Recipient: | City of Columbia, Illinois |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS
Construction Manager as Advisor Services
City of Columbia, Illinois Municipal Complex
January 12, 2026
Services Overview
Quadrant Design has been retained by the City of Columbia, Illinois, to design and provide A/E
services for a new Municipal Complex at property bounded by DD Road / Eleven South Drive,
Old Bluff Road, and Sand Bank Road. An existing office building (former call center) at 11800
Old Bluff Road, completed in 2020, will be renovated to serve as City Hall. A one-story 9,450 sq.
ft. addition to the three-story, 35,000 sq. ft. building will contain the Columbia Police Station and
911 Dispatch Facility. The Columbia EMS Service will move into a newly constructed 8,400 sq.
ft. facility at the north end of this parcel along DD Road.
This RFQ is not an Invitation for Bid. There will be no public opening or reading of responses
received pursuant to this request. Responses will be evaluated on the basis of several factors
represented by the firm’s response to this RFQ.
Qualifications Submission
RFQ Submittals are due no later than 1:00 pm on Wednesday, January 28, 2026.
Douglas Brimm, City Administrator
Columbia City Hall
208 South Rapp Avenue
Columbia, Illinois 62236
Please submit two (2) bound copies and one electronic PDF format copy (on USB thumb drive or
CD-ROM) of the completed response in a sealed envelope or container addressed as listed
above.
Submittals should be prepared as standard 8-1/2” x 11” letter size and shall be limited to 50 pages.
Front and back covers, table of contents pages and any divider pages will not be counted if they
do not contain submittal information. The information should be submitted in a double sided,
readable, and/or bound in a book format.
Each submission must be delivered by the due date and time; documents received after the
established deadline will not be considered. Respondents are solely responsible for the loss, non-
delivery, or physical condition of documents sent by postal or courier/parcel service. Each firm is
responsible for the full cost and expense of their submission. Email or fax submittals will not be
accepted.
Tentative Selection Schedule
CM Request for Qualifications Issued
Request for Qualifications Advertised
End of Question Period
Submittals Due
Owner to Review Submittals & Negotiate Contract
January 12, 2026
January 14, 2026
1:00 pm Monday, January 26, 2026
1:00 pm Weds, January 28, 2026
through February 12, 2026
Respondent Questions & Addenda
The City of Columbia reserves the right to make clarifications, corrections, or changes to this RFQ
at any time prior to receipt of proposals. Columbia has selected Quadrant Design, Inc. as the
architect for this project. All questions, requests, or correspondence shall be directed to Mike
Schneider at Quadrant Design, Inc. (mschneider@quadrantdesign.com or 618.939.0606).
Construction Manager / Advisor RFP
City of Columbia IL Municipal Center
January 12, 2026
page 2
Any responses to questions and any changes to this RFQ, will be issued in writing as an
addendum. Firms intending to submit a response to this RFQ should register with the Architect to
be included on the addendum distribution list. Verbal or other clarifications not included in the
Addenda are invalid and are non-binding. Elected officials and staff of City of Columbia are not
familiar with all requirements of the RFQ.
Do not contact City of Columbia staff or elected officials with questions about the RFQ
requirements or project scope of work. Firms who do so may be disqualified from consideration.
Requests for project site meetings will be respectfully declined.
General Information & Freedom of Information Act
Respondents are advised to review all sections of this RFQ carefully, and to follow instructions
completely. Failure to make a complete submission as described elsewhere herein may result in
rejection of your submittal. Responses which depart from or materially alter the terms,
requirements, or scope of work defined by this Request will be rejected as being ‘non- responsive’.
Responses to this RFQ will be a public record and subject to disclosure, subject to applicable
exemptions, under the Illinois Freedom of Information Act, 5 ILCS 140, et. Seq. (“Act”) after the
potential award of a contract. Firms are advised that Section 7(1) (g) of that Act exempts the
following information from disclosure: Trade secrets and commercial or financial information
obtained from a person or business where the trade secrets or commercial or financial information
are furnished under a claim that they are proprietary, privileged, or confidential, and that
disclosure of the trade secrets or business, and only insofar as the claim directly applies to the
records requested. Firms that desire to have portions of their proposals considered for this
exemption should identify those portions accordingly.
General Terms and Conditions
This RFQ does not commit the Owner to pay any costs incurred in response preparation or in
anticipation of a contract. This RFQ does not commit the Owner to enter into a contract. The
Owner reserves the right to award one, more than one, or no contract(s) in response to this RFQ.
The Owner reserves the right to waive informalities and irregularities in the responses received.
The Owner also reserves the right to terminate this RFQ, and reissue a subsequent solicitation,
and/or remedy technical errors in the RFQ process.
The Contract, if awarded, will be awarded to the Respondent(s) whose firm and/or team is
deemed most advantageous to the Owner, as determined by the selection committee, upon
approval of the City of Columbia City Council.
The Owner reserves the right to contact any Respondent for clarification, interviews, or to
negotiate if such is deemed desirable by the Owner.
The purpose of this Request for Qualifications is to identify an experienced firm with the best
combination of qualifications and services, to develop the program efficiently and effectively with
respect to time and cost.
Project Information
Existing Building:
The ground floor of 11800 Old Bluff Road will be renovated to contain public spaces needed in
City Hall such as Council Chambers, Business Offices, and non-essential police functions.
Construction Manager / Advisor RFP
City of Columbia IL Municipal Center
January 12, 2026
page 3
There is no construction work anticipated on the Second Floor. This area will be developed
under a future project.
The Third Floor will have l imited construction needed. Existing offices will be assigned to
departments and officials.
First Floor Addition:
The First Floor Addition will be an IBC Risk Category 4 structure with Police & Dispatch functions.
The addition will be structurally independent from the original building.
Functions in the first-floor addition include a Public Lobby with connections to City Hall, Police
Department offices, Locker Rooms, 9-1-1 Dispatch Office spaces, Police Department processing,
Holding Cells, Interview Rooms, Data Center, and Evidence Processing. A drive-through
Sallyport connects to the South and North parking lots. A Safe Room and Safe Baby Drop-Off
space are located near the new south entrance.
The addition includes storm shelter construction around Dispatch, Detectives, Processing, and
Holding Cell areas.
Since the addition must continue in full operation, even if the office functions are closed by
weather event, services to the addition must not depend on infrastructure inside the office building
for functionality:
1. An additional electric service will be located in the addition, not dependent upon existing
service in City Hall.
2. A separate transfer switch and whole building generator will be needed unless the existing
generator is oversized and can accommodate both buildings. Regardless, a separate
transfer switch will be required.
3. The existing water service meter vault is immediately East of the addition. To the greatest
degree possible, use the existing infrastructure outside the building footprint to serve both
structures.
4. The existing sanitary sewer runs westward toward Old Bluff Road from the office building.
The Police Department addition will connect to the same lateral or main along the West
side of the property.
5. The existing office building utilizes VRF mechanical systems. Similar systems are
anticipated in the new construction. Several different zones will be required, especially
between “typical” staff areas and those normally occupied by officers wearing full uniforms,
including vests.
EMS Facility:
6. The EMS facility will be constructed within the existing parking lot footprint at the North
end of this property. Emergency vehicles will pass through the Equipment Bay from south
to north, exiting onto Eleven South Drive.
7. The EMS Facility includes Offices, Training Room, Day Room & Kitchen, Fitness Room,
six Bunk Rooms, three individual Restrooms with showers, Laundry Room, Med Storage
space, and an Apparatus Bay for six vehicles.
8. The Training Room and Decon Room will be developed as a Storm Shelter required by
IBC.
9. A covered patio will be developed East of the Day Room.
10. This structure is anticipated to be a slab on grade structure with overhead services.
Structural systems could be light gauge steel framing and bar joists or wood framing and
trusses but that has not been confirmed at this time.
11. Ameren is currently upgrading power and gas service to the area due to a new hotel
Construction Manager / Advisor RFP
City of Columbia IL Municipal Center
January 12, 2026
page 4
immediately North of this site. Sewer line runs along DD Road / Eleven South Drive and
the water main will be extended from Old Bluff Road eastward to this site.
12. We anticipate fire sprinkler system in the EMS building. MEP systems will be developed
with the consulting engineer and architect. Bunk Rooms will require their own thermostats
and other spaces may also. Alarm systems will include tone notification of dispatch
calls. Apparatus Bay will include heat tubes, power reels, floor drains, washing hoses,
ventilation, compressed air lines, etc.
Quadrant Design is engaging consulting engineers as part of the overall A/E team.
Kreher Engineering – Structural
Case Engineering – MEP-FP
Millennia Professional Services – Civil and Survey
Geotechnical Engineer to be determined
Note: Quadrant Design, Millennia, & Kreher designed the existing 11800 building to be
converted to City Hall. Quadrant Design has engineering submittals from the existing
design-build MEP-FP systems in this building.
Construction work must comply with applicable laws, codes, and public procurement procedures
including the payment of prevailing wages by all contractors working on public work projects and
documentation via certified payroll forms. Construction contracts must comply with the Illinois
statutory requirements regarding labor, including equal employment opportunity laws.
A schematic diagram of the proposed project is included in this document. The Construction
Manager chosen to team with the City of Columbia and Quadrant Design will help refine the
project schedule to attain the best value for the Owner, aligning the proposed scope of work with
the available funds and developing a construction activity sequence which maintains safety and
effective operations at each site.
CM Scope of Services
1. Pre-Construction Phase Services
Administration: The construction manager (CM) shall attend and participate in all
design phase team meetings once engaged. The CM shall prepare a site logistics and
utilization plan for review by the Owner.
Scheduling: Develop a detailed master project schedule immediately upon award. This
schedule should be developed using a computerized scheduling program to facilitate
easy updates and adjustments. The schedule will include all phases and individually
staged projects to achieve the final facility the work: program development, design,
bidding, City Council approval of the contracts and all construction activities through
close out of the project.
• Provide a sample work product of the schedule in the proposal.
Critical Path Items: At each stage of project development, identify “long lead” or other
items difficult to obtain in current procurement environment. Plan for these items to
maintain uncompromised project schedule.
Cost Estimating: The CM shall provide the following cost estimates:
100% Schematic Design Drawings
100% Design Development Document
50% & 75% Construction Documents
o Include a listing of allowance items including non-construction items (like
Construction Manager / Advisor RFP
City of Columbia IL Municipal Center
January 12, 2026
page 5
furniture) needed for a complete facility in each estimate.
o Provide a sample work product of the estimate in the proposal
Design Consultation, Document & Constructability Review: Review questions
regarding economic and constructability of various details and systems as asked by the
design team and observed by the CM staff during review of progress design drawings.
2. Bid and Permit Phase Services:
Bid Packages: Create bid package descriptions and bid forms from one set of drawings
as needed to create multiple prime contracts to lead to a cohesive complete project
construction cost. Repeat this process if required for multiple projects to complete the
overall work. The Construction Manager shall act as the Coordinating Contractor, even
if they do not self-perform construction activities.
Solicit Bids: Assist the Owner in publicly advertising and soliciting competitive bids
from qualified fixed price proposals for work. Directly contact potential bidders and
confirm multiple bids will be received. Attend a public bid opening at City Hall for each
bid package. If there are less than three bids received for any package, do not open
bids for that package; repeat solicitation with new bid date.
Evaluate Bids: Assist the Owner and Architect in identifying the lowest qualified
proposals. Recommend a full slate of firms needed to accomplish the scope of work. If
value engineering is required to maintain project budgets, identify options and work with
the Owner, Architect, and bidders to bring the project scope back to an affordable level.
Prepare Contracts for Construction: Quadrant Design will provide AIA standard forms
of Agreement for the CM to complete with project data. City of Columbia will execute
contracts for each bid package.
3. Construction Phase Services:
General Administration: Maintain a competent full-time field staff of sufficient size to
administer the work of the project, coordinate, and supervise the work. The CM shall
conduct weekly meetings with the project team and all trade contractors and prepare
and distribute meeting minutes for all parties. Throughout construction activity, conduct
MEP coordination meetings as necessary to facilitate effective placement of system
components and avoid field conflicts. Maintain a construction site office inside the
existing building for meetings and project administration tasks throughout the project.
Contractor, may at their expense choose to use a mobile office trailer for this use.
Periodic Site Clean Up: Provide staff to clean debris from the project site on a regular
basis to maintain safe and efficient construction site and adjacent outdoor spaces.
Include service to final cleanup project area upon date(s) of substantial completion.
Reporting/Communication: Prepare and distribute weekly detailed project reports
updating the Owner with cost, schedule, safety, quality, and other pertinent project facts.
Maintain a daily log of construction activities and photographic log of the projects'
progress.
Develop and maintain computerized information management systems to monitor costs,
requests for information, change order status, submittals, and all other project
information.
Hold weekly informational meetings with the Architect and Owner’s personnel to provide
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